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Events Administrative Assistant Jobs in Springfield, VA

CVW Event Productions

Be Seen First

Administrative Assistant

Chantilly, VA · On-site

$45K/yr

CVW Event Productions is seeking a highly organized and detail-oriented Administrative Assistant to support our Vice President of Visual Design. This role is responsible for managing daily ...

HFX

Administrative Assistant

Washington, DC · On-site

$20.50 - $27.50/hr

... and event management. Both entry-level and mid-level professionals are welcome to apply. The ideal start date for this position is August 2026. The Administrative Assistant position enables the ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$60K/yr

Administrative Assistant (Onsite - Washington, DC) We are looking for a highly organized, detail ... Coordinate meetings, events, and employee activities, ensuring all logistics are handled smoothly.

George Mason University

Administrative Assistant

Fairfax, VA · On-site

$18.50 - $25/hr

Administrative Assistant * 10003929 * Fairfax, VA * Part-Time / Hourly Wage * Opening on: Apr 1 ... events; * Prioritizes and resolves scheduling conflicts with professionalism and discretion; and

VTG

Administrative Assistant

Chantilly, VA · On-site

$85K - $110K/yr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Participate in meetings and events: may serve as recorder and may present position related ...

FBR & Co.

Administrative Assistant

Arlington, VA

$20.50 - $27.75/hr

Administrative Assistant Company Overview - B. Riley FBR B. Riley FBR, Inc. is a leading investment ... Coordinate meetings, conference calls, and other executive events • Coordinate travel ...

VTG

Administrative Assistant

Chantilly, VA

$85K - $110K/yr

The nature of Administrative Assistant work varies from transactional in nature and requires ... Participate in meetings and events: may serve as recorder and may present position related ...

Quantech Services, Inc.

Administrative Assistant

Chantilly, VA · On-site

$18.50 - $24.75/hr

Job Title Administrative Assistant Functional Title Administrative Assistant Contract position ... Event & Program Support: Supports the planning, scheduling, organizing, and execution of meetings ...

Striden

Administrative Assistant

Reston, VA · Hybrid

$32 - $35/hr

Support meetings, offsite events, and organizational initiatives * Assist with special projects and additional administrative responsibilities as needed Qualifications * Previous administrative or ...

ROCS

Administrative Assistant

Fairfax, VA

$22 - $25/hr

Schedule client appointments, Zoom meetings, and office events. * Maintain client records and office filing systems. * Assist advisors with reports, paperwork, and administrative support.

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All JobsEvents Administrative JobsEvents Administrative Assistant JobsEvents Administrative Assistant Jobs in Springfield, VA

Events Administrative Assistant information

See Springfield, VA salary details

$12

$22

$32

How much do events administrative assistant jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for events administrative assistant in Springfield, VA is $22.89, according to ZipRecruiter salary data. Most workers in this role earn between $19.57 and $26.35 per hour, depending on experience, location, and employer.

What are Events Administrative Assistants?

Events Administrative Assistants are professionals who provide organizational and clerical support to event planning teams. Their responsibilities typically include managing schedules, coordinating logistics, handling correspondence, preparing event materials, and assisting with on-site event execution. They play a crucial role in ensuring events run smoothly by managing details behind the scenes and supporting event planners with various administrative tasks.

What are the key skills and qualifications needed to thrive as an Events Administrative Assistant, and why are they important?

To thrive as an Events Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a relevant diploma or experience. Familiarity with event management software, standard office suites (like Microsoft Office), and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate logistics and work effectively with vendors, clients, and team members. These skills ensure seamless event planning and execution, contributing to successful events and satisfied stakeholders.

What are some common challenges faced by Events Administrative Assistants during the planning and execution of events?

Events Administrative Assistants often encounter challenges such as managing tight deadlines, coordinating multiple vendors, and ensuring effective communication among team members. Balancing last-minute changes and unexpected issues, like scheduling conflicts or logistical hiccups, is also common. Staying organized and maintaining attention to detail are essential, as even small oversights can impact the success of an event. Building strong relationships with colleagues and vendors helps to address these challenges efficiently.

What is the difference between Events Administrative Assistant vs Event Coordinator?

AspectEvents Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic schedulingProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, client-facing
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate clients

The main difference is that an Events Administrative Assistant focuses on supporting the event team with administrative tasks, while an Event Coordinator manages the entire event planning process. The Administrative Assistant handles scheduling, correspondence, and documentation, whereas the Coordinator oversees logistics, vendor relations, and on-site management.

How much should an admin assistant make per hour?

An Events Administrative Assistant typically earns between $15 and $25 per hour, depending on experience, location, and the complexity of event coordination. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation also varies based on the employer and whether the role is part-time or full-time.

What does an events assistant do?

An events assistant supports the planning and execution of events by coordinating logistics, managing schedules, and assisting with setup and breakdown. They often handle tasks such as communicating with vendors, maintaining event materials, and ensuring smooth operations, typically using organizational tools like spreadsheets or event management software.

What is the highest paying administrative assistant job?

Senior executive or administrative assistants, especially those supporting high-level executives or working in specialized industries like finance or law, tend to have the highest salaries among administrative assistant roles. Advanced skills, certifications, and experience can lead to higher pay, with some earning over $70,000 annually.

Is being an EA a stressful job?

