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Executive Assistant Usa Jobs (NOW HIRING)

ScaleJet

Executive Assistant

Executive Assistant Our client, an international e-commerce company with a strong presence in the USA, is looking for a proactive and flexible Executive Assistant to support the CEO with both ...

3PE

Executive Assistant

Fontana, CA · On-site

Company Description Executive Assistant * 7580 Cherry Ave, Fontana, CA 92336, USA * Full-time Company Description Pacific PPE Corporation specializes in the development and manufacture of ...

Komatsu

Executive Assistant

Warrendale, PA · On-site

Warrendale, Pennsylvania, USA, 15086 Requisition ID: 36463 Onsite or Remote: Onsite Position Join Komatsu and Be Part of Something Big! Job Overview The Executive Assistant provides high-level ...

Hollybank Trustees Ltd

Executive Assistant

Martinez, GA · On-site

$60 - $80/hr

On site / Augusta, GA, USA job type: Permanent / Full-time Sector and subsector: Tax & Practice | General Tax Salary: Competitive salary Join our team as an Executive Assistant! Are you highly ...

Mesirow Financial Holdings, Inc.

$100 - $125/hr

Chicago 353 North Clark Street Chicago, IL 60654, USA Chicago 353 North Clark Street Chicago, IL ... Based at our Chicago Headquarters, the Executive Assistant role provides vital, high-level support ...

Komatsu

Executive Assistant

Warrendale, PA · On-site

Warrendale, Pennsylvania, USA, 15086 Requisition ID: 36463 Onsite or Remote: Onsite Position Join Komatsu and Be Part of Something Big! Job Overview The Executive Assistant provides high-level ...

Vacancybridge

$60 - $80/hr

Seattle, Washington, USA * Job Type: Full-time * Job Requisition ID: B021692 * Salary: $46.92-$70 ... The Executive Assistant will therefore operate in a highly strategic environment rather than ...

New

Pantheon

Executive Assistant

Chicago, IL · On-site

Executive Assistant Chicago, IL, USA About Pantheon Pantheon WebOps Platform powers the open web, running more than 300,000 sites in the cloud for customers including Google, Princeton, Salesloft and ...

Beyond SOF

Executive Assistant

Reston, VA · On-site

Executive Assistant Reston, VA, USA Full-time Clearance: Top Secret/SCI We are currently seeking an Executive Assistant to be the supportive force that empowers our customer's senior leadership ...

Beyond SOF

Executive Assistant

Reston, VA · On-site

Executive Assistant Reston, VA, USA Full-time Clearance: Top Secret/SCI We are currently seeking an Executive Assistant to be the supportive force that empowers our customer's senior leadership ...

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Executive Assistant Usa information

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$30K

$64.5K

$102.5K

How much do executive assistant usa jobs pay per year?

As of Sep 9, 2026, the average yearly pay for executive assistant usa in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an executive assistant do?

An Executive Assistant in the USA provides high-level administrative support to executives, such as CEOs or senior managers. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, making travel arrangements, and preparing reports or presentations. Executive Assistants also act as a liaison between executives and other staff or external contacts. Strong organizational, communication, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an executive assistant in the USA?

To thrive as an Executive Assistant in the USA, you need exceptional organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by a bachelor’s degree or relevant experience. Mastery of office software (like Microsoft Office Suite), calendar management systems, and sometimes familiarity with project management tools is typically required. Strong interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Assistants apart. These skills ensure seamless executive support, efficient office operations, and the ability to anticipate and address needs in a fast-paced business environment.

How does an executive assistant in the USA typically collaborate with senior leadership and other departments?

Executive Assistants in the USA often act as key liaisons between senior executives and various internal teams. They coordinate meetings, manage complex schedules, and facilitate clear communication by preparing reports, agendas, and presentations. This role requires building strong relationships across departments, proactively anticipating leaders’ needs, and ensuring that information flows smoothly to support strategic decision-making. Effective collaboration often means balancing confidentiality with approachability and adaptability.

