Executive Assitant Jobs (NOW HIRING)

About the Opportunity

JOB SUMMARY

The Executive Assistant is project- and systems-focused, providing project management services and executive-level support to one or more senior leaders in the Office of the Provost. This role requires critical thinking, sound judgment, attention to detail, and the ability to handle sensitive and confidential information with discretion. The Executive Assistant gathers, assembles, and analyzes information from a wide variety of sources; compiles reports; schedules and coordinates meetings across multiple teams; and prepares agendas and related materials. This position supports the Deputy Provost, the Vice Provost and University Registrar, and the Vice Provost for Research Administrationin the Office of the Provost.

This is a full-time, in-person positionbasedfive days per week on campus.

Responsibilities:

1) Project Management - 50%

The Executive Assistant leads project management work for the Office of the Provost, applying critical thinking and problem-solving skills to special projects and assignments, including triaging challenges and escalating barriers as needed. This role compiles data,identifiesspecific tasks, tracks andreportsprogress against project plans, supports strategic planning and goal setting, andadvisesleadership on potential efficiencies and complementary initiatives. The Executive Assistant prepares draft communications, proofreads documents, and coordinates the production of reports for a variety of audiences. This role alsoidentifiesopportunities to streamline office processes andimplementsimprovements in collaboration with leadership.

2) Executive-Level Support - 30%

The Executive Assistant manages the many demands on the executives' time, prioritizing requests and resolving scheduling conflicts with diplomacy and discretion. This roleanticipatesneeds by providing necessary background and research materials in advance, ensuring executives are well-prepared for all meetings, events, and speaking engagements. The Executive Assistant prepares briefing materials, agendas, and talking points; captures notes and action items; and tracks follow-through oncommitments. This role arranges complex domestic and international travel, prepares itineraries, andsubmitsexpense reportsin a timely manner. The Executive Assistant drafts correspondence for a wide array of audiences, develops presentations and reports for both executive and division-wide use, coordinates events and staff retreats, and serves as a trusted liaison between the executives and internal and external stakeholders. This role alsomaintainsdirectories and contact lists.

3) Office Operations Management - 20%

The Executive Assistant manages day-to-day department operations, serves as the primary point of contact for administrative task requests, and delegates to team members asappropriate. This rolemaintainsorganized systems for document management, filing, andrecordsretentionin accordance withuniversity policy. The Executive Assistant supportsfinancial managementby preparing transactions for executive approval, including reimbursements and purchase card reconciliations, andsubmitsrequisitions and invoice documentation as directed.

Qualifications:

• Candidates mustdemonstratehighly effective skills in project management; written, verbal, and interpersonal communication; attention to detail; high-level data analysis; and critical thinking.

• The successful candidate mustdemonstratethe ability to influence others, manage competing priorities, and create effective office systems.

• This role requires strong multitasking and coordination skills across multiple groups.

• Proficiencyin Microsoft Office Suite isrequired, including web research, presentation and spreadsheet development, and database management.

• Additional attributes include professional discretion, sound judgment, and calmness under pressure.

• The knowledge and skillsrequiredfor this position are normallyacquiredthrough the completion of a bachelor's degree plus at leastthreeto fiveyears of relevant experience.

Northeastern University is unable to sponsor work authorization for this role, now or in the future.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

Expected Hiring Range:

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.