Events Assistant Jobs in Phoenix, AZ (NOW HIRING)

PrePass® is North America's most trusted weigh station bypass and toll management platform. We’re transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It’s what we do best, and we do it to meet the demands of the road every day.

That’s why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.

PrePass is seeking a highly organized, proactive, and detail-oriented Marketing Coordinator - Events to join our Marketing team. Reporting to the Marketing Events Manager, this role plays a central role in planning, coordinating, and executing trade shows, conferences, sponsorships, customer events, and internal company events that strengthen the PrePass brand and customer experience.

The Marketing Coordinator - Events will own many of the day-to-day logistics that keep our events running smoothly, including event planning support, sponsorship deliverables, inventory management, shipping, attendee registrations, and on-site event coordination. In addition to event responsibilities, this role will support marketing initiatives through content coordination, branded materials, and internal communications.

This position is ideal for someone who enjoys organizing projects, solving logistical challenges, and working collaboratively to deliver exceptional experiences. Success in this role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Event Planning & Coordination

• Support the planning, coordination, and execution of trade shows, conferences, sponsorships, customer events, and internal company events.
• Partner with the Marketing Events Manager to execute successful events from planning through post-event wrap-up.
• Coordinate event logistics, timelines, registrations, shipping schedules, and vendor communications.
• Manage sponsorship deliverables, including gathering required information, coordinating internal approvals, and ensuring deadlines are met.
• Coordinate attendee registrations and internal logistics for employees attending conferences and events.
• Assist with on-site event setup, execution, and teardown as needed.
• Track event timelines, checklists, and deliverables to ensure projects remain on schedule.
• Coordinate with internal teams, vendors, venues, and external partners to support successful event execution.

Event Logistics & Inventory

• Own the organization, maintenance, and inventory of the event storage room.
• Prepare, pack, ship, receive, unpack, and organize trade show displays, promotional items, marketing collateral, and event materials.
• Maintain inventory of branded merchandise, event supplies, booth assets, and marketing materials.
• Monitor inventory levels and coordinate reorders as needed.
• Ensure all event materials remain organized, maintained, and event-ready.

Marketing Support

• Assist with event promotions, social media content, and digital marketing initiatives.
• Support the execution of marketing campaigns and internal communications.
• Ensure brand consistency across all marketing materials, presentations, signage, and event collateral.
• Write, review, and edit marketing, proposal, and event-related content for clarity and consistency.
• Maintain marketing collateral, presentations, photography, and other creative assets.
• Support internal initiatives that promote employee engagement and company culture.
• Recommend improvements to marketing and event workflows to increase efficiency.
• Assist with special projects and other marketing initiatives as assigned.

Requirements

Required

• Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field, or equivalent experience.
• 1-3 years of experience in marketing, event coordination, communications, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).

Preferred

• Experience coordinating trade shows, conferences, corporate events, or sponsorships.
• Experience in B2B marketing or event coordination.
• Experience with Asana or other project management software.
• Experience with Content Management Systems.
• Familiarity with social media and digital marketing platforms.
• Experience in transportation or other B2B industries is a plus.

• Excellent self-starter and self-manager.
• Strong ability to thrive in ambiguity.
• Insatiable hunger to learn and grow professionally.
• Strong ambition to contribute and make an impact.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple projects simultaneously.
• Strong interpersonal and collaboration skills.
• Positive attitude and adaptability in a fast-paced environment.
• Dependable, resourceful, and solution-oriented.

• Up to 25% travel is required to support trade shows, conferences, customer events, and company meetings.

• Hybrid position requiring a minimum of three days per week in our downtown Phoenix office.
• Additional in-office time may be required before and after major events to support event preparation and logistics.

• Ability to frequently lift, carry, push, and move event materials and equipment weighing up to 50 pounds.
• Ability to pack, unpack, load, and organize event materials, displays, and promotional items.
• Ability to stand, walk, bend, and perform event setup and teardown activities for extended periods.
• Ability to travel and occasionally work evenings or weekends based on event schedules.

Benefits

• Robust benefit package that includes medical, dental, and vision that start on date of hire.
• Paid Time Off, to include vacation, sick, holidays, and floating holidays.
• Paid parental leave.
• 401(k) plan with employer match.
• Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
• Tuition Reimbursement Program.
• Voluntary benefits, to include, but not limited to Legal and Pet Discounts.
• Employee Assistance Program (available at no cost to you).
• Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.
• Community Give-Back initiatives.
• Culture that focuses on employee development initiatives.
• Company-wide bonus and commission plans.

Join Us

At PrePass, our mission drives us.

We invest in relationships. We challenge ourselves to innovate and improve. We win together. Simply put, we live our Core Values.

Ready to help move the transportation industry forward? Join us and let’s drive progress—together.