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Events Assistant Jobs in Silver Spring, MD (NOW HIRING)

Vinson Hall

Special Event Assistant- Full Time

Mclean, VA · On-site

$16.25 - $20/hr

Find your purpose, passion and possibilities at Vinson Hall, a premier retirement community with an outstanding reputation. Set on 23 peaceful acres in McLean, our unique community brings remarkable ...

CPAC Foundation

Event Coordinator

Alexandria, VA

Record and distribute meeting notes and action items during weekly planning meetings, and maintain the folders with updates for the different events. Assist with managing hotel room blocks for staff ...

The Park at 14th

Event Coordinator

Washington, DC · On-site

$70K - $140K/yr

Provide excellent customer service to clients and attendees before, during, and after events. * Assist in fundraising efforts by identifying potential sponsors and managing donor relations. * Conduct ...

The Park at 14th

Event Coordinator

Washington, DC · On-site

$70K - $140K/yr

Provide excellent customer service to clients and attendees before, during, and after events. * Assist in fundraising efforts by identifying potential sponsors and managing donor relations. * Conduct ...

The Park at 14th

Event Coordinator

Washington, DC · On-site

$70K - $140K/yr

Provide excellent customer service to clients and attendees before, during, and after events. * Assist in fundraising efforts by identifying potential sponsors and managing donor relations. * Conduct ...

Events DC

Senior Sales Manager

Washington, DC · On-site

... events Assist the Senior Director of Sales and Vice President of Sales with special projects as required Carry out managerial responsibilities in accordance with Events DC policies and applicable ...

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Events Assistant information

See Silver Spring, MD salary details

$11

$21

$30

How much do events assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for events assistant in Silver Spring, MD is $21.29, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.38 per hour, depending on experience, location, and employer.

What are the most common challenges Events Assistants face during large-scale events, and how can they effectively manage them?

Events Assistants often encounter challenges such as last-minute changes, tight timelines, and coordinating multiple vendors simultaneously. To manage these effectively, it's important to stay organized with detailed checklists, maintain clear communication with team members, and remain adaptable to shifting priorities. Building strong relationships with vendors and anticipating potential issues can also help ensure smooth event execution. Proactive problem-solving and a calm demeanor are key attributes that help Events Assistants thrive in these dynamic environments.

What Is an Events Assistant Job?

An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. Depending on the event, you may also work under the supervision of a head planner to schedule appearances by speakers or performers. An events assistant is an entry-level position in the party or event planning industry.

Is being an Events Assistant a stressful job?

Being an Events Assistant can be stressful due to tight deadlines, managing multiple tasks, and coordinating with vendors and clients. The role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations, especially during large or complex events.

What is the role of an event assistant?

An event assistant supports the planning and execution of events by coordinating logistics, managing schedules, setting up venues, and assisting with registration and attendee needs. They often work under supervision and may use tools like event management software to ensure smooth operations.

How much do event assistants make in the US?

Event assistants in the US typically earn between $12 and $20 per hour, with an average annual salary around $25,000 to $40,000. Pay can vary based on experience, location, and the complexity of events they support.

What does an Events Assistant do?

An Events Assistant supports the planning, organization, and execution of events such as conferences, weddings, corporate meetings, and more. Their duties often include coordinating logistics, communicating with vendors and attendees, managing event materials, and handling administrative tasks. They work closely with event managers and other team members to ensure that events run smoothly and meet client expectations. Additionally, Events Assistants may help with setup, registration, and troubleshooting issues during the event.

What is the difference between Events Assistant vs Event Coordinator?

AspectEvents AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event planningTypically requires experience in event planning; certifications like CMP can be advantageous
Work EnvironmentAssists in event setup, registration, and support tasks; often in office or event venuesOversees entire event planning process; works closely with clients and vendors
Employer & Industry UsageCommon in hospitality, non-profits, corporate eventsUsed across industries for larger or more complex events

While both roles support event execution, the Events Assistant primarily handles logistical support and on-the-ground tasks, whereas the Event Coordinator manages planning, coordination, and client communication. The Events Assistant role is ideal for entry-level individuals seeking to gain experience, while the Event Coordinator position involves more responsibility and planning expertise.

What are the key skills and qualifications needed to thrive as an Events Assistant, and why are they important?

To thrive as an Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or administrative experience. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving abilities help you adapt to changing circumstances and ensure smooth event execution. These skills are crucial for managing logistics, meeting client expectations, and delivering successful, well-coordinated events.

What qualifications do event assistants need?

Event assistants typically need a high school diploma or equivalent and strong organizational, communication, and customer service skills. Some roles may require experience with event planning, familiarity with event management software, or the ability to work flexible hours, including evenings and weekends.
More about Events Assistant jobs
What are the most commonly searched types of Events jobs in Silver Spring, MD? The most popular types of Events jobs in Silver Spring, MD are:
What are popular job titles related to Events Assistant jobs in Silver Spring, MD? For Events Assistant jobs in Silver Spring, MD, the most frequently searched job titles are:
What job categories do people searching Events Assistant jobs in Silver Spring, MD look for? The top searched job categories for Events Assistant jobs in Silver Spring, MD are:
What cities near Silver Spring, MD are hiring for Events Assistant jobs? Cities near Silver Spring, MD with the most Events Assistant job openings:
Events Assistant jobs near you
Events and Meetings Associate

Events and Meetings Associate

Aspen Institute

Washington, DC

$62K - $70K/yr

Other

Posted 18 days ago

Job description

ABOUT US
The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve societys greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.

