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Events Logistics Coordinator Jobs (NOW HIRING)

IntelliPro Group Inc.

Logistics Coordinator

Sunnyvale, CA · On-site

$30 - $34/hr

Logistics Assistant/ Hardware Logistics & Inventory Coordinator Location: Sunnyvale, CA 94086 (with ... events. * Willingness to lift up to 50 lbs and use basic hand tools. Forklift/pallet jack ...

MSS, Inc.

Logistics Coordinator

Montgomeryville, PA · Hybrid

$20 - $22/hr

The Logistics Coordinator will confirm all services requested are properly carried out with respect ... Company sponsored events - see our company's career page for details (www.MSS1.com). About MSS: MSS ...

viaPhoton

Logistics Coordinator

Naperville, IL

$19 - $21/hr

As a Logistics Coordinator, you'll oversee shipping and receiving operations that keep our fiber ... Monthly team events * Shift differential for 2nd shift * Overtime eligibility * Click here to view ...

viaPhoton

Logistics Coordinator

Downers Grove, IL

$19 - $21/hr

As a Logistics Coordinator, you'll oversee shipping and receiving operations that keep our fiber ... Monthly team events * Shift differential for 2nd shift * Overtime eligibility * Click here to view ...

Gellert Global Group

Logistics Coordinator

Madison, NJ

$20 - $26.75/hr

The Logistics Coordinator plays a critical role in ensuring inventory accuracy, timely order ... events The Gellert Global Group of companies is an equal opportunity employer and considers ...

Gellert Global Group

Logistics Coordinator

Madison, NJ · On-site

$20 - $26.75/hr

The Logistics Coordinator plays a critical role in ensuring inventory accuracy, timely order ... events The Gellert Global Group of companies is an equal opportunity employer and considers ...

Gellert Global Group

Logistics Coordinator

Elizabeth, NJ · On-site

$19.75 - $26.25/hr

The Logistics Coordinator plays a critical role in ensuring inventory accuracy, timely order ... events The Gellert Global Group of companies is an equal opportunity employer and considers ...

Gellert Global Group

Logistics Coordinator

Elizabethport, NJ · On-site

$19.75 - $26.25/hr

The Logistics Coordinator plays a critical role in ensuring inventory accuracy, timely order ... events The Gellert Global Group of companies is an equal opportunity employer and considers ...

RTC Industries

Logistics Coordinator

Romeoville, IL

$20 - $26.50/hr

Experience: 2+ years of relevant customer-specific logistics coordination experience with TL/LTL ... Volunteer Time Off (VTO) plus company-sponsored volunteer events * Business casual dress code ...

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How much do events logistics coordinator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for events logistics coordinator in the United States is $22.55, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Events Logistics Coordinator vs Event Planner?

AspectEvents Logistics CoordinatorEvent Planner
Primary FocusManaging logistics, transportation, and setup for eventsConceptualizing, designing, and coordinating overall event plans
CredentialsOften requires logistics or hospitality certificationsOften requires event planning certifications or experience
Work EnvironmentOn-site during event setup and executionPre-event planning meetings and client consultations
Employer & Industry UsageEvent management companies, corporate events, conferencesEvent planning agencies, weddings, corporate events

While both roles are essential in event execution, the Events Logistics Coordinator primarily handles the logistical aspects, ensuring smooth operations during the event. The Event Planner focuses on the overall concept, design, and client coordination. Understanding these differences helps in choosing the right career path or job search focus.

What are some common challenges faced by an events logistics coordinator, and how can they be effectively managed?

Events Logistics Coordinators often juggle multiple deadlines, vendors, and last-minute changes, which can make effective time management and adaptability crucial. Challenges such as supply chain delays, venue constraints, or unforeseen weather issues can arise, requiring quick problem-solving and strong communication skills. Building solid relationships with reliable vendors and maintaining detailed contingency plans help ensure that events run smoothly. Regular team check-ins and thorough pre-event walkthroughs also play a key role in identifying and addressing potential issues early.

What does an events logistics coordinator do?

An Events Logistics Coordinator is responsible for planning, organizing, and managing all the logistical aspects of events, such as conferences, meetings, and exhibitions. Their duties typically include coordinating transportation, accommodations, equipment setup, vendor management, and ensuring that all event materials are delivered on time. They work closely with clients, venues, and suppliers to ensure the event runs smoothly and meets all requirements. Attention to detail, strong organizational skills, and the ability to solve problems quickly are key qualities for this role.

What are the key skills and qualifications needed to thrive as an events logistics coordinator, and why are they important?

