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Exec Assistant Jobs in Edmonton, AB (NOW HIRING)

Dental Choice

Executive Assistant

Edmonton, AB · On-site

Executive Assistant Dental Choice is seeking an organized, detail-oriented, and motivated Executive Assistant to support our CEO and Head Office team. This is an excellent opportunity for an ...

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Exec Assistant information

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Edmonton, AB?

For Exec Assistant jobs in Edmonton, AB, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Edmonton, AB look for?

The top searched job categories for Exec Assistant jobs in Edmonton, AB are:

Exec Assistant jobs near you

Executive Assistant

Dental Choice

Edmonton, AB • On-site

Full-time

Dental, Life

Posted 13 days ago

Job description

Executive Assistant

Dental Choice is seeking an organized, detail-oriented, and motivated Executive Assistant to support our CEO and Head Office team.

This is an excellent opportunity for an Executive Assistant or Administrative professional looking to take the next step in their career, gain exposure to senior leadership, and develop their skills across multiple areas of a growing organization.

Location: Head Office – West Edmonton Area
Position: Administrative Assistant to the CEO – Full-Time, Monday to Friday, 8:00 AM – 4:30 PM
Free parking available

About the Role

Reporting directly to the CEO, you will provide administrative, organizational, and project support while helping ensure the CEO's priorities and the day-to-day operations of the Head Office run smoothly. You will collaborate closely with the Marketing Manager, Recruitment Manager, and Accounting Department.

What You'll Do
  • Manage the CEO’s calendar, appointments, meetings, emails, and daily priorities
  • Prepare documents, presentations, reports, and correspondence
  • Assist with travel arrangements and meeting coordination
  • Help plan, organize, and attend company events and meetings as required
  • Support the day-to-day operations of the head office and maintain an organized workflow
  • Coordinate communication and administrative tasks between departments
  • Provide administrative support to Marketing, Recruitment, and Accounting as needed
  • Create, prepare, and schedule engaging Instagram and Facebook social media content
  • Assist with various projects, initiatives, and ad-hoc administrative tasks as required
  • Take on special projects and other duties as assigned by the CEO
  • Use Microsoft Office Suite, Canva, and Adobe to prepare documents, presentations, reports, and other materials
What We're Looking For
  • Previous experience in an executive assistant, administrative assistant, office administrator
  • A relevant diploma or degree from a recognized post-secondary institution
  • Strong organizational skills and excellent attention to detail
  • Professional communication skills and a positive, can-do attitude
  • Ability to multitask, prioritize, and manage competing deadlines
  • Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint
  • Experience with Canva and Adobe
  • Familiarity with Instagram, Facebook, and social media content creation
  • Someone who is eager to learn, grow, and take on increased responsibility
  • Ability to maintain confidentiality and exercise sound judgment when working with the CEO and company information
Why Join Dental Choice?

This is an opportunity to build your administrative career and grow your skill set and gaining experience in multiple areas.

We offer:

  • Group benefits through Empire Life
  • Uniform allowance
  • A collaborative and supportive team environment
  • Opportunities to learn and expand your administrative and professional skills

If you're an organized and enthusiastic administrative professional ready to take the next step in your career, we'd love to hear from you!

Apply today and grow your career with Dental Choice.

Only applicants whose experience and qualifications closely match the requirements will be contacted.

Employment Type: FULL_TIME

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