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Event Set Up Staff Jobs (NOW HIRING)

STI

EVENT SET UP CREW

Indianapolis, IN · On-site

... set up for rooms and Statehouse activities. • Assessing conference rooms and Statehouse event ... This position also serves as a group leader and facilitates training efforts for new staff members.

Embassy Suites Buffalo

Banquet Set Up Staff

Buffalo, NY · On-site

$16 - $18/hr

JOB SUMMARY The Banquet Set-up Staff plays a vital role in creating exceptional guest experiences ... Review banquet event orders and prepare event spaces with the required tables, chairs, linens ...

OCI Hospitality

Event Set Up Member

Cedar Rapids, IA · On-site

$15/hr

... event services * Assists in monitoring and?upholding policies and procedures for safety of guests and team members?? * Assists in ordering, receiving, storing and inventory of all set up related ...

EVENT SOURCE SOLUTIONS

Event Set Up Lead

Orlando, FL · On-site

Event Set-Up Lead Position Overview: We are seeking an experienced and dependable Event Set-Up Lead to oversee our set-up crew. This role involves coordinating event setups and ensuring all ...

EVENT SOURCE SOLUTIONS

Event Set Up Lead

Orlando, FL · On-site

$25 - $25.01/hr

Event Set-Up Lead Position Overview: We are seeking an experienced and dependable Event Set-Up Lead to oversee our set-up crew. This role involves coordinating event setups and ensuring all ...

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Event Set Up Staff information

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How much do event set up staff jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for event set up staff in the United States is $17.72, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $19.95 per hour, depending on experience, location, and employer.

What is an event set up staff?

Event Set Up Staff are professionals responsible for preparing venues for events such as conferences, weddings, concerts, and exhibitions. Their duties typically include arranging tables and chairs, setting up audiovisual equipment, decorating spaces, and ensuring all materials and supplies are in place before the event begins. They may also assist with dismantling equipment and cleaning up after events. Attention to detail, ability to follow instructions, and good teamwork skills are essential for this role.

What are the key skills and qualifications needed to thrive as an event set up staff?

To thrive as Event Set Up Staff, you need physical stamina, attention to detail, and the ability to follow setup instructions, with a high school diploma often sufficient. Familiarity with hand tools, audio/visual equipment, and event management software is commonly required. Strong teamwork, time management, and problem-solving skills help ensure efficient event preparation and quick adaptation to changes. These skills are crucial for delivering seamless event experiences, meeting client expectations, and maintaining safety standards.

What are the typical physical and teamwork demands for event set up staff, and how can I best prepare for them?

Event Set Up Staff roles often involve lifting, carrying, and assembling equipment such as tables, chairs, stages, and audiovisual gear. You'll frequently work as part of a team to ensure efficient and safe setup and teardown, which requires clear communication and cooperation. To prepare, focus on maintaining good physical fitness and familiarize yourself with safe lifting techniques. Being proactive, adaptable, and willing to assist colleagues is key to succeeding in fast-paced event environments.

What is the difference between Event Set Up Staff vs Event Technician?

AspectEvent Set Up StaffEvent Technician
CredentialsHigh school diploma or equivalent; some roles may require technical certificationsTechnical certifications or experience in audio-visual equipment often preferred
Work EnvironmentPhysical, on-site setup at event venuesOn-site setup with technical equipment, often involving troubleshooting
Employer & Industry UsageEvent planning companies, venues, catering servicesAV companies, event production firms, concert venues
Common Search & ComparisonYesYes

Event Set Up Staff primarily handle the physical setup of event spaces, such as arranging furniture and decorations. In contrast, Event Technicians focus on technical equipment like sound, lighting, and AV systems. While both roles require on-site work and some technical knowledge, Event Technicians typically need specialized certifications and technical skills, making their roles more technical in nature.

What cities are hiring for Event Set Up Staff jobs?

Cities with the most Event Set Up Staff job openings:

What states have the most Event Set Up Staff jobs?

States with the most job openings for Event Set Up Staff jobs include:

What are popular job titles related to Event Set Up Staff jobs?

For Event Set Up Staff jobs, the most frequently searched job titles are:

Event Set Up Staff jobs near you
Infographic showing various Event Set Up Staff job openings in the United States as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $36,859 per year, or $17.7 per hour.