What is the difference between Executive Assistant Usa vs Administrative Assistant Usa?

AspectExecutive Assistant UsaAdministrative Assistant Usa
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles may prefer post-secondary education
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments in various office settings
Employer & Industry UsageCommon in corporate, legal, finance industriesWidespread across multiple industries including healthcare, education, and business
Search & Comparison IntentOften searched by professionals seeking executive support rolesOften searched by those seeking general office support roles

In summary, an Executive Assistant Usa typically supports high-level executives in specialized industries and may require more experience or certifications. An Administrative Assistant Usa provides broader office support across various industries, often with less specialized credentials.

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Cities with the most Executive Assistant Usa job openings:

What states have the most Executive Assistant Usa jobs?

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What are popular job titles related to Executive Assistant Usa jobs?

For Executive Assistant Usa jobs, the most frequently searched job titles are:

Executive Assistant Usa jobs near you
Infographic showing various Executive Assistant Usa job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant

Remote

ScaleJet
See more jobs at ScaleJetexternal

Other

Re-posted 18 days ago

Job description

Executive Assistant

Our client, an international e-commerce company with a strong presence in the USA, is looking for a proactive and flexible Executive Assistant to support the CEO with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities:

  • Routine and task management:
  • Anticipate the CEO's needs by identifying and resolving issues before they arise.
  • Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO.

Email, calendar, and communication management:

  • Manage and prioritize the CEO's emails, handling routine correspondence independently when possible.
  • Oversee calendar scheduling, coordinating and preparing for meetings, and ensuring timely follow-ups.
  • Provide proactive daily check-ins and regular updates via Slack/WhatsApp to keep the CEO informed and address potential issues.

Travel and personal arrangements:

  • Book and manage all travel arrangements, including flights, accommodations, and itineraries for travels.
  • Organize and prepare for personal and business-related events, ensuring seamless execution.
  • Manage personal and family appointments and bills.

Administrative support and team coordination:

  • Act as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environment.
  • Communicate with appropriate team members, monitor progress on tasks, and resolve minor issues to keep day-to-day operations running smoothly.
  • Manage ad-hoc business and personal administrative tasks, such as filing, document preparation, and procurement.

Project assistance:

  • Support on small business-related projects, including organizing materials, scheduling meetings, and managing timelines.
  • Conduct basic research and provide brief summaries on topics or vendors as requested to assist with decision-making.

Access & accounts management:

  • Maintain a central log of all company software/tools with usernames, roles, and access levels.
  • Ensure employees have the correct permissions (grant, remove, update access).
  • Regularly audit active accounts to remove inactive users.
  • Set up standard password management (e.g., LastPass, 1Password, Bitwarden).
  • Create a documented onboarding/offboarding checklist for employees.

File & document organization:

  • Establish and enforce a file naming convention (e.g., YYYY-MM-DD_ProjectName_Version).
  • Organize shared drives into structured folders (Finance, HR, Marketing, Operations, Product, Customer Service).
  • Clean up duplicate and outdated files regularly.
  • Maintain a Company Wiki / Knowledge Base with key SOPs and guides.
  • Back up critical files and ensure secure storage.

Software & tools management:

  • Maintain a master list of all software in use with:
    • Purpose (e.g., accounting, customer support, marketing).
    • License details (owner, renewal dates, costs).
    • User seats assigned.
  • Track subscription renewals and notify responsible teams before expiration.
  • Regularly review software usage to identify redundancies or underused tools.

Requirements:

  • Proven experience as an Executive Assistant
  • Fluent English, Spoken Spanish would be an advantage.
  • Proactive in anticipating the CEO's needs and resolving issues before they arise.
  • Highly organized, detail-oriented, and able to work independently with minimal oversight.
  • Flexible hours.
  • Reliable internet connection and ability to work remotely.

The main goal is to make the CEO's life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, we'd love to hear from you apply now!

Apply