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Executive Assistant To Manager Jobs in Arizona (NOW HIRING)

Bootz & Duke Sign Company

Executive Assistant

Phoenix, AZ · On-site

$28 - $33/hr

Serve as the primary Executive Assistant to the company owner, helping manage priorities, schedules, communications, and daily business operations * Coordinate with architects, general contractors ...

LHH US

Executive Assistant

Chandler, AZ

$42 - $45/hr

Executive Assistant Position Overview: LHH Recruiting is seeking a highly organized and detail ... Strong organizational skills with the ability to manage multiple priorities and deadlines

New

LHH US

Executive Assistant

Chandler, AZ

$42 - $45/hr

Executive Assistant Position Overview: LHH Recruiting is seeking a highly organized and detail ... Strong organizational skills with the ability to manage multiple priorities and deadlines

New

BLEUWAVE COMPANIES

Executive Assistant

Tempe, AZ · On-site

We're seeking a highly organized and resourceful Executive Assistant to provide full-time support ... Strong attention to detail with the ability to manage multiple tasks simultaneously. * Positive ...

Skinner Clouse Group PLLC

Executive Assistant

Mesa, AZ · On-site

$60K - $70K/yr

Position Summary We are seeking an experienced Executive Assistant to support partners and senior ... Ability to prioritize and manage multiple projects in a fast-paced environment * Independent ...

Kolbe Corp

Executive Assistant

Phoenix, AZ

$75K - $85K/yr

A Kolbe Executive Assistant should be focused on taking great ideas and working hard to make them ... That can mean everything from managing key projects to office tasks like creating a 5-Star ...

CyberMedia Technologies

Executive Assistant

Tucson, AZ

$68K - $95K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Program Management Office (PMO). The role will serve as a key facilitator for ...

Kolbe Corp

Executive Assistant

Phoenix, AZ · On-site

$75K - $85K/yr

A Kolbe Executive Assistant should be focused on taking great ideas and working hard to make them ... That can mean everything from managing key projects to office tasks like creating a 5-Star ...

Actalent

Executive Assistant

Phoenix, AZ

Executive Assistant We are seeking an Executive Assistant who acts as a strategic extension of ... Proven ability to manage competing priorities with minimal oversight while maintaining high ...

University of Arizona

Executive Assistant

Tucson, AZ · On-site

Executive Assistant Posting Number req26595 Department AZ Public Media Admin Svcs Department ... Provide executive-level administrative support to the CEO and Executive Leadership Team. * Manage ...

Actalent

Executive Assistant

Phoenix, AZ

Executive Assistant We are seeking an Executive Assistant who acts as a strategic extension of ... Proven ability to manage competing priorities with minimal oversight while maintaining high ...

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All JobsTo JobsExecutive Assistant To Manager JobsExecutive Assistant To Manager Jobs in Arizona

Executive Assistant To Manager information

What does an executive assistant to manager do?

An Executive Assistant to Manager provides high-level administrative support to a manager or executive, helping to streamline daily operations and manage various tasks. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating travel arrangements. They also act as a liaison between the manager and other staff or external parties, ensuring communication flows smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What jobs can I transition to from executive assistant to manager?

An executive assistant can transition to roles such as office manager, project coordinator, operations manager, or administrative manager, leveraging skills in organization, communication, and multitasking. Gaining experience in project management tools and obtaining certifications like CAPM or PMP can facilitate these transitions.

Who gets paid more, an office manager or an executive assistant to manager?

Typically, an office manager earns a higher salary than an executive assistant to a manager because the office manager has broader responsibilities, including overseeing office operations, managing staff, and handling administrative functions. Executive assistants usually focus on supporting a specific manager with tasks like scheduling and correspondence. Salary differences can vary based on industry, experience, and location.

What are the key skills and qualifications needed to thrive as an executive assistant to manager?

To thrive as an Executive Assistant to Manager, you need excellent organizational, multitasking, and time management skills, often supported by a background in business administration or a related field. Proficiency in office productivity software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Strong communication, discretion, and problem-solving abilities help an executive assistant stand out in supporting leadership and handling confidential information. These skills ensure smooth operations, effective support to management, and the ability to anticipate and resolve challenges efficiently.

How does an executive assistant to manager typically support team communication and workflow?

As an Executive Assistant to a Manager, you play a vital role in ensuring smooth communication within the team and across departments. You are often responsible for organizing meetings, preparing agendas, and following up on action items to keep projects on track. This role requires proactive coordination with various stakeholders, managing confidential information, and prioritizing tasks so that the manager and team can operate efficiently. You'll also act as a liaison, relaying important updates and helping to resolve scheduling conflicts, which makes strong interpersonal skills essential.

What is the difference between Executive Assistant To Manager vs Administrative Assistant?

