Events Manager Jobs in Madison, WI (NOW HIRING)

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Job Category: Academic Staff
Employment Type: Regular
Job Profile: Event Manager
Job Summary:
The Department of Human Oncology Event Manager will provide strategic leadership, operational oversight, and hands-on execution of the Department's signature fundraising and community engagement events that support cancer research at the University of Wisconsin. This position serves as the primary manager of the Badger Challenge event portfolio, including the annual Badger Challenge walk, run, and ride event, the Badger Challenge Ball, the Badger Challenge Champions Dinner, golf outings, partnering events, and other fundraising initiatives designed to advance the mission of accelerating cancer research and improving patient outcomes.
The Event Manager will be responsible for all aspects of event planning, coordination, and execution, including project management, logistics, vendor relations, volunteer deployment, budgeting, contract and purchase order management, and event-day operations. The successful candidate will ensure exceptional experiences for donors, participants, sponsors, volunteers, cancer patients and families, and community partners while helping to grow the visibility, impact, and fundraising success of the Badger Challenge.
The ideal candidate will be a highly organized, energetic, innovative, and self-motivated professional with exceptional interpersonal and communication skills. They must be able to work effectively with diverse stakeholders, including cancer patients and survivors, families, volunteers, sponsors, vendors, faculty, staff, and university leadership. The successful candidate will thrive in a fast-paced, collaborative environment and demonstrate a strong commitment to the mission of supporting cancer research through philanthropy and community engagement. The candidate will work closely with the Director of Volunteers and the Director of Sponsorship and Community Engagement.
Event Management Primary Responsibilities:

• Lead the planning, coordination, and execution of the Badger Challenge event portfolio, including the annual Badger Challenge walk, run, and ride event, Badger Challenge Ball, Champions Dinner, golf outings, partner events, and other fundraising and stewardship activities. Ensure exceptional participant, donor, sponsor, volunteer, and community experiences while advancing fundraising goals.
• Manage all event logistics and operations, including venue selection and site inspections, event setup and teardown, course planning and support, aid station coordination, permitting and municipal approvals, transportation and parking logistics, safety planning, audiovisual needs, equipment rentals, signage, and vendor management.
• Serve as the primary administrator of event registration and fundraising platforms, including development and maintenance of registration websites, participant communications, fundraising tools, reporting, and data management. Partner with the UW Foundation and University stakeholders to ensure accurate donor, participant, and fundraising records.
• Oversee event merchandise and apparel programs, including design coordination, vendor relations, purchasing, inventory management, fulfillment, and distribution of participant, volunteer, sponsor, and donor materials.
• Serve as the primary point of contact for participant, donor, sponsor, volunteer, and community inquiries. Develop and implement customer service strategies and resolve issues in a timely, professional, and mission-focused manner.
• In collaboration with the Director of Volunteers, help recruit, coordinate, train, and manage more than 350 event volunteers annually. Develop volunteer leadership structures, including volunteer captains, and create training materials and communication plans to support successful event execution.
• Collaborate with development, marketing, and communications staff to support event promotion, sponsorship activation, participant recruitment, fundraising initiatives, stewardship activities, and social media engagement.
• Develop and manage annual event budgets, financial forecasts, and expense tracking systems. Oversee procurement processes, negotiate vendor contracts, process purchase orders and invoices, manage event-related donations, and ensure compliance with University financial policies and procedures.
• Build and maintain strong relationships with sponsors, vendors, community organizations, university departments, and external partners to support the growth, sustainability, and long-term success of the Badger Challenge fundraising program.
• Evaluate event performance through data collection, participant feedback, fundraising outcomes, and operational metrics, and implement continuous improvements to enhance event quality, efficiency, and impact.

Partial Remote Work:

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities:

• Establishes and sustains relationships with internal and external stakeholders

• Establishes and executes day-to-day operational functions and goals of events to align with existing strategy

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Identifies, proposes, and implements new or revised unit operational policies and procedures

• Monitors the budget and approves expenditures

Department:
School of Medicine and Public Health, Department of Human Oncology
The Department of Human Oncology (DHO) at the University of Wisconsin is dedicated to advancing the field of radiation oncology through excellence in education, research, and patient care. We are committed to training the next generation of leaders-including radiation oncologists, medical physicists, and radiation therapy professionals-while conducting innovative research that drives progress in cancer treatment. Our team is equally devoted to delivering high-quality, compassionate care to individuals affected by cancer.
Compensation:
The expected salary range for this position is $69,000 up to $92,300 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026
Required Qualifications:

• Proven experience (minimum 5+ years) in organizing endurance, fitness, or charity events, with a strong track record of managing logistics, timelines, and teams.
• Experience planning events of 500+ participants.

Preferred Qualifications:

• Ability to handle multiple tasks, manage complex event details, and coordinate with various stakeholders like participants, volunteers, vendors, sponsors and local municipalities.
• Excellent verbal and written communication skills to liaise with partners, sponsors, and participants, as well as to promote the event across various media platforms.
• Experience in managing event budgets, ensuring costs are controlled while maximizing impact and quality of the event.
• Understanding of safety standards for fitness events, including crowd control, medical preparedness, emergency action plans and road safety for cyclists.
• Familiarity with event management software, registration platforms, mapping platforms, volunteer platforms and social media tools to ensure smooth participant engagement and event coordination.
• Experience with permitting.

Education:
Bachelors Degree preferred; focus in marketing, public relations or general business preferred.
How to Apply:
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• Cover letter
• Resume
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is an ongoing position that will require continuous work eligibility.If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Kirsten Gragg, kgragg@wisc.edu, 608-263-3357
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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