Executive In Jobs in Dallas, TX (NOW HIRING)

Executive Coordinator
The Executive Coordinator (EC) serves as a high-functioning operational partner who ensures seamless coordination of his time, priorities, and visibility across ministry, leadership, and content platforms. This role functions operationally as a junior Chief of Staff (though not in title), focused on execution, logistics, and managing strategic flow.
Key Responsibilities:
Executive Support & Administration
• Manage Sr. Executive's calendar with precision, prioritizing ministry demands, leadership responsibilities, travel, and strategic commitments.
• Prepare briefings, agendas, itineraries, and follow-ups for meetings, teaching, speaking engagements, and internal planning sessions.
• Draft and respond to correspondence, internal communication, and confidential documents as needed.
• Represent Sr. Executive in select meetings when delegated and help track outcomes and next steps.
• Coordinate and oversee travel logistics, including booking transportation and accommodations, preparing travel itineraries, and ensuring timely travel arrangements.
• Assist with clothing prep and packing for travel, ensuring that all necessary materials and attire are ready for each trip.
• Provide support for driving, including scheduling transportation or managing personal errands as needed to maximize the Sr. Executive's time and availability.
Strategic Collaboration
• Partner closely with the Sr. Executive's Chief of Staff to ensure alignment on strategic priorities, shared resources, and internal communications across both Sr. Executive's offices.
• Coordinate consistently with the Personal Assistant to manage overlap between personal and professional calendars, including travel, family time, and rest.
• Serve as a liaison to internal departments and key external contacts, keeping projects and communication flowing.
Content & Media Production Support
• Assist with planning and on-site support for podcast recordings, livestreams, and digital content (camera, audio, lighting, etc.).
• Coordinate with the Media and Creative teams to maintain production calendars and content workflows.
• Manage scheduling, space coordination, and light tech setup to ensure Sr. Executive is supported in delivering excellent content.
Event & Conference Support
• Provide administrative and operational support for major events and initiatives Sr. Executive leads or participates in, such as The Called and other leadership gatherings.
• Assist with pre-event logistics, session prep, on-site coordination, and communication with event teams or guest speakers.
• Support travel coordination and time management for multi-session or multi-day events.
Organizational & Operational Management
• Maintain and organize digital documents, internal priorities, and workflow systems.
• Manage and route incoming requests appropriately, escalating items as needed in coordination with the Chief of Staff.
• Help protect Sr. Executive's capacity by reducing noise, anticipating needs, and managing requests effectively.
• Assist with personal errands and tasks as needed to support the Sr. Executive in maintaining a balanced schedule and high performance.
Qualifications:
Required:

• Bachelor's degree
• 5+ years of experience supporting senior executives or high-profile leaders
• Proven discretion and professionalism with confidential matters
• Up to 30% travel required
• Valid passport and ability to travel internationally

Preferred:

• Experience within a ministry, production, or media environment
• Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Notion)
• Strong interpersonal and written communication skills
• Ability to manage logistics and timelines across multiple priorities
• Familiarity with basic media equipment (preferred, or willingness to learn)

Schedule:

• Full-time
• Flexibility required for evenings/weekends
• Domestic and International Travel 30% of the time

Note:
This role will evolve based on ministry rhythms, event seasons, and organizational strategy. The EC must be flexible, proactive, and committed to excellence in execution, bringing clarity and calm to a high-output environment. This job description is not intended to be all-inclusive. The Executive Coordinator may be required to perform other related duties as assigned to meet the ongoing needs of the Sr. Executive and the organization.
About The Potter's House of Dallas, Inc
VISION STATEMENT
We are a multigenerational church passionately committed to uplifting humanity by embodying Christ's call to salvation and addressing the world's most pressing challenges, both locally and globally.
We believe that thriving in an ever-changing world requires a holistic approach to human development that cultivates spiritual depth, emotional resilience, meaningful community, intellectual growth, and economic empowerment.
Through innovative solutions, we meet people at every stage of life, equipping them to evolve with purpose and power.
CORE VALUES
Kingdom-Mindedness-We lead with prayer, walk in grace, and remain kingdom-minded - serving with a reverence for God's calling and a deep faith in His power to transform lives.
Integrity-With integrity at our core, we lead with humility, act with courage, and hold one another accountable - serving others with loyalty, discernment, and selfless care.
Excellence-We pursue excellence through disciplined effort, data-informed decision-making, and faithful stewardship - executing every task with intentionality and consistent diligence.
Innovation-We embrace innovation and operate with foresight - remaining flexible, open-minded, and committed to a growth mindset that drives lasting impact.
Love-We create space for authentic connection, healing, and belonging. We choose love over judgment, unity over division, and compassion over indifference. We honor the humanity in every person and lead with relational authenticity. We model Jesus' ministry of compassion - people are the mission.
Intentionality-We live on mission - anchored in prayer, guided by purpose, and led by servant-hearted conviction - knowing that if it doesn't serve the mission, it doesn't move forward.
360 Communication-We engage internally with communication that is systematic, collaborative, strategic, and consistent. This ensures our decisions and actions are aligned, efficient, and well-informed at every level.