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Executive Administrative Officer Jobs (NOW HIRING)

JOHNLEONARD

Temporary Executive Assistant

Boston, MA · On-site

$30 - $40/hr

Provide comprehensive executive administrative support to the Chief Administrative Officer * Manage the CAO's calendar , including executive meetings, appointments, and internal and external ...

GloJobs

ADMINISTRATIVE OFFICER

Manhattan, NY · On-site

$100 - $125/hr

Within delegated authority, the Administrative Officer will be responsible for the following duties, in support of the Executive Secretary of the IAAC, and the IAAC Members: Human Resources ...

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Executive Administrative Officer information

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How much do executive administrative officer jobs pay per year?

As of Sep 8, 2026, the average yearly pay for executive administrative officer in the United States is $71,508.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $83,000.00 per year, depending on experience, location, and employer.

What does an executive administrative officer do?

An Executive Administrative Officer provides high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, coordinating meetings and travel, handling confidential communications, preparing reports, and overseeing office operations. They often act as a liaison between executives and other staff, ensuring that organizational goals and priorities are met. The role requires strong organizational, communication, and problem-solving skills, as well as discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive administrative officer, and why are they important?

To thrive as an Executive Administrative Officer, you need strong organizational abilities, attention to detail, and experience in office management, often supported by a bachelor's degree in business administration or a related field. Proficiency with office productivity software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support executive leadership and coordinate between departments. These skills and qualities are crucial for ensuring efficient operations, maintaining confidentiality, and enabling executives to focus on strategic priorities.

What are some common challenges faced by executive administrative officers, and how can they be managed effectively?

Executive Administrative Officers often juggle multiple high-priority tasks such as managing executive schedules, coordinating meetings, and handling confidential information. Time management and prioritization are key challenges, as urgent requests can arise unexpectedly. Effective communication and strong organizational skills help manage competing demands. Proactively setting clear boundaries and utilizing digital tools for scheduling and collaboration can also streamline workflows and reduce stress.

What is the difference between Executive Administrative Officer vs Administrative Coordinator?

AspectExecutive Administrative OfficerAdministrative Coordinator
CredentialsBachelor’s degree often required; experience in administration or managementAssociate’s or Bachelor’s degree; administrative experience beneficial
Work EnvironmentCorporate offices, government agencies, large organizationsOffice settings, supporting teams or departments
Employer & IndustryBusinesses, government, nonprofitsVarious industries, supporting daily operations
Common Search & ComparisonHigher-level administrative responsibilities, strategic supportOperational support, task coordination

The Executive Administrative Officer typically handles higher-level administrative tasks, strategic planning, and oversight, often requiring more experience and credentials. In contrast, the Administrative Coordinator focuses on supporting daily operations and coordinating activities within teams. Both roles are essential in organizational efficiency but differ in scope and responsibilities.

What is an executive administrative officer?

An executive administrative officer is a professional responsible for managing administrative tasks and supporting senior executives within an organization. They handle scheduling, correspondence, and office operations, often using tools like Microsoft Office and requiring strong organizational skills. This role typically requires experience in office management and excellent communication abilities.

What cities are hiring for Executive Administrative Officer jobs?

Cities with the most Executive Administrative Officer job openings:

What are the most commonly searched types of Administrative Officer jobs?

The most popular types of Administrative Officer jobs are:

What states have the most Executive Administrative Officer jobs?

States with the most job openings for Executive Administrative Officer jobs include:

What are popular job titles related to Executive Administrative Officer jobs?

For Executive Administrative Officer jobs, the most frequently searched job titles are:

Executive Administrative Officer jobs near you
Infographic showing various Executive Administrative Officer job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $71,508 per year, or $34.4 per hour.

