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Executive Administrative Jobs in Puerto Rico (NOW HIRING)

Five and Fly, LLC.

Case Manager

Caguas, PR

$19.50 - $25/hr

Develop executive summaries of identified opportunities and deliver them to leadership. * Proposal ... Three (3) or more years of administrative & leadership experience in a professional services firm ...

On Point Strategy LLC

Capture Specialist

Caguas, PR · On-site

Prepare and present executive summaries, capture updates, and opportunity briefings for senior ... OR 3+ years of administrative/leadership experience in a professional services environment; 1 year ...

Five and Fly

Case Manager

Caguas, PR · On-site +1

$70K - $75K/yr

Develop executive summaries of identified opportunities and deliver them to leadership. * Proposal ... Three (3) or more years of administrative & leadership experience in a professional services firm ...

On Point Strategy LLC

Capture Manager

Caguas, PR · On-site

Develop executive summaries of identified opportunities and deliver them to leadership. * Proposal ... Three (3) or more years of administrative & leadership experience in a professional services firm ...

Aldevra

Real Property Analyst

Fort Buchanan, PR · On-site

Phase 1 shall address administrative fixes (UIC mismatches, FAC/CATCODE corrections, historic ... About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine ...

Aldevra LLC

Real Property Analyst

Fort Buchanan, PR · On-site

Phase 1 shall address administrative fixes (UIC mismatches, FAC/CATCODE corrections, historic ... About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine ...

Aldevra

Real Property Analyst

Fort Buchanan, PR · On-site

Phase 1 shall address administrative fixes (UIC mismatches, FAC/CATCODE corrections, historic ... About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine ...

Exos

Certified Performance Coach

Guaynabo, PR · On-site

Manage administrative tasks related to fitness facility operations. * Assist with additional duties ... executive coaching, and personal development programming. Our professional athlete training ...

Exos

Certified Performance Coach

Guaynabo, PR

Manage administrative tasks related to fitness facility operations. * Assist with additional duties ... executive coaching, and personal development programming. Our professional athlete training ...

Regis

Salon Manager

Canovanas, PR · On-site

You aren't just a stylist anymore; you're the CEO of your own floor. Because we are located inside ... You're tech-savvy, good with basic math, and can handle administrative tasks without breaking a ...

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Executive Administrative information

What is an executive administrative professional?

Executive Administrative professionals, often called Executive Assistants or Executive Administrative Assistants, provide high-level support to senior executives within an organization. Their duties typically include managing schedules, organizing meetings, handling confidential correspondence, preparing reports, and coordinating travel. They serve as a key point of contact between executives and other staff or external partners, ensuring smooth daily operations. Strong communication, organizational, and problem-solving skills are essential in this role.

What is an administrative executive?

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries. You may also supervise other administrative employees. The career typically requires at least a high school diploma or GED certificate and relevant office experience. Some employers may prefer a bachelor’s degree in business administration or a related field. Additional qualifications include excellent interpersonal, communication, and organizational skills, as well as proficiency in computer software for desktop publishing and professional presentations.

How does an executive administrative professional typically collaborate with senior leadership and other departments?

Executive Administrative professionals frequently act as a liaison between senior leadership and various departments. They coordinate schedules, prepare meeting materials, and facilitate communication to ensure executives are well-informed and able to make timely decisions. Collaboration often involves managing confidential information, organizing cross-departmental projects, and proactively addressing any logistical challenges that arise. This role requires strong interpersonal skills and adaptability to shifting priorities in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need exceptional organizational abilities, attention to detail, and proficiency in managing schedules and communications, typically supported by a relevant associate’s degree or administrative certifications. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and video conferencing platforms is essential. Discretion, proactive problem-solving, and strong interpersonal skills make someone stand out in this role. These skills are crucial for ensuring executives operate efficiently and confidential information is handled securely in a dynamic office environment.

What is the difference between Executive Administrative vs Administrative Assistant?

AspectExecutive AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certificationsHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, executive, and managerial environmentsCommon across many industries and organizations
Job ResponsibilitiesManaging schedules, preparing reports, coordinating executive activitiesHandling correspondence, data entry, general administrative tasks

Executive Administrative roles typically involve supporting high-level executives with complex scheduling and confidential tasks, requiring more experience and sometimes specialized certifications. Administrative Assistants perform broader clerical duties across various industries, often with less responsibility and specialization. Both roles are essential for organizational efficiency but differ in scope and level of responsibility.

What does an executive administrative do?

An executive administrative professional provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.
More about Executive Administrative jobs

What are the most commonly searched types of Administrative jobs in Puerto Rico?

The most popular types of Administrative jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Executive Administrative jobs?

Cities in Puerto Rico with the most Executive Administrative job openings:

Executive Administrative jobs near you
Infographic showing various Executive Administrative job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Program Manager

Criminal Investigation & Law Enforcement | IRS Careers

Mayaguez, PR • On-site

$125K/yr

Full-time

Re-posted 11 hours ago

Internal Revenue Service rating

7.4

Company rating: 7.4 out of 10

Based on 130 frontline employees who took The Breakroom Quiz

159th of 297 rated public sector bodies

Job description

WHAT IS TEGE - Tax Exempt/Government Entities ?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions
  • Position(s) are to be filled in following area(s):
    • TEGE - Exempt Organizations and Government Entities - Government Entities, Federal, State, Local (FSL)
REVIEW THE ADDITIONAL INFORMATION BELOW FOR FURTHER DETAILSQualifications:

Federal experience is not required. Experience may have been gained in the public sector, private sector or through Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week, on your resume.
You must meet the following requirements by the closing date of this announcement.
QUALIFICATION REQUIREMENTS: To qualify for this position, you must meet the qualification requirements outlined below:
SPECIALIZED EXPERIENCE: To be minimally qualified for this position you must have at least one (1) year of specialized experience equivalent to the next lower level payband or GS grade in the normal line of progression. Specialized experience would include one year of substantive supervisory or program management experience at the GS-13 or GS-14 level or equivalent level manager or comparable management or leadership experiences outside of Federal service. To be qualifying for this position your experience should be sufficient to demonstrate:

  • Applying management techniques, methods, theories, principles, and labor relations concepts, sufficient to assure optimum utilization of personnel, equipment, and space, and to accomplish program objectives through combined technical and administrative oversight
  • Applying appropriate operations, policies, applicable laws, regulations, rules, practices, procedures, and techniques sufficient to provide oversight and direction in the planning, development, and implementation of the technical aspects of programs directly related and/or specific to the position being filled.
  • Applying budget and fiscal methods used in establishing and maintaining an organization.
  • Working on major programs segments, organizational structures and/or functional responsibilities specific to the position being filled.
  • Analyzing and reporting enterprise risks using established risk management principles, tools, practices, and frameworks to manage risks.
  • Providing strategic recommendations to executive leadership to strengthen governance, support mission objectives, and enhance organizational performance.
  • Communicating technical, and sensitive information through written reports, executive briefings, presentations, and consultations with senior executives, managers, employees, and external stakeholders to build consensus, influence outcomes, and support strategic initiatives.


AND
You must also meet the following requirement(s):

  • TIME AFTER COMPETITIVE APPOINTMENT (TACA): By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".

For more information on qualifications please refer to OPM's Qualifications Standards.
Go to Understanding the IRS Paybands for GS/IR conversion.

Education:A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click here (Section 3, Explanation of Terms) or here for Foreign Education Credentialing instructions.
We recommend choosing an evaluator from a member organization of one of the following national associations of credential evaluation services: National Association of Credential Evaluation Services (NACES) or Association of International Credentials Evaluators (AICE).Employment Type: OTHER

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