Events Management Assistant Jobs in Oregon (NOW HIRING)

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:
The Director of Game Management/Event Operations will focus primarily on the game operations/event management for all home athletic events each year and events hosted by the Athletic Department which consists of over 230 events per year. In addition to event management this position will assist with facility/custodial management of all Athletic Department facilities, as well as other duties as assigned.  This position will need to be able to work with and support a diverse athletic department of over 500 student-athletes, coaches and staff. 

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Function as a team player within the internal operations group and share the vision for the future of the department as outlined by the athletics strategic plan
• Follow purchasing and spending guidelines as set by the University and athletic department

60%: Event Management

• Game/Event manager for home athletic events and events hosted by the Athletic Department is the primary responsibility of this position.
• Assists with preparation and set-up of facilities for home events. Clean-up of facilities at the conclusion of events. 
• Game management duties include hiring, scheduling, and supervision of staff for game management positions, event security and crowd control, management of ticket sales, and concessions, including student work study positions.
• Maintain knowledge of industry standards for game management and event security, as well as food safety regulations specific to concessions.
• In partnership with sports communication, develop, maintain and distribute Visiting Team Guide to opposing schools and officials coming to campus. 

30%: Facility Management

• Assist the Director of Athletic Facility Operations with maintenance and upkeep of athletic facilities as assigned by the athletic administration
• Facility maintenance and preparation become the primary position duty during summer months

10 %: Supervision

• Manage Paycom Process for Operations Student Workers – both Game and Facility Operations
• Primary supervisor/scheduler for game management work-study positions and formal internship program.
• Sports Leadership and Management interns training, supervision and academic experience oversight.
• Proactively support students from historically marginalized backgrounds.
• Serve as Stoller Center building supervisor during assigned hours. 

SECONDARY FUNCTIONS: 
Other duties within the athletic department will be assigned to this position by the Director of Athletics.
 

EDUCATION AND/OR EXPERIENCE:
A Bachelor's Degree is required.

2+ Years Experience in Athletics and/or Events Management

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

• Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
• Builds on basic learning and carries it from one situation to another.
• Ability to work with students and colleagues from diverse backgrounds.
• Demonstrates critical thinking skills in problem solving and decision-making.
• Asks questions and seeks assistance.
• Takes responsibility to eliminate the source of problems.
• Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
• Maintains proper appearance and personal conduct for the employee’s particular job.
• Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
• Demonstrates ability to work in a team environment.

WORKING CONDITIONS: 

• This position requires nights and weekends
• Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects
• Worker is subject to both environmental conditions - Activities occur inside and outside.
• Worker is responsible for crowd management, and this entails exposure to excessive noise, moving cars/parking lots.
• Work includes some general office environments with standard office equipment available.

PHYSICAL ACTIVITIES:

Climbing- Balancing- Stooping- Kneeling- Crouching- Crawling- Reaching- Standing- Walking- Pushing- Pulling- Lifting- Grasping- Talking- Hearing- Repetitive motion

PHYSICAL REQUIREMENTS :
__Sedentary work  __Light work  _x_Medium work  __Heavy work  __Very Heavy work   __Visual acuity

APPLICATION PROCESS

To apply, please upload your resume and cover letter along with your Paycom application.  Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.

At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.

Studies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.

We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.

COMPENSATION AND BENEFITS

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)

EQUAL OPPORTUNITY EMPLOYMENT

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.

NOTICE OF NONDISCRIMINATION POLICY

Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at provost@pacificu.edu.