Exec Assistant Jobs in Edmonton, AB (NOW HIRING)

At Clark Builders, we're more than a construction company - we're purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page.

Position Description: Reporting to the Director, Operations, the Project Executive (PX) must be a highly motivated, adaptable and experienced individual in multiple aspects of construction. The PX must have proven leadership capabilities, the highest ethical standards and the skills to both lead and develop others. This role must be able to lead, manage, and coordinate all phases of a large and/or multiple projects from preconstruction, through construction (Project Management) and closeout by leading and developing a team of Project Managers, Project Coordinators and Project Assistants who have the skills to execute on their defined roles.

Duties & Responsibilities:

• Develop and maintain long-lasting relationships with stakeholders fostering trusted advisor status, including clients and design community, to enhance future business development opportunities.
• Lead growth of Essential Facilities in collaboration with Clark Builder Project Development (PD) and Turner's Business Development (BD) teams on sales pursuits, including participation in engagement process, reviews of RFPs, preparation of operational proposal documentation, and staff resources required to meet deliverables, sales presentations and client interviews.
• Facilitate effective communication, collaboration, and alignment of project teams to support projects.
• Guide project teams and stakeholders to adopt Clark Builders business ethics and compliance programs.
• Utilize project data to analyze and develop strategic initiatives to improve processes and profitability.
• Identify opportunities to collaborate with Clark Builders entities and resources to optimize project operations and increase assigned porfolio service offerings and capabilities.
• Provide leadership to develop high performing teams, foster supportive environment of diversity and inclusion, and promote Active Caring philosophy with teams, subcontractors, and clients.
• Provide leadership in risk evaluation, contract negotiations, fee, and pricing decisions across Essential Facilities projects.
• Provide oversight for budget and financial management on assigned porfolio's or projects.
• Engage and contribute to regularly scheduled Operations Review Meetings (ORMs) to identify and propose solutions to project risks and opportunities.
• Lead assigned portfolio's or projects initiatives for continuous process improvement to improve quality assurance and create standardization for team processes and procedures.
• Guide project teams to adopt knowledge, best practices, and apply trends in essential facilities design, construction, operations, workflows, and activation planning that may impact current and future projects.
• Proactively build trust and relationships among business unit leadership to expand opportunities and provide value to clients and projects.
• Collaborate with Marketing to develop materials and communications to promote Essential Facilities services.
• May be required to perform project management duties during pursuit or preconstruction services.
• Lead and collaborate with Operations, local Human Resources, and HQ Employee Relations to swiftly address staff and project matters related to Diversity, Equity, and Inclusion (DE&I) and any other staff or project sensitive situation.
• In collaboration with leadership and Human Resources, identify workforce planning needs for employee assignments, participate in recruiting, onboarding, and career progression and succession planning activities.
• Promote and instill Clark Builders Core Values with Safety as a top priority.
• Leads through change and adversity can make a tough decision when needed.
• Support Project Development activities by maintaining and enhancing relationships with your personal network and past clients and leveraging those relationships to secure profitable projects.
• Promote Clark Builders through Community involvement and activities.
• Develop and/or promote and advance the latest industry technologies, systems, process and innovations to ensure Clark Builders maintains its position as an industry leader in construction.
• Maximizing the efficiency and profitability of all your projects.
• Is a member of the Operations Leadership Team and will participate in team and company initiatives.

People & Project Management

• Maximize the skills and resources of others.
• Support in building a diverse, equal opportunity, and performing teams, through coaching, training, and development.
• Create positive development opportunities, mentoring staff and assisting direct reports in the advancement of their careers.
• Demonstrate high standards of personal accountability, integrity and ethics and instill these same characteristics in the people who you lead.
• Accountable for assigned project administration, execution, supervision, and control, including risk, safety and quality management and integration of continuous improvement initiatives e.g.) Lean Thinking, Building Life.
• Works with the Director of Operations, providing identified high potentials and ensures they are exposed to development opportunities.
• Accountable for the effective, and efficient assignment of work, supervision and coordination of Senior Project Managers, Project Managers, and Project Coordinators.
• Diplomatic and considered approach to negotiation, conflict resolution, and people management.
• Engages in employee management, mentorship and leadership of direct reports. This includes but is not limited to the following activities:
• Facilitate performance reviews.
• Assists the Director, Operations in recruiting and hiring staff, administering discipline and discharge when needed.
• Identify applicable training needs.
• Develop and monitor risk management/mitigation plans and strategies to support the project managers and project teams as well as protect the company assets.

Project Cycle

• Meet client expectations measured through client satisfaction surveys and feedback.
• Project Management
  • Support the Business Development team by participating or taking a leadership role in the interview stage of securing work.
  • Provide general Project Management oversight in all phases of construction.
  • Provide leadership to individual logistical plans and project scheduling.
  • Provide overall accountability for successful delivery of multiple projects and/or a major project(s).
  • Provide oversight, leadership and be accountable for the development and maintenance of the master project schedule.
  • Accountable for safety, quality, and compliance programs for your teams' project(s).
• Conduct individual project reviews for the project portfolio and be accountable for the financial management, schedule, execution and safety of the projects.
• Collaborate with Safety staff and management to ensure the safe execution of the project sites to achieve an end goal of Zero High Severity Incidents.

Qualifications & Experience:

• Bachelor's Degree in Engineering, Construction Management, or related field, with minimum of 15 years of related experience, or equivalent combination of education, training, and experience.
• Broad scope and various complexity of construction project experience with progressive responsibility.
• Maintain knowledge of essential facilities, design and construction market opportunities, trends, and key market relationships.
• Advanced knowledge of building systems, equipment costs, scheduling, estimating, purchasing, engineering principles and techniques, and company financial procedures and budgets.
• Extensive experience interpreting contract documents, scopes of work, and managing risks.
• Strong emotional intelligence, leadership, and mentoring skills.
• Highly influential with executive presentation delivery and negotiation skills.
• Ability to manage across regions, coach and mentor others, and effectively provide performance feedback.
• Proficient in Microsoft Office suite and collaborative tools.
• Regular travel required.

• Proven leadership skills, with a strong focus on mentoring and motivating.
• Demonstrated ability to manage key relationships, including clients, business partners, government agencies, and sub-trades.
• Able to identify key issues; creatively and strategically overcome internal and external challenges or obstacles.
• A clear and solid understanding of the issues faced by the organization, including, but not limited to market conditions, project challenges, financial, client and or sub-trades issues.
• Sound understanding of risk management.
• Knowledge of Human Resources policies, practices, and procedures.
• Effective attention to detail and a high degree of accuracy.
• High level of integrity, confidentially, and accountability.
• Sound analytical thinking, planning, prioritization, and execution skills.
• A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills.
• Outstanding listening and communication skills are essential.