EVENT SET UP CREW

Indianapolis, IN • On-site

STI
See more jobs at STIexternal

Full-time

Re-posted 4 days ago

Job description

Description:
The equipment crew member is responsible for performing tasks as scheduled or directed to assure that the 33 conference rooms and the Statehouse have the required furniture and equipment arranged and set up as requested.
Essential Duties/Responsibilities:
• Knowledge and leading the set-up of specialized sound, audio, visual, live streaming equipment, including sound mixers, monitors, DVD players, mult box and podium equipment.
• Troubleshooting issues with sound and audio equipment provided by the State, along with the customers required equipment and make necessary repairs for full functionality;
Ability to use creative thinking when issues arise and ability to quickly react and solve problems with limited resources.
• Review worksheets, organize a timeline and plan the set up for rooms and Statehouse activities.
• Assessing conference rooms and Statehouse event locations for needed equipment,gathering the necessary equipment and preparation of the space;
Ensure doors are unlocked, lights are on, and blinds are open at full length;
• Transport all unnecessary equipment and furniture to the storeroom;
• Set up all essential equipment and furniture as requested;
• Ensure conference room or meeting area is presentable by cleaning, vacuuming, dusting,and removing trash as necessary;
• Statehouse events must be handled efficiently and with an awareness of your location;
• Ensure all Statehouse event space is presentable by removing customer's trash and clean-upof catering debris;
• Reset Statehouse event space as required within the required timeframe, especially duringLegislative Session;
• Work is carried out with specific written and verbal instructions and followsstandardized/established practices in performing duties;
• Assume role of leading other staff in the absence of supervision;
• Clean carpets as scheduled / as needed using a commercial grade floor scrubber
Job Requirements:
• Practical knowledge of all audio, video and sound equipment, along with commercial grade cleaning equipment used for Statehouse & Conference Center events and upkeep;
• Ability to complete manual tasks which involve constant standing, walking, lifting, bending, twisting, and stooping;
• Must be able to follow specific instructions, orally and in writing, and work independently with minimal supervision;
• Must possess outstanding customer service skills as the incumbent may receive requests from visitors of the conference center and statehouse;
• Knowledge of the equipment and furniture used in the conference center and Statehouse for the purpose of setting up, breaking down and changing over for events;
• The ability to understand and interpret the reservation forms used for the Conference Center and the Statehouse events and the language used when describing how a room/area is to be set up for an event/meeting;
• Must be able to trouble shoot equipment failures at a moment's notice;
• Assist Supervisor in maintaining inventory of supplies, performing a physical count and tracking of items on a daily basis;
• Understanding of sound equipment, mixers, microphone, speakers and cabling, with the proficiency to set up monitors and tie into sound systems;
• Effectively communicate and collaborate with co-workers, other state agencies, and the public as required for set up and equipment needs;
• Must be able to work weekends, with minimal notice, schedule is event based;
• Sole point of contact during weekend events.
Supervisory Responsibilities/Direct Reports:
This positon does not directly supervise State employees but is responsible for supervising and assisting Project Search interns on assigned projects. This position also serves as a group leader and facilitates training efforts for new staff members.
Difficulty of Work:
Duties will be varied and complex at times related to the setup of the events. Duties can be repetitive at times. Must be able to prioritize and organize the schedule and equipment for each day. Tasks and deadlines can be changed multiple times with limited warning which requires constant flexibility and the ability to quickly adapt to changes.
Physical Effort:
Effort involves constant lifting and walking throughout the Statehouse and conference center. Constant lifting of furniture and equipment that is moderate in weight. Continual pushing and pulling of furniture and equipment on flatbed carts. All work is performed in a non-sitting position and manual dexterity is at a moderate level.
Working Conditions:
Working environment is indoors with minimal hazardous exposure and the climate is controlled through heat or air conditioning. On occasion work is done outdoors Aside from minimal risk from moving furniture, the health, safety and comfort of the workers is maintained at an appropriate level.
Position will include weekends.
Required/Desired Skills
Skill
Required /Desired
Amount
of Experience
HIGH SCHOOL DIPLOMA OR EQUIVALENT
Required
0
TRANSPORTING AND MOVING OF FURNITURE AND EQUIPMENT IN CONFERENCE ROOMS
Required
0
EFFECTIVE PLANNING, ORGANIZING, AND PRIORITIZING OF WORK IF NECESSARY
Required
0
EXCELLENT ORAL COMMUNICATION SKILLS.
Highly desired
0
KNOWLEDGE OF SOUND, AUDIO, AND VISUAL EQUIPMENT
Desired
0

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