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Executive Assistant To The Publisher Jobs in Quebec

Cree Board of Health and Social Services of James Bay

SUMMARY OF THE POSITION Nurse clinician, who, in addition to her/his functions as an assistant head nurse or assistant to the immediate superior, develops implements, evaluates and revises clinical ...

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Cree Board of Health and Social Services of James Bay (CBHSSJB)

SUMMARY OF THE POSITION Nurse clinician, who, in addition to her/his functions as an assistant head nurse or assistant to the immediate superior, develops implements, evaluates and revises clinical ...

Kativik Regional Government

The KRG is currently seeking to recruit a professional and motivated candidate to work in Nunavik ... Accredited Airport Executive (AAE) or Certified Member (CM) designation from IAAE Canada considered ...

Kativik Regional Government

The KRG is currently seeking to recruit a professional and motivated candidate to work in Nunavik, in the capacity of; Assistant Director, Maintenance TRANSPORTATION DEPARTMENT (Permanent ...

Cree Board of Health and Social Services of James Bay

SUMMARY OF THE POSITION Reporting to the Director of the Chisasibi Regional Hospital, the incumbent supports the Director in his/her regional functions of operational management of line management ...

New

Cree Board of Health and Social Services of James Bay (CBHSSJB)

SUMMARY OF THE POSITION Reporting to the Director of the Chisasibi Regional Hospital, the incumbent supports the Director in his/her regional functions of operational management of line management ...

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All JobsTo The Publisher JobsExecutive Assistant To The Publisher JobsExecutive Assistant To The Publisher Jobs in Quebec

Executive Assistant To The Publisher information

What does an executive assistant to the publisher do?

An Executive Assistant to the Publisher provides high-level administrative support to the publisher of a media or publishing company. This includes managing schedules, coordinating meetings, handling correspondence, and assisting with projects or presentations. They often act as a liaison between the publisher and internal or external stakeholders, helping to ensure smooth operations and effective communication. The role may also involve research, event planning, and maintaining confidentiality regarding sensitive company information.

What are the key skills and qualifications needed to thrive as an executive assistant to the publisher?

To thrive as an Executive Assistant to the Publisher, you need exceptional organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or prior executive assistant experience. Familiarity with office productivity software, calendar management tools, and communication platforms is typically required. Strong interpersonal skills, discretion, and the ability to anticipate needs help someone excel in this role. These competencies are crucial for efficiently managing the publisher’s schedule, communications, and priorities in a fast-paced publishing environment.

What are some common challenges faced by an executive assistant to the publisher and how can they be managed?

Executive Assistants to the Publisher often juggle a variety of complex tasks, such as managing shifting priorities, handling confidential information, and coordinating with multiple departments. One common challenge is balancing urgent requests with long-term projects, which requires strong organizational skills and proactive communication. Building rapport with stakeholders and staying adaptable can help manage last-minute changes or high-pressure situations. Maintaining a clear system for scheduling, task-tracking, and documentation is essential for success in this dynamic environment.

What is the difference between Executive Assistant To The Publisher vs Editorial Assistant?

AspectExecutive Assistant To The PublisherEditorial Assistant
CredentialsTypically requires high school diploma or bachelor's degree; experience in administrative rolesUsually requires a bachelor's degree in journalism, communications, or related field
Work EnvironmentOffice setting within publishing or media companies, supporting senior leadershipEditorial departments, assisting editors and writers in publishing houses or media outlets
Employer & Industry UsageUsed in publishing, media, and large corporations with publishing divisionsCommon in publishing houses, magazines, and news organizations
Search & Comparison IntentPeople comparing administrative roles supporting publishersIndividuals interested in editorial support roles in publishing

While both roles support publishing operations, the Executive Assistant To The Publisher primarily handles high-level administrative tasks for senior leadership, whereas the Editorial Assistant focuses on supporting editorial staff with content and publishing tasks.

What are popular job titles related to Executive Assistant To The Publisher jobs in Quebec?

For Executive Assistant To The Publisher jobs in Quebec, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To The Publisher jobs in Quebec look for?

The top searched job categories for Executive Assistant To The Publisher jobs in Quebec are:

Executive Assistant To The Publisher jobs near you
Infographic showing various Executive Assistant To The Publisher job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution.