FINANCIAL SECURITY PROGRAM

The Aspen Institute Financial Security Programs (Aspen FSP) mission is to illuminate and solve the most critical financial challenges facing American households and to make financial security for all a top national priority. We aim for nothing less than a more inclusive economy with reduced wealth inequality and shared prosperity. We believe that transformational change requires innovation, trust, leadership, and entrepreneurial thinking. Aspen FSP galvanizes a diverse set of leaders across the public, private, and nonprofit sectors to solve the most critical financial challenges. We do this through deep, deliberate private and public dialogues and by elevating evidence-based research and solutions that will strengthen the financial health and security of financially vulnerable Americans.

ABOUT THIS ROLE

Reporting to the Event and Operations Manager, the Events and Meetings Associate coordinates and executes a portfolio of in-person, digital, and hybrid meetings and events for Aspen FSP. The Events and Meetings Associate manages multiple simultaneous workstreams, ensuring a stellar quality of experience with the brand while engaging with key internal and external stakeholders to promote engagement with Aspen FSP and help initiatives achieve their goals. The salary range for this position is $62,000 - $70,000. The role is based at Aspens Washington D.C. headquarters, with an in-office expectation of a minimum of 2x a week to collaborate with colleagues.

WHAT YOU WILL DO

Logistics and Event Execution

  • Execute logistical responsibilities of digital, in-person, and hybrid events, including site selection and management of vendor contracts (AV, catering, room rental, subscriptions).

  • Scout, source, and manage hotel or conference services (BEO selection and review, room blocks).

  • Lead pre-event planning including runs-of-show, tech checks, and speaker management and preparation.

  • Own on-site or on-platform event operations, including setup, registration, troubleshooting, and breakdown. Serve as the onsite point of contact during live events.

  • Coordinate attendee logistics such as registration, travel, accommodations, and accessibility accommodations.

Strategic Alignment and Goal-Setting

  • Partner with program leads to understand and refine the purpose, objectives, outcomes, and target audiences for each meeting or event; help advance progress toward the events strategic goal.

  • Advise on and contribute to the impact goals for events and meeting management, and collect and maintain updated metrics to ensure quality, consistency, and attendee experience across Aspen FSP.

  • Translate program priorities into event formats and agenda, recommending the appropriate event modality and scale based on objectives, audience, and resources.

Project Management and Planning

  • Generate comprehensive meeting or event workplans, complete with major milestones, roles and responsibilities, and internal meeting agendas to ensure that goals and deadlines are met.

  • Project-manage the workplans from kick-off to completion, proactively tracking dependencies and resolving issues to keep events on schedule, while coordinating across internal teams and external partners to ensure all contributors understand their deliverables and timelines.

  • Anticipate risks and develop contingency plans to keep events on track when circumstances change.

  • Lead internal planning meetings and status check-ins, keeping stakeholders informed of progress, decisions, and open items.

Content and Materials Production

  • Guide the lifecycle of event materials and agendas; maintain quality control and manage the production pipeline with marketing, design, and digital publishing teams.

  • Develop and proofread event collateral, including invitations, programs, signage, presentations, and attendee communications.

  • Ensure brand consistency and accuracy across all event-facing materials.

Budget and Financial Management

  • Build, monitor, and track individual event budgets; manage vendor RFPs, contract proposals, and day-to-day costs.

  • Performing full post-event hard cost reconciliations and analysis to inform future event projections and resource planning.

  • Ensure accurate, on-time payments to all external stakeholders.

Additional

  • Maintain a high standard of event execution, stay up to date on industry trends and innovations, and work to consistently improve the overall quality and accessibility of Aspen FSP events.

  • Assist in planning internal Aspen FSP staff meetings, such as team retreats, annual gatherings, and management team meetings.

  • Handle other duties as they emerge.

  • Occasional evening and weekend events (5%) and some work travel (up to 10%) is required.

WHAT YOU WILL NEED TO THRIVE

  • 1 - 3 years of relevant meeting and event management experience and bachelors's degree required.

  • Demonstrated ability to drive overlapping workstreams forward while understanding changing priorities and meeting deadlines in a multi-stakeholder, collaborative environment.

  • Strong organizational skills, high degree of attention to detail, and excellent interpersonal communication.

  • Strong proactive problem-solving skills; proven ability to anticipate or identify roadblocks to deadlines and independently propose and negotiate timely solutions.

  • Exemplary customer service skills when interacting with event attendees or other external parties.

  • Fluency with event registration software, websites (Wordpress), digital meeting software (Zoom), and CRM software.

  • Proficiency with core Google Workplace applications (Documents, Sheets, Slides) and Microsoft Office applications (Word, Excel, PowerPoint).

  • Knowledge of and passion for the mission of the Aspen Institute Financial Security Program.

ADDITIONAL INFORMATION

While not a minimum or mandatory qualification, we strongly encourage candidates from historically underrepresented demographics, and those with first-hand experience of financial insecurity to apply for this role.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or hav questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.

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