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Event Planning Associate Jobs in Wisconsin (NOW HIRING)

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Event Planning Associate information

What is an event planning associate?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

How does an event planning associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an event planning associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

How to get a job in event planning associate with no experience?

To become an event planning associate with no experience, focus on developing organizational and communication skills, gain familiarity with event management tools, and consider volunteering or interning to build relevant experience. Entry-level roles often value enthusiasm and a willingness to learn, so networking and obtaining certifications like Certified Meeting Professional (CMP) can also improve your chances.

What are the most commonly searched types of Event Planning jobs in Wisconsin?

The most popular types of Event Planning jobs in Wisconsin are:

Event Planning Associate jobs near you

Retail Marketing Intern

Madison, WI

SpartanNash Associates, LLC
Food and Beverage Wholesalers ‱ 10K+ employees
Learn more about SpartanNash Associates, LLCexternal

$15 - $20.25/hr

Part-time

Posted 25 days ago

SpartanNash rating

5.7

Company rating: 5.7 out of 10

Based on 333 frontline employees who took The Breakroom Quiz

Job description

As a member of the C&S Wholesale Grocers family of companies, SpartanNash is a food solutions company that delivers the ingredients for a better life. A distributor, wholesaler and retailer with a global supply chain network, SpartanNash distributes grocery and household goods, including fresh produce and the Our FamilyÂź portfolio of products, to locations in all 50 states.

Our braggingly happy team members — ranging from bakery managers to order selectors; from IT developers to vice presidents of finance; from HR Business Partners to export specialists — create braggingly happy customers spanning national accounts, independent and chain grocers, e-commerce retailers, U.S. military commissaries and exchanges, and the Company’s own brick-and-mortar grocery stores, pharmacies and fuel centers.

Ready to contribute to the success of our food solutions company? Apply now!

Location:

703 University Ave - Madison, Wisconsin 53715

Position Overview: 

The Marketing Intern plays a key role in connecting our brand with local shoppers by supporting marketing initiatives that drive engagement, store traffic, and community presence. This role sits at the center of execution, by partnering closely with store teams and cross-functional partners to bring marketing strategies to life in the Madison, Wisconsin market. 

This is a hands-on opportunity to gain experience in retail marketing, event execution, digital content creation, and talent attraction efforts while contributing directly to business outcomes. 

Key Responsibilities:  

Local Marketing Execution 

  • Support and execute local marketing activations designed to increase store traffic and shopper engagement within the Madison market 

  • Ensure marketing initiatives are properly implemented in stores, including signage, displays, and promotional setups 

  • Partner with store leadership to maintain brand standards and execution consistency 

Event Planning & Community Engagement 

  • Assist in the planning and on-the-ground execution of in-store and community events 

  • Identify and support opportunities to engage with local organizations, community groups, and shoppers 

  • Represent the brand professionally at events and activations 

Digital, Social & Recruitment Marketing 

  • Assist in creating and publishing digital and social media content aligned with brand guidelines 

  • Monitor trends and contribute ideas focused on increasing engagement, reach, and potential virality 

  • Capture in-store and event content (photos/videos) to support storytelling and marketing campaigns 

  • Support marketing efforts for open store positions, including:  

  • Promoting job opportunities through social media and local channels
  • Assisting with in-store hiring signage and recruitment materials 
  • Supporting hiring events or community-based recruiting efforts 

Cross-Functional Collaboration 

  • Collaborate with internal teams (store operations, merchandising, marketing, and HR/recruiting partners) to support project execution 

  • Communicate effectively with stakeholders to ensure alignment on timelines, expectations, and deliverables 

Insight & Opportunity Identification 

  • Observe shopper behavior and local market trends to identify opportunities for improved engagement 

  • Identify opportunities to attract both customers and potential candidates through creative marketing touchpoints 

  • Provide feedback and ideas to enhance marketing effectiveness and community connection 

Qualifications:  

Required 

  • Currently pursuing a bachelor's degree in: 

  • Marketing 
  • Business Administration 
  • Communications 
  • Food Marketing 
  • or other related majors 

  • Must be located in Madison, Wisconsin 

  • Proficient in Microsoft Office 

  • Strong written and verbal communication skills  

  • Strong problem-solving and analytical capabilities  

  • Highly collaborative and resilient to overcome obstacles  

Preferred 

  • Interest in retail marketing, brand marketing, events and community engagement 

  • Previous internship, or campus leadership experience related to marketing, events, or communications 

  • Experience with social media platforms and content creation 

As part of our People First culture, SpartanNash is proud to offer a robust and competitive Total Rewards benefits package.

SpartanNash is an Equal Opportunity Employer that invests in Associate development, recognizes and celebrates success, fosters two-way communication, and promotes a sense of belonging. We are committed to providing equal employment opportunities to all individuals, including those with disabilities and Veterans. 

We are not able to sponsor work visas for this position.

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