Adjoint de direction - Executive Assistant: Remplacement de maternite (contrat 12 mois)

Digi2al

Montreal, QC • On-site

Contractor

Re-posted 29 days ago

Job description

ADJOINT(E) DE DIRECTION

Contrat remplacement de conge de maternite de 12 mois


L'OPPORTUNITE

Sous la supervision du Chef de l'exploitation, l'Adjoint(e) de direction assistera et soutiendra de maniere proactive les activites administratives quotidiennes de notre equipe de direction (President et Chef de l'exploitation). La personne que nous recherchons possede de solides competences organisationnelles, interpersonnelles et linguistiques, ainsi qu'une attitude positive et professionnelle.


Il s'agit d'uncontrat de remplacement de conge de maternite d'une duree de 12 mois, avec une entree en fonction prevue au debut du mois de septembre 2026.

RESPONSABILITES

  • Gestion du calendrier et des rendez-vous
    • Planifier et coordonner des rendez-vous, des reunions (sur site et hors site) et des evenements des membres de la direction
    • Envoyer des convocations et des rappels
    • Gestion des agendas et des deplacements
  • Preparation et suivi des documents
    • Coordonner les documents a signer
    • Rediger des courriels, lettres et rapports
    • Effectuer le classement, la numerisation et la gestion des documents administratifs
  • Taches specifiques pour les membres de la direction
    • Traiter les comptes de depenses au nom du President et du Chef de l'exploitation
    • Payer les factures
    • Suivi des budgets et des projets speciaux
  • Autres
    • Appuyer l'organisation logistique de projets speciaux ou evenements organises par l'organisation (reservation de salles, traiteurs, etc.)


LE CANDIDAT

  • Diplome en secretariat, administration ou tout autre diplome equivalent.
  • 4 a 5 ans d'experience professionnelle en tant qu'adjoint(e) administratif(ve) aupres de cadres superieurs.
  • Excellentes competences interpersonnelles, avec la capacite de travailler avec des collegues, des partenaires et des parties prenantes a tous les niveaux.
  • Solides competences en matiere d'organisation et de planification, avec des capacites a etablir des priorites et a effectuer plusieurs taches a la fois afin de respecter les delais.
  • Autonomie et capacite a travailler dans un environnement de bureau sans etre constamment guide et oriente.
  • Ethique de travail independante et proactive
  • Esprit d'equipe devoue avec un sens aigu de l'appropriation et des competences en matiere de suivi.
  • Ponctualite et flexibilite.
  • Maitrise de Microsoft Office (Outlook, Word, Excel et PowerPoint).
  • Bilingue (anglais et francais) a l'oral et a l'ecrit.

Vivre nos valeurs fondamentales:

Chez Scalia, nous restons humbles et collaborons avec un etat d'esprit positif.
Nous reinventons les quartiers en travaillant intelligemment,

en realisant nos objectifs et en repoussant les limites.
Nous liberons le plein potentiel de nos employes, partenaires et projets.

www.scalia.ca


Note: L'usage du masculin a pour seul but d'alleger la lecture

________________________________________


EXECUTIVE ASSISTANT

12-month maternity leave replacement


THE OPPORTUNITY

Under the supervision of the COO, the Executive Assistant will proactively assist and support the daily administrative activities of our Executive team (President and COO) at Scalia Properties. The person we are looking for has strong organization, interpersonal and linguistic skills, as well as a positive and professional attitude.


This is a 12-month maternity leave replacement contract with an anticipated start date in early September 2026.


RESPONSIBILITIES

  • Calendar and appointment management
    • Plan and coordinate appointments, meetings (on-site and off-site) and manage events
    • Send invitations and reminders
    • Agendas and travel management
  • Document preparation and follow-up
    • Coordinate documents for signature
    • Draft e-mails, letters and reports
    • Filing, scanning and managing administrative documents
  • Specific tasks for members of management
    • Process expense reports on behalf of President and COO
    • Pay invoices
    • Follow-up on budgets and special projects
  • Other duties
    • Support the logistical organization of special projects or events organized by the organization (room reservations, caterers, etc.).


THE CANDIDATE

  • Diploma in Secretarial Studies, Administration or any other equivalent degree.
  • 4-5 years of work experience as an Executive Assistant supporting senior management.
  • Excellent interpersonal skills, with the ability to deal with colleagues, partners, and stakeholders at all levels.
  • Strong organizational and planning skills with prioritizing and multi-tasking abilities to meet deadlines.
  • Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
  • Independent and proactive work ethic; dedicated team player with a strong sense of ownership and follow through skills.
  • Punctual and flexible.
  • Solid Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
  • Bilingual (English and French) spoken and written.



Living the Core Values:

At Scalia we stay humble and collaborate with a positive mindset.

We reinvent neighborhoods by working smart, getting things done and pushing boundaries.

We unlock the full potential of our employees, partners and projects.

www.scalia.ca

Apply