Event Planning Manager Jobs in Minnesota (NOW HIRING)

The Events Coordinator is responsible for planning, organizing, and executing a wide range of Chamber and community events and programs. This role

works closely with local businesses, community partners, and stakeholders to deliver high-quality events that support engagement, economic development, and

community connection.

$20-$24 per hour depending on experience.

Key Responsibilities

Event Planning & Execution

• Plan,coordinate, and execute a variety of events including Chamber events, community events, and organizational programming
• Manage event timelines, logistics, and on-site coordination to ensure successful execution
• Collaborate with internal teams and external partners to align event goals and outcomes
• Build and maintain relationships with local businesses, community organizations, and government partners
• Encourage participation, sponsorship, and collaboration in events and programs
• Serve as a point of contact for event-related inquiries and partnerships
• Evaluate event success using metrics such as attendance, stakeholder feedback, engagement, and return on investment
• Prepare post-event reports and recommendations for future improvements

Event Promotion & Marketing

• Develop marketing strategies to promote events and increase attendance
• Develop and coordinate social media campaigns, email marketing, and print materials
• Work with stakeholders to ensure consistent and effective event messaging

Venue & Vendor Management

• Research and secure venues appropriate for each event
• Negotiate and manage contracts with venues, vendors, and service providers
• Coordinate logistics including catering, equipment, signage, and other event needs

Budgeting & Resource Management

• Develop and manage event budgets
• Track expenses and ensure events are delivered in a cost-effective manner
• Identify opportunities to maximize resources while maintaining event quality

Other duties

• Assist with design and development of Chamber member and marketing materials
• Assist with front desk coverage, including greeting visitors and answering phones, as needed
• Assist with a variety of projects and responsibilities to support the efficient operation of the Chamber and the successful delivery of its programs and services

Qualifications

• Associate’s or Bachelor’s degree in Event Management, Marketing, Communications, Business, or a related field (or equivalent experience)
• 1–3 years of experience in event planning, coordination, or related role preferred
• Experience with graphic design tools (e.g., Canva, Adobe InDesign)
• Familiarity with social media management and digital marketing
• Strong organizational and project management skills
• Excellent communication and relationship-building abilities
• Ability to manage multiple projects and deadlines simultaneously
• Proficiency in Microsoft Office and use of Microsoft Teams  

Valid driver’s license, current automobile insurance and reliable transportation to travel to various event locations, meetings. Mileage reimbursement

provided 

Work Environment

• Occasional evening and weekend work required for events
• Combination of office work and on-site event coordination

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully

perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. 
• The employee may be required to bend, twist, kneel, climb a ladder up to 6 feet and lift up to 30 pounds at times.
• Prolonged periods of sitting at a desk and working on a computer.
• Travel required to events and/or educational opportunities.

Psychological

Factors

The psychological demands described here are representative of those that must be met by an employee to successfully perform the essential

functions of this job.

·        Ability to calmly and respectfully interact with guests, even in high pressuresituations

·        Ability to multitask calmly in a fast-paced environment

• Paid Time Off

A Total HR Solution for Your Organization - PRO Resources is a Professional Employment Organization (PEO) established in 1991 and headquartered in Detroit Lakes, MN with offices in: Fargo, Grand Forks, Duluth, Minneapolis, and St. Cloud. We have over 400 Clients and service thousands of employees in 41 states across the US.