Executive Document Controller Jobs in Florida (NOW HIRING)

Controller
KEITH is seeking a detail-oriented and strategic Controller with strong accounting experience and hands-on expertise in Deltek Vantagepoint ERP.
Reporting to the Director of Finance, the Controller is responsible for directly performing and managing day-to-day accounting operations, financial reporting, month-end close, budgeting, internal controls, and compliance activities. This role requires a hands-on accounting professional who is comfortable rolling up their sleeves to execute transactions, reconcile accounts, prepare financial statements, and support audit and tax requirements while helping drive process improvements.
As a key member of the Finance team, the Controller ensures the accuracy and integrity of financial information, safeguards company assets, supports strategic decision-making, and helps build a scalable accounting function to support the company's continued growth.
Responsibilities:
Financial Management & Reporting

• Perform and oversee all accounting functions, including general ledger, accounts payable, accounts receivable, payroll review, fixed assets, and revenue recognition.
• Prepare monthly, quarterly, and annual financial statements and management reports.
• Execute month-end and year-end close processes, including journal entries, reconciliations, accruals, and account analyses.
• Maintain the integrity of financial records and ensure compliance with GAAP and company policies.
• Analyze financial results and provide recommendations to the Director of Finance and executive leadership.
• Serve as the primary accounting resource for Deltek Vantagepoint financial data and system-related improvements including general ledger, accounts payable, accounts receivable, billing, and project accounting.

Budgeting, Forecasting & Analysis

• Assist in the development of annual budgets, forecasts, and financial plans.
• Monitor financial performance against budget and forecast, identifying variances and key business drivers.
• Prepare financial models and analyses to support operational and strategic decision-making.
• Provide insights into profitability, cash flow, utilization, overhead, and project performance.

Internal Controls & Compliance

• Develop, document, and maintain accounting policies and internal control procedures.
• Perform control activities and periodic reviews to ensure compliance with company policies and regulatory requirements.
• Identify financial risks and recommend process improvements to strengthen controls and efficiency.
• Support implementation of best practices within Deltek Vantagepoint and related financial systems.

Cash Management & Risk Oversight

• Monitor cash flow and assist with liquidity planning and forecasting.
• Manage daily banking activities, account reconciliations, and cash management processes.
• Review accounts receivable, work-in-process, and accounts payable activity to optimize working capital.
• Assist in evaluating and mitigating financial and operational risks.

Audit & Tax Administration

• Prepare audit schedules, supporting documentation, and reconciliations for external auditors.
• Coordinate annual audits and serve as a primary point of contact for auditors and tax advisors.
• Support tax compliance requirements and assist with information requests from external providers.
• Implement recommendations resulting from audits and compliance reviews.

Leadership & Collaboration

• Act as the accounting lead and subject matter expert within the organization.
• Collaborate closely with project managers, operations leaders, human resources, and executive management on financial matters.
• Support future growth of the accounting function, including process documentation, cross-training, and potential team development.
• Promote a culture of accountability, continuous improvement, and customer service.

Strategic Business Support

• Partner with the Director of Finance to support financial planning and organizational goals.
• Provide financial analysis related to growth initiatives, investments, and operational improvements.
• Evaluate accounting processes, technology, and reporting capabilities to improve efficiency and scalability.
• Support executive decision-making through accurate financial reporting and actionable analysis.

Experience:

• Minimum of 8 years of accounting experience, including significant hands-on responsibility for month-end close and financial reporting.
• Previous experience in a Controller, Assistant Controller, Accounting Manager, or Senior Accountant role; CPA preferred.
• Experience in professional services, architecture, engineering, consulting, or project-based environments preferred.
• Strong working knowledge of Deltek Vantagepoint preferred.
• Experience with budgeting, forecasting, audits, and internal controls.

Knowledge, Skills & Abilities

• Strong knowledge of GAAP, financial reporting, and internal controls.
• Demonstrated ability to independently manage a full-cycle accounting function.
• Advanced proficiency in Deltek Vantagepoint, Microsoft Excel, and financial reporting tools.
• Strong analytical, problem-solving, and organizational skills.
• Ability to balance strategic thinking with hands-on execution.
• Excellent communication and relationship-building skills.
• High level of integrity, professionalism, and attention to detail.

Location

• This position can be based at any of our five South Florida offices; however, the Pompano Beach office is preferred.

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!

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