AspectExecutive Assistant To ManagerAdministrative Assistant
CredentialsTypically requires relevant experience; certifications like EA or PA are commonOften requires high school diploma or associate degree; certifications are less common
Work EnvironmentCorporate offices, executive settings, fast-paced environmentsVarious settings including offices, schools, healthcare facilities
Employer & IndustryBusinesses, corporations, industries with executive teamsWide range of industries, supporting general office functions
Search & Comparison IntentPeople comparing support roles for managers or executivesIndividuals seeking general administrative support roles

The main difference is that an Executive Assistant To Manager provides specialized support directly to a manager or executive, often handling complex tasks and confidential information. An Administrative Assistant generally supports broader office functions without the direct focus on a specific manager or executive.

What are popular job titles related to Executive Assistant To Manager jobs in Arizona? For Executive Assistant To Manager jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Executive Assistant To Manager jobs in Arizona look for? The top searched job categories for Executive Assistant To Manager jobs in Arizona are:
What cities in Arizona are hiring for Executive Assistant To Manager jobs? Cities in Arizona with the most Executive Assistant To Manager job openings:
Executive Assistant To Manager jobs near you

Executive Assistant

Bootz & Duke Sign Company

Phoenix, AZ • On-site

$28 - $33/hr

Full-time

Medical, Retirement, PTO

Posted 10 days ago

Job description

Benefits:
  • Paid time off
  • Health insurance
  • Opportunity for advancement
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary

About the Role:
We are seeking an exceptional Operations & Executive Assistant to serve as the trusted right hand to the owner of a growing commercial sign company. This is a high-impact role for someone who is proactive, highly organized, and genuinely enjoys solving problems before they become issues.
This position extends well beyond traditional administrative support. The ideal candidate is a self-starter who thrives in a fast-paced construction environment, can comfortably juggle multiple priorities, and takes ownership of ensuring projects, people, and communications stay on track.
You'll work directly with the company owner, customers, architects, general contractors, subcontractors, vendors, and internal team members to coordinate projects, manage schedules, resolve issues, and keep the business operating efficiently. Every day brings new challenges, making this an excellent opportunity for someone who enjoys variety, responsibility, and making a measurable impact.
Responsibilities:
  • Serve as the primary Executive Assistant to the company owner, helping manage priorities, schedules, communications, and daily business operations
  • Coordinate with architects, general contractors, subcontractors, vendors, and customers to ensure projects remain on schedule and communication flows effectively.
  • Monitor project timelines, proactively identify potential delays, and work with the appropriate parties to keep projects moving forward.
  • Manage customer relationships by providing timely communication, answering questions, and ensuring an exceptional customer experience throughout each project.
  • Coordinate with internal departments—including sales, project management, production, permitting, and installation—to ensure tasks are completed accurately and on time.
  • Assist with a wide variety of special projects, research assignments, and operational initiatives as business needs evolve.
  • Prepare reports, meeting agendas, presentations, and business correspondence.
  • Organize and maintain project documentation, contracts, schedules, and customer records.
  • Identify opportunities to improve workflows, eliminate inefficiencies, and implement better organizational systems.
  • Anticipate the owner's needs and independently resolve issues whenever possible before they require attention.
Requirements:
  • Minimum of 3–5 years of experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or similar leadership support role.
  • Previous experience in the construction, commercial construction, architectural, manufacturing, or project-based industries is strongly preferred.
  • Outstanding organizational skills with exceptional attention to detail.
  • Proven ability to manage multiple projects and changing priorities while meeting deadlines.
  • Strong interpersonal skills with the confidence to communicate professionally with customers, architects, contractors, vendors, and executive leadership.
  • Excellent written and verbal communication skills.
  • Highly proficient with Microsoft Office (Outlook, Excel, Word) and comfortable learning new software platforms.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Demonstrated ability to think independently, solve problems, and make decisions without constant direction.
The Person We're Looking For
The right candidate is someone who naturally takes ownership. You don't wait for instructions—you anticipate what needs to happen next and make it happen. You enjoy organizing chaos, solving problems, and helping others succeed.
You are equally comfortable speaking with a customer, coordinating with a general contractor, following up with subcontractors, or helping the owner prioritize the day's most important tasks. You understand that details matter, communication is critical, and every interaction reflects on the company.
You are dependable, resourceful, and motivated by seeing projects completed successfully. You enjoy working in a collaborative environment where your contributions directly influence the success of the business.
Why Join Our Team?
We are a growing company that values initiative, accountability, and continuous improvement. This position offers the opportunity to become a trusted partner to the owner and play a key role in the success and growth of the organization. If you're looking for a career—not just a job—and want to be part of a team where your ideas and efforts make a real difference, we'd love to hear from you.