Being an Events Administrative Assistant can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. The role often requires strong organizational skills, attention to detail, and the ability to handle high-pressure situations, especially during event planning and execution.
What are popular job titles related to Events Administrative Assistant jobs in Springfield, VA? For Events Administrative Assistant jobs in Springfield, VA, the most frequently searched job titles are:
What job categories do people searching Events Administrative Assistant jobs in Springfield, VA look for? The top searched job categories for Events Administrative Assistant jobs in Springfield, VA are:
What cities near Springfield, VA are hiring for Events Administrative Assistant jobs? Cities near Springfield, VA with the most Events Administrative Assistant job openings:
Events Administrative Assistant jobs near you
Administrative Assistant

Administrative Assistant

CVW Event Productions

Chantilly, VA • On-site

$45K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

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Job description

CVW Event Productions is seeking a highly organized and detail-oriented Administrative Assistant to support our Vice President of Visual Design. This role is responsible for managing daily administrative functions, coordinating schedules and communications, and helping ensure priorities, projects, and deadlines remain organized and on track.

The Administrative Assistant will support both the operational and business development activities of the Vice President of Visual Design. This role serves as a central point of coordination for scheduling, communications, project administration, client correspondence, and workflow management, helping ensure priorities remain organized and initiatives move forward efficiently.

The ideal candidate is a strong communicator with experience in office administration, calendar management, and task coordination. They are comfortable working with technology, automations, and business systems to improve efficiency and streamline workflows. Success in this role requires exceptional organizational skills, discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment.

This is a full-time position working Monday through Friday, 9:00 AM – 5:00 PM. Occasional overtime may be required based on business needs.

Key Responsibilities

Executive & Administrative Support

  • Manage and maintain the Vice President's calendar, scheduling meetings, appointments, and travel as needed.
  • Monitor and organize email communications, prioritizing messages and assisting with correspondence.
  • Prepare daily email and schedule recaps to ensure priorities and action items are clearly identified.
  • Create, maintain, and track task lists, reminders, and project follow-ups.
  • Coordinate internal and external meetings, including agendas, notes, and action items when requested.
  • Serve as a key point of communication between the Vice President and internal team members.

Organization & Workflow Management

  • Maintain organized systems for documents, files, project information, and department resources.
  • Utilize software tools, automations, and workflow systems to improve communication and operational efficiency.
  • Assist in tracking deadlines, deliverables, and ongoing departmental initiatives.
  • Support process documentation and administrative workflow improvements.
  • Identify opportunities to improve efficiency through technology and automation.

Business Development & Client Support

  • Assist the Vice President of Visual Design with business development initiatives and client outreach efforts.
  • Draft, coordinate, and manage correspondence with prospective and existing clients on behalf of the Vice President.
  • Track client communications, follow-up items, and business development activities to ensure timely responses and engagement.
  • Schedule client meetings, site visits, discovery calls, and networking opportunities.
  • Prepare meeting materials, presentations, proposals, and supporting documentation for client-facing engagements.
  • Maintain organized records of client interactions, proposals, and related business development documents.
  • Support the coordination of industry events, conferences, and relationship-building activities.

Event & Project Support

  • Coordinate administrative logistics related to event travel and onsite operations.
  • Organize and distribute project documentation and event-related materials.
  • Collaborate with the Operational team on communications regarding schedules, logistics, and operational updates.
  • Arrange meals, reservations, and other administrative needs for onsite event teams when required.
  • Assist with travel planning and related administrative coordination.
  • Support the Vice President in preparing for site visits, client meetings, and event-related responsibilities.

Financial & Reporting Support

  • Track and reconcile business expenses.
  • Organize receipts, expense reports, and supporting documentation.
  • Maintain administrative records and reporting as needed.
  • Assist with budget tracking and administrative reporting functions.

Qualifications

Required

  • 2+ years of administrative, office coordination, executive support, or project coordination experience.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • High level of attention to detail and accuracy.
  • Proficiency with Google Workspace applications (Calendar, Docs, Sheets, Slides)
  • Ability to handle confidential information professionally.
  • Ability to manage multiple priorities with minimal supervision.
  • Strong comfort with technology and digital business tools.

Preferred

  • Experience supporting managers, department leaders, or executives.
  • Experience with project management software, CRM systems, scheduling platforms, or workflow tools.
  • Familiarity with business automation tools and process improvement initiatives.
  • Experience in event production or planning
  • Experience supporting business development or client-facing teams.


Key Attributes

  • Highly organized and proactive.
  • Technically savvy and eager to learn new systems.
  • Strong problem-solving and critical-thinking abilities.
  • Professional, dependable, and trustworthy.
  • Adaptable in a fast-paced environment.
  • Service-oriented with a collaborative mindset.
  • Able to anticipate needs and take initiative without constant direction.

Physical & Work Requirements

  • Primarily office-based work environment, will also be working on event sites so comfortable with transportation into DC and the surrounding areas.
  • Ability to sit, stand, and work at a computer for extended periods.
  • Adaptable to work on event sites with unpredictable environment.
  • Occasional overtime may be required based on event schedules, travel requirements, and business demands.

Company Description

Founded in the summer of 1981, CVW Event Productions, formerly Creative Video of Washington, is a full service live event audio-visual production company based in Chantilly, VA. Producing live events large and small for 40 years, CVW is one of the most well respected A/V production companies in the region. CVW is a preferred vendor in DC's most sought after venues and hotels. CVW is focused on delivering inspiring events through innovative technology and attention to detail.
CVW Event Productions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status or any other protected status.