To thrive as an Events Logistics Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality or a related field. Familiarity with event management software, budgeting tools, and systems for vendor and inventory management is typically required. Exceptional communication, problem-solving abilities, and adaptability are vital soft skills for coordinating teams and handling last-minute changes. These skills ensure seamless event execution, client satisfaction, and the ability to manage complex logistics under pressure.
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Cities with the most Events Logistics Coordinator job openings:

What states have the most Events Logistics Coordinator jobs?

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Events Logistics Coordinator jobs near you
Infographic showing various Events Logistics Coordinator job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $46,899 per year, or $22.5 per hour.

HES Logistics Coordinator

Heritage Exposition Services

Phoenix, AZ • On-site

$19.25 - $25.75/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 3 days ago

Job description

Job Overview & Purpose
The Logistics Specialist is responsible for quoting, booking, tracking, and resolving transportation needs for both regional and national events. This includes managing third-party carriers, ensuring timely pickup and delivery, supporting on-site logistics coordination, and collaborating closely with Account Teams, Inside Operations, and National Logistics to ensure seamless execution across all stages of an event's transportation cycle. The position plays a critical role in maintaining cost efficiency, service consistency, and real-time communication throughout the transportation lifecycle.
Reports to: HES Logistics Manager
Key Responsibilities & Duties
Primary Responsibilities
  • Solicit and quote domestic shipping services including air, LTL/FTL, van line, flatbed, and caravan.
  • Coordinate inbound and outbound shipments to meet show schedules, ensuring alignment with production and operations.
  • Provide routing through Heritage's preferred carrier network and confirm load details with vendors.
  • Prepare and distribute shipping documentation including Bills of Lading, shipper instructions, and required labels.
  • Track and trace shipments from pickup through delivery, maintaining accurate records and timely communication.
  • Maintain daily communication with account teams to align shipping status, schedule changes, and updates.
  • Ensure margin targets and budgeted logistics cost goals are met or exceeded.
  • Manage on-site logistics for assigned events as required, serving as a primary contact for transportation resolution.
  • Confirm customer shipping instructions prior to booking and update carrier partners accordingly.
  • Work with on-site Heritage personnel to obtain outbound show bills of lading and ensure proper documentation for all shipments.
  • Check warehouse manifests to verify inbound and outbound HES Logistics shipments.

Additional Responsibilities
  • Process final invoicing and submit documentation for A/R review and follow-up.
  • Reconcile overages, shortages, and damages (OS&D); coordinate claims processes as needed.
  • Assist in updating carrier performance records and recommend improvements to routing or partnerships.
  • Accurately enter shipment and tracking data into internal systems (e.g., Google Sheets, Boomer).
  • Support outbound logistics on-site at events approximately 2-5 days per month as scheduled.
  • Maintain familiarity with current DOT requirements and escalation procedures.
  • Support cross-branch logistics needs and inter-branch transfers, communicating regularly with national logistics leadership.
  • Contribute to process improvements by suggesting updates to logistics-related SOPs.
  • Treat all internal and external partners with courtesy and professionalism, aligned with Heritage's H-Hour service commitment.

Work Environment & Physical Demands
This position is full-time and in-person, requiring on-site and branch support, as well as travel for event-based logistics coordination. Work outside normal business hours (evenings/weekends) may be required based on event schedules.
Frequent sitting, standing, walking, typing, and use of phone and computer systems. Occasional bending, reaching, twisting, carrying, pushing, pulling, and lifting of up to 25 lbs.
Heritage Exposition Services is a DRUG-FREE WORKPLACE and requires pre-employment drug and background screenings.
Requirements
Required Skills & Qualifications
Required:
  • 1+ year experience in transportation logistics or customer-facing freight operations.
  • Proficiency in Microsoft Office (Outlook, Excel, Word) and web-based freight platforms.
  • Strong written and verbal communication skills.
  • Experience managing deadlines in a high-pressure, service-oriented environment.
  • Strong organizational skills and attention to detail.

Preferred:
  • Experience with LTL/FTL rating and booking tools.
  • Trade show, event, or production logistics experience.
  • Familiarity with Boomer Software or CRM systems.
  • College degree in Logistics, Business, or related field (or equivalent work experience).

At Heritage Exposition Services, we require all team members to uphold our H-Hour Service commitment, ensuring that every client receives the highest quality experience-no exceptions. Our team is dedicated to excellence, responsiveness, and professionalism in every interaction, maintaining the standards that set us apart in the industry.
Benefits
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401(k)) with employer match when applicable
  • Employee Stock Ownership Plan (ESOP) - eligible employees participate in the company's long-term growth and success
  • Paid Time Off (Vacation, Sick & Paid Holidays)
  • Training & Professional Development
  • Career growth opportunities within a nationwide, employee-owned organization

Heritage Exposition Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other protected status under applicable laws. All employment decisions are based on qualifications, merit, and business needs.

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