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Executive Assistant Relocation Assistance Jobs in Arizona

University of Arizona

Executive Assistant

Tucson, AZ · On-site

Executive Assistant Posting Number req26595 Department AZ Public Media Admin Svcs Department ... For more information about working at the University of Arizona and relocations services, please ...

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Executive Assistant

Scottsdale, AZ · On-site

$70K - $85K/yr

The Executive Assistant provides high-level support to the CEO by managing schedules, coordinating ... This role also involves personal assistance duties such as managing family travel and personal ...

Walters and Wolf

Executive Assistant

Gilbert, AZ · On-site

$20 - $25/hr

The Executive Assistant will provide front desk reception, executive administrative support, and accounting assistance while helping ensure the efficient day-to-day operation of our office.This is a ...

Walters & Wolf

Executive Assistant

Gilbert, AZ

The Executive Assistant will provide front desk reception, executive administrative support, and accounting assistance while helping ensure the efficient day-to-day operation of our office.This is a ...

CyberMedia Technologies

Executive Assistant

Tucson, AZ

$68K - $95K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and ... Provide expense report support and reconciliation assistance. * Manage incoming calls, visitors ...

Nujob LLC

Executive Assistant

Scottsdale, AZ · On-site

You don't need decades of executive-assistant experience. We're more interested in your aptitude ... Manage expenses, approvals, documents, and occasional personal-assistance needs. * Look for better ...

Industrial Design

Executive Assistant

Chandler, AZ · On-site

Responsibilities: · Provides high-level administrative support and assistance to the principal. · ... self-relocate to this area only. All positions listed are full time in office roles with no ...

CyberMedia Technologies

Executive Assistant

Tucson, AZ

$68K - $95K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and ... Provide expense report support and reconciliation assistance. * Manage incoming calls, visitors ...

CyberMedia Technologies

Executive Assistant

Tucson, AZ · On-site

$68K - $95K/yr

We are seeking an experienced Executive Assistant to provide high-level administrative and ... Provide expense report support and reconciliation assistance. * Manage incoming calls, visitors ...

MC Companies

Executive Assistant

Paradise Valley, AZ · On-site

Provides assistance with corporate events. * Works closely with the Managing Directors to inform ... Supervise Administrative Assistant * All other duties as assigned. Must hold a valid driver ...

Axiom Care

Executive Assistant

Phoenix, AZ · On-site

Job Type Full-time Description The Executive Assistant provides high-level administrative support ... Legal • Employee Assistance Program (EAP) • Voluntary benefits including group term life ...

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All JobsRelocation Assistance JobsExecutive Assistant Relocation Assistance JobsExecutive Assistant Relocation Assistance Jobs in Arizona

Executive Assistant Relocation Assistance information

What is the difference between Executive Assistant Relocation Assistance vs Executive Assistant?

AspectExecutive Assistant Relocation AssistanceExecutive Assistant
Primary RoleSupports relocation logistics and assistance for executivesProvides administrative support to executives in daily tasks
Work EnvironmentOften involves coordination with relocation companies and travel arrangementsOffice-based, handling scheduling, correspondence, and administrative duties
Required CredentialsAdministrative experience, relocation or logistics knowledge beneficialAdministrative or assistant experience, strong organizational skills

Executive Assistant Relocation Assistance focuses on managing relocation logistics for executives, while an Executive Assistant provides broader administrative support. Both roles require organizational skills, but the former emphasizes logistics coordination related to relocation.

What are the key skills and qualifications needed to thrive as an executive assistant with responsibilities for relocation assistance, and why are they important?

To thrive as an Executive Assistant specializing in Relocation Assistance, you need excellent organizational skills, attention to detail, and experience in administrative support, typically backed by a relevant degree or substantial office experience. Familiarity with travel management software, calendar systems, expense reporting tools, and relocation platforms is often required. Strong interpersonal skills, discretion, and proactive problem-solving set exceptional candidates apart. These skills ensure smooth transitions, effective executive support, and maintain confidentiality during complex relocations.

What is an executive assistant relocation assistance?

Executive Assistant Relocation Assistance refers to the support and benefits provided to executive assistants who are required to move to a new location for their job. This assistance can include reimbursement or coverage for moving expenses, temporary housing, travel costs, and help with finding a new home. The goal is to make the transition as smooth as possible so the executive assistant can quickly settle into their new role and location. Employers may also offer guidance on schools, local amenities, and community resources to further ease the move.

What are some common challenges executive assistants face when supporting executives during a company relocation, and how can they prepare for them?

Executive Assistants involved in relocation assistance often manage complex logistics, such as coordinating moving services, housing arrangements, and travel schedules for executives and their families. Additionally, they may face tight timelines, changing priorities, and the need to maintain confidentiality throughout the process. To prepare, successful Executive Assistants proactively develop organizational checklists, build strong vendor relationships, and communicate clearly with all stakeholders. Flexibility and problem-solving skills are essential, as unexpected issues frequently arise during relocations.
What are popular job titles related to Executive Assistant Relocation Assistance jobs in Arizona? For Executive Assistant Relocation Assistance jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Relocation Assistance jobs in Arizona look for? The top searched job categories for Executive Assistant Relocation Assistance jobs in Arizona are:
What cities in Arizona are hiring for Executive Assistant Relocation Assistance jobs? Cities in Arizona with the most Executive Assistant Relocation Assistance job openings:
Executive Assistant Relocation Assistance jobs near you

