Event Project Manager Jobs in New York (NOW HIRING)

• Partner with the Director of Special Events to execute DREAM's annual portfolio of fundraising, cultivation, stewardship, and donor engagement events.
• Develop and manage detailed event project plans, timelines, and operational checklists to ensure successful event execution.
• Oversee event logistics, including venue coordination, vendor management, production schedules, staffing plans, decor, guest experience, and day-of operations, partnering with the Advancement Operations Coordinator on event registration, guest communications, and administrative event support.
• Partner with the Communications team to coordinate event branding, invitations, collateral, programs, signage, and promotional materials.
• Coordinate sponsorship fulfillment, volunteer engagement, and cross-functional planning with internal stakeholders.
• Manage relationships with vendors, consultants, and external partners supporting Advancement events.
• Support the Director of Special Events during fundraising events by overseeing day-of operational execution and resolving operational issues as they arise.
• Conduct post-event evaluations and recommend operational improvements to strengthen future events.

Donor Engagement & Stewardship

• Support the planning and execution of volunteer, cultivation, and stewardship experiences in partnership with the Director of Special Events, Advancement Operations Manager, and frontline fundraisers.
• Coordinate event logistics and operational support for donor engagement activities to ensure a seamless participant experience.
• Support stewardship fulfillment, donor recognition, and in-kind donor engagement following fundraising events.

• Partner with the Database Manager to support accurate event revenue tracking, reconciliation, and the timely recording of event attendee, sponsorship, and donor data.
• Monitor event-related key performance indicators and leverage dashboards and reporting to evaluate event performance and inform future planning.
• Support gift acknowledgment, stewardship, and post-event data management in collaboration with the Database Manager and frontline fundraisers.
• Identify opportunities to improve event operations, workflows, and reporting in partnership with the Director of Special Events and Database Manager.

• Coordinate cross-functional projects and operational workstreams, maintaining project plans, timelines, and stakeholder communication to ensure successful execution of Advancement priorities.
• Support the planning and execution of departmental operational priorities, partnering with the Advancement Operations Coordinator to maintain shared resources and operational documentation.
• Identify opportunities to improve Advancement operations through effective project management, process improvement, and cross-functional collaboration.

Additional duties as assigned.

• Bachelor's degree required.
• Three or more years of experience in fundraising events, nonprofit operations, advancement operations, project management, or a related field.
• Demonstrated experience planning and executing fundraising events or complex organizational projects.
• Excellent project management, organizational, and problem-solving skills.
• Experience managing multiple projects and competing priorities.
• Experience managing vendors, budgets, timelines, and event logistics.
• Strong relationship-building skills.
• Experience supporting fundraising operations and donor engagement activities.
• Familiarity with Salesforce or a comparable CRM preferred.
• Excellent written, verbal, and interpersonal communication skills.
• A proactive, solutions-oriented mindset with a commitment to continuous improvement.
• A strong belief in the mission and values of DREAM.

• Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;
• The ability to select between a variety of medical plans according to what best suits the employee's needs;
• Dental and vision plans;
• Disability benefits;
• Life insurance;
• Up to 12 weeks fully paid of Parental Leave;
• Flexible spending account options;
• Pre-tax commuter benefits (parking and transit);
• Fitness and entertainment discounts;
• A variety of support through our employee assistance program (EAP);
• 403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;
• Referral, performance, and tenure milestone bonuses;
• Discounted school meals through our in-house Scratch Food Program;
• Tuition reimbursement support;
• Access to a professional development fund;
• School-based 12-month employees have approximately 48 days off throughout the school year including holidays, school breaks, personal days, and wellness days.
• Benefits are subject to change.