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Administrative Assistant - Student Life
Salary: $21.15 per hour based on a 35 hour work week
Benefits: The University offers generous benefits including paidtime off (holidays, holy days and vacation), employer matching contributions tothe retirement plan, and tuition benefits for employees and their eligible dependents.Learn more and explore benefits at www.duq.edu/benefits
Location: Student Life
Position Status: Full-time
Hours: Varied
Position Number: 001674/30-498
FLSA Status: Non-exempt
POSITION SUMMARY:
The Administrative Assistant in Student Life provides essentialadministrative and operational support that enables the effective delivery ofstudent services and programs across the division. This position serves as acentral point of coordination for office operations specifically within theCenter for Student Involvement, including scheduling, communication, recordsmanagement, and support for divisional initiatives. By interacting regularlywith students, faculty, staff, and external partners, the AdministrativeAssistant helps ensure a welcoming, organized, and student-centered environment that advances themission of the division and the University.
DUTIES ANDRESPONSIBILITIES:
Administrative & Office Operations: Provides comprehensiveadministrative support to ensure efficient daily operations of Student Lifeoffices. Responsibilities include scheduling, correspondence, documentpreparation, records management, file retention, and logistical coordinationfor meetings, travel, and events. Exercises independent judgment and discretionin handling confidential/time-sensitivematters.
Coordination, Events & Program Support:Assists with planning and execution of meetings, events, and studentactivities, including logistics, space scheduling, materials preparation, andfollow-up. Providesdirection and operational support to students/parent/staff as assigned.
Financial, Data, & Resource Management:Processes financial and student transactions such as purchase orders, expensereports, billing, deposits, student time entry, and budget keeping.
Monitorssupply inventory and budget activity. Runs reports, conducts basic studentqueries, and prepares information for analysis using Cognos, Banner, or anyrelated systems.
Technology, Systems & Compliance Support:Utilizes and maintains proficiency with university technology systems andstandard office software to support divisional operations. Including, but notlimited to, Banner, Campus Link, Maxient, Starfish, Microsoft Office, Zoom,Unimarket.
Departmentspecific tasks: Performs additional responsibilities unique to the assignedStudent Life department, ranging from supporting processes such as studentconduct case management, housing operations, event coordination, wellnessinitiatives, or career fairs, etc. to ensure the designated office'sspecialized programs and services run effectively.
Completes otherduties as assigned.
REQUIREMENTS:
Minimum qualifications:
High school diploma or equivalent
Experience working with Microsoft Suite, including Excel and Word.
Preferred qualifications:
Associate's degree from an accredited educational institution
Alternatively, the successful candidate may possess any equivalent combinationof experience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions. This includes, but is notlimited to, the following:
Administrative oroffice support and customer service experience.
Strongorganizational, communication and technology skills.
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
DuquesneUniversity was founded in 1878 by its sponsoring religious community, theCongregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.