Executive Administrative Assistant

Covia

Independence, OH • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 21 days ago

Covia Corp rating

7.0

Company rating: 7.0 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

29th of 41 rated mining

Job description

Covia responsibly provides minerals solutions for a better tomorrow. As a leading provider of diversified minerals, our products support a variety of industrial markets, including glass, ceramics, coatings, metals, foundry, polymers, construction, water filtration, and sports and recreation. Long-standing relationships with a broad customer base enable Covia’s market-inspired approach to innovation to enhance solutions and customer benefits. Underpinning these strengths is an unwavering commitment to safety and to sustainable development, further enhancing the value that Covia delivers to all its stakeholders.

Covia is looking for a dynamic Executive Administrative Assistant who will have a positive impact on its Independence, OH location. As an Executive Administrative Assistant, you willprovide high-level administrative and operational support to the Executive Team, notably the Chief Operations Officer, Chief Legal and Administrative Officer, , Chief Information Officer, their teams and other Executives as needed. This role requires exceptional professionalism, discretion, organizational skills and the ability to manage sensitive and confidential information.  The ideal candidate is proactive, detail-oriented, highly responsive, extraordinarily curious, technology embracing, appropriately ambitious and capable of managing competing priorities. 

The successful candidate will have the following Key Accountabilities:

  • Provide comprehensive administrative support to the Executive Team including calendar management, meeting coordination, travel arrangements and complete related expense reports
  • Coordinate and provide logistical support for leadership meetings, regional meetings and Board of Director related activities
  • Prioritize and manage complex schedule needs across multiple internal and external stakeholders
  • Prepare, edit, proofread correspondence, presentations, reports, agendas and other related business documents
  • Assist with legal operations, document management, contract routing and record retention processes
  • Coordinate execution of contracts, legal documents and signature workflows
  • Track deadlines, regulatory filings, litigation matters and compliance related activities as needed
  • Maintain contract databases, legal files, and document management systems
  • Support the budgeting process for each of the Executives

 

The successful candidate will have the following Knowledge, Skills, and Abilities:

  • Strong organizational skills and ability to prioritize multiple tasks seamlessly with strong attention to detail
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and ability to learn other software tools
  • Demonstrated ability to design and edit high quality presentations and materials
  • Very strong interpersonal skills and the ability to build relationships with key stakeholders
  • Strong project management skills
  • Strong verbal and written communication skills
  • Exceptional organizational skills and impeccable attention to detail
  • Excellent judgment is essential
  • Ability to pivot and adjust to changing priorities
  • Willingness to provide occasional after-hours support for urgent business matters or executive scheduling (meeting and travel) needs.

 

The successful candidate will have the following Competencies:

  • Prior executive support experience
  • Demonstrated ability to facilitate communication between team members to ensure efforts are aligned
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior Executives and all personnel
  • Ability to use logic and reasoning to work through problems and analyze information
  • Capable of making appropriate, informed decisions regarding priorities and available time
  • Ability to complete tasks and projects efficiently and creatively
  • Ability to react with appropriate levels of urgency to situations and events that require quick response time
  • Able to maintain a high level of integrity and discretion in handling confidential information
  • Openness to explore and earn new and larger areas of responsibility

 

 

 

The successful candidate will have the following Minimum Qualifications:

  • Associates degree required or equivalent work experience
  • 5 years of experience in administrative support functions
  • Bachelor's degree preferred

Commitment to Our Culture

Our core values - Safety, Team, Customers, Growth, and Courage—guide our work every day and will help us achieve our vision: Covia is the leading minerals solutions provider, and through the passion and commitment of our people, we enable customer success—ensuring a sustainable future for our company.

All Covia Team Members are expected to:

  • Live the Life-Saving Rules.
  • Build high-performing work teams.
  • Focus on customers.
  • Demonstrate a growth mindset.
  • Do the right thing, always.

 

 Benefits: 

  • Excellent Healthcare Benefits – Medical, Vision, Dental
  • 401K with Company Matching
  • Paid Time Off + Paid Holidays
  • Disability Plans and Life / AD&D
  • Employee Assistance Program 

At Covia, we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion, individuality and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, disability, or military service or reserve or veteran status. 

The organization offers competitive salaries, advancement opportunities, and a full range of benefits. 

 
An Equal Opportunity Employer 

IND2

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