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Executive Assistant To Partner Jobs in Arizona (NOW HIRING)

TGG Accounting

Executive Assistant

Scottsdale, AZ · On-site

$65K - $85K/yr

Executive Assistant A growing financial services organization is seeking a polished, proactive, and ... You'll serve as a trusted partner to executive leadership, helping manage competing priorities ...

LHH US

Executive Assistant

Phoenix, AZ · On-site

$75K - $85K/yr

Executive Assistant LHH Recruitment is partnering with a company in East Phoenix who is seeking an experienced Executive Assistant to provide high-level support to their Chief Human Resources Officer ...

LHH US

Executive Assistant

Phoenix, AZ · On-site

$75K - $85K/yr

Executive Assistant LHH Recruitment is partnering with a company in East Phoenix who is seeking an experienced Executive Assistant to provide high-level support to their Chief Human Resources Officer ...

Rafi Law Group PLLC

Executive Assistant

Phoenix, AZ · On-site

$24/hr

Rafi Law Group is seeking an Executive Assistant to support our fast-growing legal team and executive leadership! If you're ready to thrive in a high-energy environment where your voice matters and ...

Rafi Law Group PLLC

Executive Assistant

Phoenix, AZ · On-site

$24/hr

Rafi Law Group is seeking an Executive Assistant to support our fast-growing legal team and executive leadership! If you're ready to thrive in a high-energy environment where your voice matters and ...

Bootz & Duke Sign Company

Executive Assistant

Phoenix, AZ · On-site

$28 - $33/hr

We are seeking an exceptional Operations & Executive Assistant to serve as the trusted right hand ... This position offers the opportunity to become a trusted partner to the owner and play a key role ...

Bootz & Duke Sign Company

Executive Assistant

Phoenix, AZ · On-site

$28 - $33/hr

We are seeking an exceptional Operations & Executive Assistant to serve as the trusted right hand ... This position offers the opportunity to become a trusted partner to the owner and play a key role ...

Bootz & Duke Sign Company

Executive Assistant

Phoenix, AZ · On-site

$28 - $33/hr

We are seeking an exceptional Operations & Executive Assistant to serve as the trusted right hand ... This position offers the opportunity to become a trusted partner to the owner and play a key role ...

Peak Nutrition

Executive Assistant

Scottsdale, AZ · On-site

$16 - $18/hr

Executive Assistant to District Manager Location: Peak Nutrition - Scottsdale, AZ Job Type: Part-Time (Hybrid: On-Site & Remote) About the Role Peak Nutrition is seeking a highly organized, proactive ...

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All JobsTo Partner JobsExecutive Assistant To Partner JobsExecutive Assistant To Partner Jobs in Arizona

Executive Assistant To Partner information

What are some common challenges executive assistants to partners face when supporting high-level executives, and how can they overcome them?

Executive Assistants to Partners often manage complex schedules, handle sensitive information, and coordinate between multiple stakeholders. Balancing shifting priorities and responding quickly to urgent requests can be challenging, especially in fast-paced environments. To overcome these challenges, it's important to develop strong organizational skills, maintain clear communication with the Partner, and build proactive relationships with internal teams. Staying adaptable and anticipating needs can help ensure smooth operations and reflect positively on both the assistant and the executive they support.

What are the key skills and qualifications needed to thrive as an executive assistant to partner, and why are they important?

To excel as an Executive Assistant to Partner, you need exceptional organizational abilities, time management, discretion, and typically a bachelor's degree or relevant experience. Proficiency with office software suites, calendar management tools, and communication platforms is essential. Strong interpersonal skills, proactivity, and the ability to anticipate needs help you stand out in this role. These skills are vital to efficiently support high-level executives, ensure smooth operations, and foster productive business relationships.

What jobs can I transition to from executive assistant to partner?

