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Event Planning Assistant Jobs in Springfield, IL

Alpharus Health

Residential Assistant

Springfield, IL

$15.62 - $20.30/hr

Providing motivational and educational support and guidance to assist clients in meeting ... with planning client recreational events * Supporting treatment plans by reporting client ...

Crowne-Plaza-Hotel

Sales Coordinator

Springfield, IL · On-site

$19 - $20/hr

Comprehends budgets as needed to assist in the financial management of department. Understands the ... Ensures products and services sold to the Event Planners meet or exceed their expectations, create ...

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Event Planning Assistant information

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How much do event planning assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for event planning assistant in Springfield, IL is $20.41, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $23.37 per hour, depending on experience, location, and employer.

What does an event planning assistant do?

An Event Planning Assistant supports event planners and coordinators in organizing and executing events, such as conferences, weddings, and corporate meetings. Their responsibilities may include managing guest lists, coordinating with vendors, assisting with event setup and teardown, and handling administrative tasks like scheduling and correspondence. They play a vital role in ensuring events run smoothly by handling logistics and providing on-site support. Attention to detail, strong communication skills, and flexibility are important qualities for this position. Event Planning Assistants often gain hands-on experience in the industry, which can lead to more advanced event management roles.

What are the key skills and qualifications needed to thrive as an event planning assistant, and why are they important?

To thrive as an Event Planning Assistant, you need strong organizational abilities, attention to detail, and a background in hospitality, communications, or a related field. Familiarity with event management software, Microsoft Office Suite, and basic budgeting tools is typically required. Excellent communication, problem-solving skills, and the ability to multitask under pressure will set you apart in this role. These skills and qualities are crucial for ensuring events run smoothly, client expectations are met, and logistical challenges are managed efficiently.

What are some common challenges faced by event planning assistants, and how can they be managed effectively?

Event Planning Assistants often encounter challenges such as tight deadlines, last-minute changes, and coordination with multiple vendors and stakeholders. Effective communication, strong organizational skills, and adaptability are crucial for managing these challenges. Proactively creating detailed checklists, maintaining open lines of communication with the team, and being prepared with backup plans can help ensure events run smoothly, even when unexpected issues arise.

How to become an event planning assistant?

To become an event planning assistant, individuals typically need a high school diploma or equivalent, strong organizational and communication skills, and experience with event coordination or customer service. Gaining familiarity with event management software and obtaining certifications like the Certified Meeting Professional (CMP) can enhance prospects. Entry-level roles often require the ability to work flexible hours and handle multiple tasks simultaneously.

How to get a job in event planning with no experience?

Entry-level event planning assistants often start by gaining relevant skills such as organization, communication, and time management through volunteering, internships, or coursework. Building a portfolio of small events or assisting experienced planners can also help demonstrate capability to employers, even without formal experience.

What are the most commonly searched types of Event Planning jobs in Springfield, IL?

The most popular types of Event Planning jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Event Planning Assistant jobs?

Cities near Springfield, IL with the most Event Planning Assistant job openings:

Event Planning Assistant jobs near you
Infographic showing various Event Planning Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $42,462 per year, or $20.4 per hour.

