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Executive Administrative Jobs in Puerto Rico (NOW HIRING)

LifeLink

Admin Assistant 1 PR

Guaynabo, PR · On-site

$14.75 - $20/hr

Performs administrative, secretarial and reception duties in support of all general staff ... Executive Director and Managers of all 'urgent' or high priority mail or faxes upon receipt.

Department of Justice

Immigration Judge

San Juan, PR · On-site

$159K/yr

This position is in the Executive Office for Immigration Review (EOIR), Office of the Chief ... Qualifying experience conducting administrative hearings or adjudicating administrative cases ...

US Department of the Treasury

Secretary (OA)

Bayamon, PR · On-site

$55K/yr

Experience coordinating meetings, conferences, executive calendars, agendas, meeting materials, and administrative actions requiring follow-up. * Experience reviewing correspondence, action documents ...

US Department of the Treasury

Secretary (OA)

Ponce, PR · On-site

$55K/yr

Experience coordinating meetings, conferences, executive calendars, agendas, meeting materials, and administrative actions requiring follow-up. * Experience reviewing correspondence, action documents ...

US Department of the Treasury

Secretary (OA)

Guaynabo, PR · On-site

$55K/yr

Experience coordinating meetings, conferences, executive calendars, agendas, meeting materials, and administrative actions requiring follow-up. * Experience reviewing correspondence, action documents ...

US Department of the Treasury

Secretary (OA)

Mayaguez, PR · On-site

$55K/yr

Experience coordinating meetings, conferences, executive calendars, agendas, meeting materials, and administrative actions requiring follow-up. * Experience reviewing correspondence, action documents ...

US Department of the Treasury

Secretary (OA)

Caguas, PR · On-site

$55K/yr

Experience coordinating meetings, conferences, executive calendars, agendas, meeting materials, and administrative actions requiring follow-up. * Experience reviewing correspondence, action documents ...

US Department of the Treasury

Secretary (OA)

San Juan, PR · On-site

$55K/yr

Experience coordinating meetings, conferences, executive calendars, agendas, meeting materials, and administrative actions requiring follow-up. * Experience reviewing correspondence, action documents ...

Fulcro Insurance

Human Resources Director

San Juan, PR · On-site

This role serves as a strategic partner to the executive team, driving initiatives that strengthen ... administrative roles, ensuring the attraction of highly specialized talent. * Organizational ...

US Department of the Treasury

Program Manager

Ponce, PR · On-site

$125K/yr

... and administrative oversight * Applying appropriate operations, policies, applicable laws ... Providing strategic recommendations to executive leadership to strengthen governance, support ...

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Executive Administrative information

What is an executive administrative professional?

Executive Administrative professionals, often called Executive Assistants or Executive Administrative Assistants, provide high-level support to senior executives within an organization. Their duties typically include managing schedules, organizing meetings, handling confidential correspondence, preparing reports, and coordinating travel. They serve as a key point of contact between executives and other staff or external partners, ensuring smooth daily operations. Strong communication, organizational, and problem-solving skills are essential in this role.

What is an administrative executive?

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries. You may also supervise other administrative employees. The career typically requires at least a high school diploma or GED certificate and relevant office experience. Some employers may prefer a bachelor’s degree in business administration or a related field. Additional qualifications include excellent interpersonal, communication, and organizational skills, as well as proficiency in computer software for desktop publishing and professional presentations.

How does an executive administrative professional typically collaborate with senior leadership and other departments?

Executive Administrative professionals frequently act as a liaison between senior leadership and various departments. They coordinate schedules, prepare meeting materials, and facilitate communication to ensure executives are well-informed and able to make timely decisions. Collaboration often involves managing confidential information, organizing cross-departmental projects, and proactively addressing any logistical challenges that arise. This role requires strong interpersonal skills and adaptability to shifting priorities in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need exceptional organizational abilities, attention to detail, and proficiency in managing schedules and communications, typically supported by a relevant associate’s degree or administrative certifications. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and video conferencing platforms is essential. Discretion, proactive problem-solving, and strong interpersonal skills make someone stand out in this role. These skills are crucial for ensuring executives operate efficiently and confidential information is handled securely in a dynamic office environment.

What is the difference between Executive Administrative vs Administrative Assistant?