An executive assistant to a partner can transition into roles such as office manager, project coordinator, executive coordinator, or administrative manager, leveraging skills in organization, communication, and multitasking. With experience, they may also move into specialized roles like operations manager or business development associate, especially if they develop industry-specific knowledge or pursue relevant certifications.

What is an executive assistant to partner?

Executive Assistants to Partners are highly skilled administrative professionals who provide direct support to senior executives, often at the partner level in firms such as law, consulting, or finance. Their responsibilities typically include managing complex calendars, coordinating travel, preparing reports, handling confidential communications, and serving as a liaison between the partner and internal or external stakeholders. They play a critical role in ensuring the partner's day-to-day operations run smoothly and efficiently, often anticipating needs and solving problems proactively. Strong organizational, communication, and discretion skills are essential in this role.
What are popular job titles related to Executive Assistant To Partner jobs in Arizona? For Executive Assistant To Partner jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Executive Assistant To Partner jobs in Arizona look for? The top searched job categories for Executive Assistant To Partner jobs in Arizona are:
What cities in Arizona are hiring for Executive Assistant To Partner jobs? Cities in Arizona with the most Executive Assistant To Partner job openings:
Executive Assistant To Partner jobs near you
Infographic showing various Executive Assistant To Partner job openings in Arizona as of August 2026, with employment types broken down into 100% Full Time. Highlights an 75% In-person, and 25% Hybrid job distribution.

Executive Assistant to the CEO

HDI Global Insurance Company

Scottsdale, AZ • Hybrid

$105K - $120K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

Executive Assistant to the CEO
About HDI Global Insurance Company
HDI Global Insurance Company is a commercial property and casualty insurer headquartered in Chicago, IL. As a wholly owned subsidiary of HDI Global SE, we manage the industrial lines division of the Talanx Group. With an international network spanning over 150 countries, we deliver sophisticated domestic and global insurance solutions to U.S.-based multinational and middle-market companies across a wide range of industries.
With Xcelerate29, HDI is shaping its future by becoming a Trusted Global Player, achieving Next-level Excellence, and building a Forward-thinking Organisation. This direction helps HDI Global lead the profitable growth game as a globally connected business, raise the bar every day through stronger underwriting, claims, and investment performance, and win tomorrow by starting today with a lean, fast, resilient, and future-ready organisation. Together, these priorities support profitable growth, sustainable profitability, global consistency, digital transformation, AI acceleration, smart cost leadership, and stronger collaboration across teams and markets. They also reflect our focus on being a workplace of choice by building a future-ready workforce where people learn, grow, adapt to technology change, and contribute to long-term success.
Position Summary