Executive Assistant

University of Arizona

Tucson, AZ • On-site

Full-time

Medical, Dental, Vision, Life, PTO

Posted 17 days ago

University Of Arizona rating

7.2

Company rating: 7.2 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

383rd of 616 rated colleges and universities

Job description

Executive Assistant
Posting Number
req26595
Department
AZ Public Media Admin Svcs
Department Website Link
AZPM
Location
Tucson Campus
Address
Tucson, AZ USA
Position Highlights
The Executive Assistant provides specialized administrative, operational, and project support to the Chief Executive Officer (CEO) and Executive Leadership Team. This position manages executive operations, coordinates strategic initiatives, facilitates executive communications, and ensures the efficient operation of the Office of the CEO.
The Executive Assistant also serves as the primary administrative liaison to AZPM's Community Advisory Board (CAB), supporting board governance, communications, and community engagement activities. Additionally, the position maintains records and coordinates selected regulatory and licensing processes that support AZPM's broadcast operations in collaboration with responsible university and external partners.
This highly visible position requires exceptional judgment, discretion, initiative, and organizational skills, with the ability to manage multiple priorities under moderate guidance while maintaining the highest level of professionalism and confidentiality.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
Executive Leadership Support:
  • Provide executive-level administrative support to the CEO and Executive Leadership Team.
  • Manage complex executive calendars, scheduling meetings, travel, speaking engagements, and special events while balancing competing priorities.
  • Coordinate travel authorizations, itineraries, expense reimbursements, purchasing requests, and related administrative transactions.
  • Prepare executive correspondence, presentations, briefing materials, reports, agendas, and meeting documentation.
  • Draft and edit correspondence on behalf of executive leadership, including communications with donors, community leaders, university officials, and public media partners.
  • Track executive priorities, action items, and strategic initiatives to ensure timely follow-up and completion.
  • Support executive recruitment activities, including interview scheduling and candidate logistics.

Executive Office Operations:
  • Coordinate Executive Leadership Team meetings, retreats, and strategic planning sessions.
  • Prepare agendas, record meeting minutes, distribute action items, and monitor progress.
  • Maintain confidential executive files, records, and correspondence.
  • Coordinate executive visits involving donors, elected officials, University leadership, community partners, and media organizations.
  • Assist in planning organizational events, donor receptions, ceremonies, and executive functions.
  • Maintain administrative systems and office procedures that support executive operations and recommend process efficiencies.

Community Advisory Board Administration:
  • Serve as the administrative liaison to AZPM's Community Advisory Board by:
  • Coordinating board and committee meetings, including scheduling, logistics, agendas, meeting materials, minutes, and follow-up.
  • Supporting the CEO and CAB Chair in developing work plans and meeting agendas.
  • Maintaining board records, bylaws, membership rosters, attendance records, and committee assignments.
  • Coordinating board member recruitment, onboarding, orientation, and recognition activities.
  • Managing communications between board members and AZPM leadership.
  • Supporting strategic planning, volunteer engagement, and community outreach initiatives.
  • Maintain required board documentation and coordinate administrative processes in accordance with applicable FCC, Arizona Board of Regents, University of Arizona, and organizational requirements; clarify requirements with responsible offices when needed.

Communications and Administrative Services:
  • Draft, edit, and proofread executive, donor, member, foundation, and organizational communications.
  • Respond to executive office inquiries and maintain executive contact databases.
  • Coordinate document routing, approvals, signatures, and confidential records management.
  • Coordinate special projects and organizational initiatives assigned by executive leadership and provide status reporting.
  • Provide work guidance and mentorship to assigned student workers or administrative support staff; coordinate administrative coverage as needed at the direction of leadership.

Regulatory and Corporate Administration:
  • Maintain FCC-required public inspection files for all broadcast properties and respond to related public inquiries within established procedures.
  • Coordinate FCC licensing documentation, ownership reports, and regulatory filings in collaboration with the Arizona Board of Regents and university officials.
  • Maintain intellectual property and agreement records, including invention disclosures, original content licensing, retransmission agreements, content distribution contracts, and related documentation; track deadlines and route materials for review and approval.

Knowledge, Skills, and Abilities:
  • Exceptional organizational and time-management skills.
  • Ability to anticipate executive needs and work proactively with minimal supervision.
  • Excellent writing, editing, and proofreading abilities.
  • Strong project management and coordination skills.
  • Ability to manage multiple priorities in a dynamic environment.
  • Outstanding interpersonal skills with the ability to build productive relationships across diverse constituencies.
  • Demonstrated discretion, diplomacy, professionalism, and sound judgment.
  • Ability to work independently while collaborating effectively across departments.
  • Excellent written, verbal, and interpersonal communication skills.
  • Proficiency with Microsoft Office, PowerPoint and/or Keynote, Google Workspace, and virtual collaboration platforms.
  • Strong organizational, project management, and problem-solving skills.
  • Ability to exercise sound judgment and maintain strict confidentiality.
  • Knowledge of board governance practices.
  • Familiarity with public media programs, FCC regulations, licensing, or regulatory compliance.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications
  • Experience in higher education, nonprofit organizations, public media, or broadcasting.
  • Experience supporting executive leadership teams.
  • Experience coordinating community engagement and donor relations activities.
  • Demonstrated experience managing complex executive calendars, travel, and confidential communications.
  • Experience supporting governing boards, advisory boards, or executive committees.

FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$28.56 - $35.70
Compensation Type
hourly rate
Grade
8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC2
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
8/31/2026
Expected End Date
Contact Information for Candidates
Gene Robinson,
grobinson@azpm.org
Open Date
7/23/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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