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Exec Assistant Jobs in Alberta (NOW HIRING)

TalentSphere

... Executive assistant capacity to help with both the accounting and book keeping in a small firm, as well perform a range of executive assistant tasks to help with the successful delivery of project in ...

Wing Assistant

GTM Sales

Calgary, AB · Remote

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin ...

OPENLANE

Senior Dealer Solutions Executive

Calgary, AB · On-site

We are seeking a Senior Dealer Solutions Executive with experience in sales and territory management. You will be part of a dedicated sales team responsible for driving the successful growth of ...

McLean & Company

HR Executive Advisor

Edmonton, AB · On-site

The HR Executive Advisor (EA) serves as a seasoned strategic partner to HR leaders, combining contextual HR expertise with McLean & Company's research, diagnostics, and benchmarking data to help ...

Raymond James Ltd.

Assistant

Cochrane, AB

CA$45K - CA$55K/yr

Drawing on previous experience in financial services, a law firm, or a similar executive assistant role, the successful candidate will be a strong team player with meticulous attention to detail, a ...

Ace Casinos

Executive Sous Chef

Calgary, AB

$55K - $60K/yr

Executive Sous Chef Job Summary The Executive Sous Chef supports the Executive Chef in the ... Oversee kitchen operations during service periods and assist incoordinating kitchen workflow during ...

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Exec Assistant information

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in Alberta?

The most popular types of Exec jobs in Alberta are:

What are popular job titles related to Exec Assistant jobs in Alberta?

For Exec Assistant jobs in Alberta, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Alberta look for?

The top searched job categories for Exec Assistant jobs in Alberta are:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Alberta as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Accountant / Administrative Assistant

TalentSphere

Hybrid

Full-time, Part-time

Re-posted 22 hours ago

Job description

Book Keeper / Project Assistant and Administrator
Consulting Firm
Calgary, Alberta
Competitive Salary + Benefits: 40k - 55k annually
Hybrid Work Model

Part time (24 - 32 hours per week / 3-4 days per week)

Other titles: Book Keeper, Accountant, Project Assistant
OUR CLIENT
Our client, a well established consulting firm within the construction industry in Calgary, is hiring for an Accountant or Book keeper who can also work in an Project Administrator / Executive assistant capacity to help with both the accounting and book keeping in a small firm, as well perform a range of executive assistant tasks to help with the successful delivery of project in this reputable architecture and design firm. This firm have a good reputation and excellent design work and offer a collaborative work environment.
THE ROLE

  • Book keeping of accounts payable, receivables, managing invoices
  • Provide administrative support to senior staff
  • Scheduling and coordination of meetings and events
  • Coordinating municipal submissions and responses such as applications for Site Plan Approvals and Building Permits
  • Reaching out to consultants, reviewing the quotes received for completeness, ensuring coordinating owner has signed off
  • Produce Fee letters with support from senior staff
  • Coordinating and booking meetings that are both internal and external with clients and consultants.

  • Assisting with preparation of proper project documentation and completion of paperwork such as supplemental instructions, proposed changes, field review reports, certificates for payment and response letters
  • Developing and updating project schedules in Microsoft Project or related program
  • Check voicemails, complete phone calls as required
  • Completing technical drawings in Revit when required
  • Other related tasks as required

WHAT'S REQUIRED
The Ideal candidate will possess the following qualities:

  • 6+ years of experience working as a Book Keeper or Accountant
  • Additional experience as a Project Administrator, Project Coordinator or a similar role for a firm within the construction, engineering or design industry
  • A Post-Secondary Education (diploma or degree)
  • Ability and aptitude for learning new software
  • Excellent communication and organization skills
  • Comfortable interacting with clients, contractors and consultants
  • Dedicated to meeting deadlines, attention to detail
  • Able to manage a number of tasks on multiple projects simultaneously
  • Able to provide and receive feedback positively

WHAT YOU GET IN RETURN

  • Opportunity to work in a well regarded design firm
  • Flexibility, hybrid work model
  • Can be a 3 or 4 day work week
  • Plenty of support and assistance in understanding work scope
  • Competitive salary, benefits + bonus

WHAT TO DO NOW
If you believe this position could be the right fit for you, apply now
We thank all candidates for their application, however, only those who meet the requirements above will be contacted.
Keywords: Project Administrator, Accountant, Book Keeper Project Coordinator, Contract Administrator, Executive Assistant, Administrative Assistant, Calgary, Alberta

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