The Executive Assistant to the CEO serves as a trusted business partner and strategic administrative professional responsible for supporting the Chief Executive Officer in managing daily operations, executive priorities, global travel, board activities, communications, and stakeholder engagements. This highly visible role requires exceptional organizational skills, discretion, business judgment, and the ability to coordinate complex domestic and international activities in a fast-paced environment. This is a hybrid position based in Scottsdale, Arizona.
The Executive Assistant acts as the central point of coordination for executive scheduling, travel logistics, expense management, meeting preparation, and executive communications, ensuring the CEO's time is optimized and strategic priorities are effectively supported.
Essential Duties and Responsibilities
Executive Calendar amp; Schedule Management
  • Manage and maintain the CEO's complex calendar, including internal and external meetings, board meetings, client engagements, and strategic business reviews.
  • Prioritize competing requests and proactively manage scheduling conflicts.
  • Coordinate executive appointments across multiple time zones and global locations.
  • Ensure the CEO is fully prepared for meetings through agendas, briefing materials, and follow-up actions.
Global Travel Management
  • Plan and coordinate all domestic and international travel arrangements for the CEO.
  • Prepare detailed travel itineraries including flights, hotels, ground transportation, visas, and meeting schedules.
  • Monitor travel disruptions and make real-time adjustments as necessary.
  • Coordinate travel logistics for key executive leadership meetings and board events.
Board of Directors amp; Executive Leadership Support
  • Coordinate Board of Directors and Executive Leadership Team meetings.
  • Prepare, organize, and distribute meeting materials, presentations, agendas, and minutes.
  • Track action items and follow-up activities resulting from executive and board meetings.
  • Manage confidential correspondence and board-related documentation.
Meeting Coordination amp; Global Time Zone Management
  • Schedule and coordinate executive meetings across multiple countries and time zones.
  • Arrange conference rooms, virtual meeting platforms, and supporting technology.
  • Coordinate logistics for executive off-sites, strategic planning sessions, and leadership meetings.
  • Maintain accurate records of meeting decisions and follow-up commitments.
Expense Management amp; Administrative Operations
  • Prepare and submit executive expense reports accurately and timely.
  • Monitor and reconcile corporate credit card expenses.
  • Ensure compliance with company travel and expense policies.
  • Coordinate invoice approvals, vendor payments, and budget-related administrative activities.
Executive Communications
  • Draft, proofread, and manage correspondence on behalf of the CEO.
  • Prepare professional presentations, reports, and executive-level communications.
  • Screen and prioritize incoming communications and requests.
  • Serve as a liaison between the CEO and executive leadership, employees, clients, brokers, vendors, board members, and external stakeholders.
Strategic Project Support
  • Assist with special projects, business initiatives, and strategic planning activities.
  • Conduct research and compile information for executive decision-making.
  • Track project milestones and deadlines on behalf of the CEO.
  • Coordinate cross-functional activities to ensure timely completion of assigned initiatives.
Confidentiality amp; Stakeholder Management
  • Handle highly sensitive and confidential information with absolute discretion.
  • Build and maintain strong working relationships across all levels of the organization.
  • Represent the CEO professionally and exercise sound judgment in interactions with internal and external stakeholders.
Qualifications
Education
  • Bachelor's degree preferred.
  • Equivalent combination of education and relevant experience may be considered.
Experience
  • 7+ years of experience supporting C-suite executives, preferably a CEO, President, or Executive Leadership Team.
  • Experience coordinating international travel and global executive calendars.
  • Experience supporting Board of Directors activities preferred.
  • Experience preparing executive presentations and reports.
Technical Skills
  • Advanced Microsoft Office Suite skills (Outlook, Word, PowerPoint, Excel, Teams).
  • Extensive calendar management and meeting scheduling expertise.
  • Expense reporting and travel management systems experience.
  • Strong presentation and document preparation skills.
Core Competencies
  • Executive Presence
  • Absolute Confidentiality
  • Strategic Thinking
  • Superior Organization Skills
  • Priority Management
  • Problem Solving
  • Business Acumen
  • Professional Communication
  • Attention to Detail
  • Relationship Management
  • Adaptability amp; Flexibility
  • Global Time-Zone Coordination
  • Initiative amp; Proactive Planning
Compensation and Benefits:
Base salary range for this position is $105,000–$120,000 plus eligibility for a performance-based annual bonus. Actual compensation will be based on experience, education, and geographic location.
We offer a competitive benefits package, including: 401(k) with company match, Paid Time Off, Sick Leave, Medical, Health Reimbursement Arrangement (HRA), Telemedicine, Wellness Program, Employee Assistance Program (EAP), Dental, Vision, Accident amp; Critical Illness Insurance, Flexible Spending Account (FSA), Dependent Care FSA, Group and Voluntary Life Insurance, Short- and Long-Term Disability, Pet Insurance, Transit and Parking benefits.
Additional Information
HDI Global Insurance Company is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.
Applicants must be legally authorized to work in the United States.
Recruitment Agencies: All resumes submitted without prior HR authorization will be considered unsolicited.
HDI Global Insurance Company participates in E-Verify.
Employment is contingent upon successful completion of a background check and drug screen. Testing will be conducted in compliance with applicable state and local laws.

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