Program Assistant-Dubois

Boys & Girls Clubs of Central Illinois

Springfield, IL • On-site

$15/hr

Full-time

Re-posted yesterday

Job description

JOB SUMMARY: Working under the direction of an assigned supervisor, Activity Specialists play an essential role in achieving the Boys amp; Girls Club of Central Illinois (BGCCIL) mission as they directly serve as positive role models, mentors and activity leaders to a diverse group of youth between the ages of 6 to 18 years old. Activity Specialists assist youth daily in acquiring the necessary developmental assets they need to achieve Academic Success, adopt a Healthy Lifestyle and cultivate their Good Character amp; Citizenship.
MAJOR DUTIES AND RESPONSIBILITIES:
1. Supervisory Role:
Establish and maintain communication links between members, Activity Specialists and Central Unit Director.
In conjunction with the Central Unit Director, plan and oversee the administration of designated programs and activities that support youth development outcomes.
Exercise authority in relating to members
Oversee proper record keeping by Activity Specialists (to include the collection of schedules, activity sheets, etc.).
Serve as a “floater” in the event of Activity Specialist absence. Assist the Central Unit Director with other duties as assigned.
2. Prepare Youth for Success
Learn the names of Members and develop positive relationships with youth.
Implement fun activities with high level of energy to attract maximum Member participation
Provide guidance, mentoring and role modeling to Members. Support youth in following Club Rules, addressing discipline situations fairly, firmly, consistently and kindly.
Respect confidentiality of Members, employees, volunteers and information.
Strive to achieve a high standard of professionalism in effective communication, personal motivation, and interpersonal skills with Members, peers, superiors, parents, volunteers and the general public.
3. Implementing amp; Assisting with Planning, Evaluating Programming and Curriculum
Implement activities with a high degree of fun to get maximum participation
Assist with implementing special events and activities to enhance Members’ knowledge, understanding and skills (e.g., Family Nights, outreach, etc.).
Assist with tracking and reporting program participation and achievements, recommending modifications that respond to Member needs and interests.
3. Maintain Order amp; Safety
Maintain a sense of order and control at the Central Unit of BGCCIL by using good judgment and enforcing rules fairly, firmly, consistently and kindly.
Maintain an environment that insures the health and safety of members by maintaining a high degree of awareness to ensure a clean and safe environment.
Insure proper care of BGCCIL property (tables, computers, books, sports equipment, etc.) by identifying and addressing anything out of order.
DAILY DUTIES:
Implement standard operating procedures for opening, running and closing assigned program area - ensuring safety of Members and utilization of youth development strategy at all times.
Assists with student completion and organization of school assignments during Power Hour.
Recruit and engage youth in activities.
Run activities at the scheduled times with a high level of fun, Member participation and order.
Address Member discipline situations fairly and correctly, assisting them to resolve conflicts in a fair, firm, consistent and kind manner.
Foster positive youth development relationships with Members, engaging them in conversations and activities that test their knowledge, encouraging them to work on improving weak areas and praising them for effort, good conduct and achievements; Assist in tracking daily attendance and program activities.
Serve as a positive force in the organization and achieve a high standard of professionalism and customer service through effective communication, personal motivation, and interpersonal skills with Members, peers, superiors, parents and the general public.
Perform other duties as assigned.
ADDITIONAL ACCOUNTABILITIES:
Essential Working Relationships:
Internal: Maintain close, daily contact with BGCCIL professional staff and Volunteers to interpret and explain organizational mission, program objectives and standards, discuss issues, and provide/receive information. Cultivate ongoing relationships with Members providing discipline, wise guidance and counsel as appropriate.
External: Maintain contact with community groups, schools, Members' parents and others required and approved by the Executive Director. Publicize the club in order to increase awareness whenever possible in order to increase financial support and expand outreach efforts.
SKILLS/KNOWLEDGE REQUIRED:
High school diploma or equivalent required.
Knowledge of youth development; ability to motivate and provide guidance to youth through establishing positive relationships with youth Members; demonstrated caring and respect exhibited toward Members.
Ability to relate to the general public, parents and BGCCIL Members in a friendly, positive, and professional manner. Demonstrated ability to convey BGCCIL policies and procedures to Members, and to implement appropriate guidance and discipline policies.
Ability to organize and supervise Members to maintain a safe and welcoming environment.
Valid Illinois Drivers License.
Good verbal and written communication skills.
Demonstrated enthusiasm, energy and commitment in personal contact with Members, parents, supervisors and the general public.
PHYSICAL REQUIREMENTS:
Sitting and standing as needed.
Full use of all limbs and at least one hand.
Full verbal, color vision, and hearing ability.
Lifting up to 50 pounds on occasion.
Ability to intervene in a fight or control youth aged 6 to 18.
Ability to drive motor vehicle preferred (with valid IL drivers license).
WORKING CONDITIONS:
May be exposed to outdoor weather conditions during all seasons. Limited exposure during winter.
May be exposed to moderate to loud noise; unruly or irate youth and/or parents.
May be exposed to potentially dangerous situations including youth fighting or bringing unauthorized materials onto premises. May be exposed to potentially dangerous medical situations; exposure to airborne diseases or infected blood while treating Members.
Exposed to risk of vehicle accidents while driving or riding in agency vehicles.
Risk of injury from being near, or participating in, athletic or recreational activities.
DISCLAIMER: The information presented indicated the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job

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