AspectExecutive AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certificationsHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, executive, and managerial environmentsCommon across many industries and organizations
Job ResponsibilitiesManaging schedules, preparing reports, coordinating executive activitiesHandling correspondence, data entry, general administrative tasks

Executive Administrative roles typically involve supporting high-level executives with complex scheduling and confidential tasks, requiring more experience and sometimes specialized certifications. Administrative Assistants perform broader clerical duties across various industries, often with less responsibility and specialization. Both roles are essential for organizational efficiency but differ in scope and level of responsibility.

What does an executive administrative do?

An executive administrative professional provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.
More about Executive Administrative jobs

What are the most commonly searched types of Administrative jobs in Puerto Rico?

The most popular types of Administrative jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Executive Administrative jobs?

Cities in Puerto Rico with the most Executive Administrative job openings:

Executive Administrative jobs near you
Infographic showing various Executive Administrative job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Admin Assistant 1 PR

LifeLink

Guaynabo, PR • On-site

$14.75 - $20/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 25 days ago

Job description

Join LifeLink - Join a Life Saving Team!
About LifeLink
More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment-to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established - founded with heart, purpose, and a mission that still guides us today.
What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands.
At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation.
Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients.
We are grounded in the values that shape our work and culture-Compassion. Excellence. Legacy. People. Quality.
If you're inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.
What You'll Do
As an Administrative Assistant 1, you will directly contribute to LifeLink's life-saving mission. Performs administrative, secretarial and reception duties in support of all general staff, exercising professional discretion with sensitive confidential information.
Key Responsibilities:
SUMMARY:
Performs reception, administrative and secretarial duties in support of all general staff, exercising professional discretion with sensitive confidential information.
Principal Duties and Responsibilities:
  • Provides confidential and professional response to guests, telephone contacts, and staff at all times.
  • Administers the front desk receptionist duties of with professional attitude and efficiency. Learns names and titles of all other divisional personnel in order to handle their inquiries and direct their calls with efficiency.
  • Provides clerical support to include all basic support functions (copying, faxing, typing, telephone screening and messaging, etc.) with appropriate follow through.
  • Prioritizes all mail after sorting, opening, and dating, responding as appropriate and immediately alerting the Executive Director and Managers of all 'urgent' or high priority mail or faxes upon receipt.
  • Participates in special projects as directed, (Medallion Project, Family and other correspondence.) providing follow-through.
  • Processes office supply ordering through Boise format including coding and monitoring of requests from staff. Attempts to keep orders standard and investigates out-of-the ordinary requests.
  • Prepares all outgoing mail, providing a final quality check for signatures and form completion as appropriate, returning to the sender any incomplete forms or unsigned documents for completion (purchase orders, check requests, expense reports, etc.)
  • Assists all OPO departments with overflow work and projects including departmental telephone contacts as requested. (Assembles donor chart templates, typing of chart documents, etc.)
  • Assists other departments with facilitating conference calls and other meetings including all contacts with participants to set dates, times, conference numbers; assists with compilation and distribution of information required for these calls.
  • Creates and maintains binder of all job functions and cross trains with assigned back-up person who will cover important functions during periods of absence.

Who You Are
  • Passionate about helping others and making a difference
  • Aligned with LifeLink's core values of Compassion, Excellence, Legacy, People, and Quality
  • A high school diploma. Additional appropriate college-level classes desired or 2 years related experience.
  • Demonstrated above average fully Bilingual written and verbal communication skills, with an emphasis on composition, grammar and punctuation.
  • Ability to take initiative, multi-task and meet deadlines with appropriate follow-up.
  • Professional appearance and demeanor.
  • Demonstrated computer skills and ability to produce documents utilizing Microsoft Word for Windows, Excel and Power Point applications.
  • A collaborator who thrives in a mission-first environment

Why LifeLink?
  • Be part of an organization with a legacy of saving lives and giving hope
  • Join a passionate and supportive team across Florida, Georgia, and Puerto Rico
  • COMPANY PAID Medical, Dental, Disability & Life Insurance
  • Generous COMPANY PAID Pension Plan for your Retirement
  • Paid Vacation, Sick Days & Holidays
  • Growth opportunities in a mission-driven, high-impact nonprofit
  • Work with purpose, knowing your efforts directly touch lives

Diversity, Equity & Inclusion
LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve.
Ready to Help Change Lives?
Your next career move could be the most meaningful one yet.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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