ZipRecruiter

Log In

1

Executive Assistant Position Jobs in California (NOW HIRING)

Allied Universal

Executive Assistant

Irvine, CA · On-site

$30 - $35/hr

The Executive Assistant position will provide C-level support for the executive leadership team by managing and supporting their initiatives, operations, daily activities, events, and communications.

Allied Universal

Executive Assistant

Irvine, CA

$24 - $30/hr

The Executive Assistant position will provide C-level support for the executive leadership team by managing and supporting their initiatives, operations, daily activities, events, and communications.

Vast

Executive Assistant

Long Beach, CA · Hybrid

$84K - $120K/yr

This will be a full-time , exempt position located in our Long Beach location. Responsibilities ... Executive Assistant II : $96,514 - $137,003

Pop-Up Talent

Executive Assistant

San Francisco, CA · On-site

Executive Assistant San Francisco, CA - Onsite Schedule: Full Time | 8:00 AM-5:00 PM Company Provides all Equipment Note: MUST be legally authorized to work in the United States. SUMMARY / DUTIES:

Pacer Group

Executive Assistant

Arcadia, CA · On-site

$36.20 - $57/hr

Day Shift (schedule confirmed during interview) PR: $36.20-$57.00/hour Position Overview We are seeking a polished, highly organized, and proactive Executive Assistant to provide high-level ...

REVOLVE

Executive Assistant

Cerritos, CA · On-site

$71K - $75K/yr

Main purpose of the Executive Assistant position: Revolve is looking for a proactive and detail-oriented Executive assistant to our Chief Creative Officer. Major Responsibilities: Essential Duties ...

Aston Carter

Executive Assistant

San Francisco, CA

$35 - $39/hr

Job Title: Executive Assistant The Executive Assistant will provide high-level, onsite ... The position requires exceptional organization, strong communication skills, and the ability to ...

Aston Carter

Executive Assistant

San Francisco, CA · On-site

$35 - $39/hr

Executive Assistant The Executive Assistant will provide onsite administrative support to finance ... The position requires a highly organized professional who can manage competing priorities, maintain ...

Sysazzle

Executive Assistant

Irvine, CA · On-site

... Position Summary: The main function of an administrative assistant/executive assistant is to ... provide high-level administrative support by conducting research, handling information requests ...

Evodyne Robotics

Be Seen First

Front Desk And Executive Assistant

Mountain View, CA · On-site

With growing brand recognition and demand for our robots, we are actively seeking an organized, detail-oriented and high-energy candidate to fill a Front Desk And Executive Assistant position.

previous pagenext page

Showing results 21-40

All JobsPosition JobsExecutive Assistant Position JobsExecutive Assistant Position Jobs in California

Executive Assistant Position information

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What does an executive assistant position actually do?

An executive assistant provides administrative support to executives or senior managers, handling tasks such as managing schedules, organizing meetings, preparing reports, and communicating on their behalf. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.

Where do executive assistants make the most money?

Executive assistants tend to earn the highest salaries in large metropolitan areas with a high cost of living, such as major financial or business hubs. Salaries are also influenced by industry, experience, and the complexity of the role, with those working for executive-level professionals or in specialized sectors often earning more.

What are popular job titles related to Executive Assistant Position jobs in California?

For Executive Assistant Position jobs in California, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Position jobs in California look for?

The top searched job categories for Executive Assistant Position jobs in California are:

What cities in California are hiring for Executive Assistant Position jobs?

Cities in California with the most Executive Assistant Position job openings:

Executive Assistant Position jobs near you
Infographic showing various Executive Assistant Position job openings in California as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution.

Executive Assistant

Allied Universal

Irvine, CA • On-site

$30 - $35/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Allied Universal rating

5.6

Company rating: 5.6 out of 10

Based on 2,580 frontline employees who took The Breakroom Quiz

78th of 117 rated security

Job description

Overview
Company Overview:
Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.
Job Description
Allied Universal® is hiring an Executive Assistant. The Executive Assistant position will provide C-level support for the executive leadership team by managing and supporting their initiatives, operations, daily activities, events, and communications. To manage this job properly you should have a detailed understanding of organizing and managing meetings, experience booking domestic and international travel, and extensive experience managing calendars for multiple senior executives.
RESPONSIBILITIES:
  • Schedule and/or reschedule meetings, conferences, and travel to coincide with calendars; deciding venues, menus, and layout/floor plans for events; plan on and off-site meetings, manage catering requests, and prepare meeting material
  • Negotiate rates and sign contracts for car and airport services, catering, restaurants, etc., related to executive business travel/meetings
  • Manage company suite and sporting events
  • Management oversight of business event planning to include scheduling of presenters and coordination of vendor services
  • Make domestic and international travel arrangements for Executive Team
  • Manage expense reporting and reconciliation
  • Manage invoice processing and payment activities, including the review, approval, and disbursement of donation payments.
  • Provide top-level executive support while maintaining high levels of discretion and professionalism in a fast-paced environment
  • Answer, screen, and direct phone calls
  • Anticipate follow-ups and proactively manage upcoming needs
  • Distribute incoming and outgoing mail; prepare and ship overnight packages
  • Manage complex calendars and scheduling requirements for the Executive Team
  • Write and distribute email, correspondence memos, letters, and forms
  • Assist with printing, scanning, faxing, and uploading of documents.
  • Act as the point of contact for internal and external clients on behalf of senior executives
  • Communicate property repair and maintenance requests in a timely manner and follow-ups as needed
  • Provide assistance with special projects as needed

QUALIFICATIONS:
  • High school diploma or equivalent
  • Minimum of five (5) years of administrative experience
  • Minimum of two (2) years of work experience providing administrative support to executive leadership
  • Outstanding communication skills, professional presence, and excellent organization skills
  • Comfortable working in a fast-paced and changing office environment
  • Flexible, responsible, dependable, and efficient
  • Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
  • Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
  • Professional, articulate, and able to use good independent judgment and discretion
  • Proven ability to maintain correspondence, discussions, and materials in strictest confidence

PREFERRED QUALIFICATIONS:
  • College degree in business administration, management, procurement, or related field
  • California State Notary License

BENEFITS:
  • Hourly Rate: $30-35/hr
  • Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
  • Eight paid holidays annually, five sick days, and four personal day
  • Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

#LI-26
PPO 14417
Closing
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
Requisition ID
2026-1658897

What Allied Universal employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Allied Universal logo

About Allied Universal

Sourced by ZipRecruiter

Allied Universal® is a leading security and facility services company. We provide proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow our clients to focus on their core business. Our excellence starts with our local leadership and local presence. Operating in more than 90 countries, our global workforce of approximately 800,000 people. Employees help to deliver our promise globally and locally: keeping people safe so our customers and communities can thrive. As we build the world's best services company, we continue to expand our footprint and infrastructure on a global and local level. In North America, we operate our business under the existing Allied Universal brand, and our international business operates under the G4S brand.

Industry

Investigation and physical security services, chemical manufacturing and real estate

Company size

10,000+ Employees

Headquarters location

Santa Ana, CA, US

View All Allied Universal Jobs

Apply