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Event Planner Assistant Jobs in San Rafael, CA (NOW HIRING)

Stag's Leap Wine Cellars

Event Coordinator

Napa, CA · On-site

$30 - $34/hr

This position supports the planning and execution of private events, member experiences, tastings ... Work with the Special Events BOH team to facilitate and manage events * Assist with the setup and ...

AccorHotel

Senior Event Services Manger

Sonoma, CA · On-site

Maintain ownership of hotel buyouts and oversee all aspects of planning, coordination, and ... business * Assist clients in achieving both their event vision and budgetary goals while ...

FAIRMONT

Senior Event Services Manger

Sonoma, CA

Maintain ownership of hotel buyouts and oversee all aspects of planning, coordination, and ... business * Assist clients in achieving both their event vision and budgetary goals while ...

AccorHotel

Senior Event Services Manger

Sonoma, CA · On-site

Maintain ownership of hotel buyouts and oversee all aspects of planning, coordination, and ... business * Assist clients in achieving both their event vision and budgetary goals while ...

Got Light

AV Technical Event Producer

San Francisco, CA · On-site

... * Assist Sales with audio visual logistics, pricing, and technical considerations. * Test and ... Experience with planning multi-camera broadcasts. * Proficiency with networking, including device ...

Got Light

AV Technical Event Producer

San Francisco, CA · On-site

... * Assist Sales with audio visual logistics, pricing, and technical considerations. * Test and ... Experience with planning multi-camera broadcasts. * Proficiency with networking, including device ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in San Rafael, CA

Event Planner Assistant information

See San Rafael, CA salary details

$12

$22

$33

How much do event planner assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for event planner assistant in San Rafael, CA is $22.96, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $26.25 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in San Rafael, CA?

The most popular types of Event Planner jobs in San Rafael, CA are:

What are popular job titles related to Event Planner Assistant jobs in San Rafael, CA?

For Event Planner Assistant jobs in San Rafael, CA, the most frequently searched job titles are:

What job categories do people searching Event Planner Assistant jobs in San Rafael, CA look for?

The top searched job categories for Event Planner Assistant jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Event Planner Assistant jobs?

Cities near San Rafael, CA with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in San Rafael, CA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,757 per year, or $23 per hour.

Event Security Specialist

Allied Universal

San Francisco, CA • On-site

$115K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 2 days ago

Allied Universal rating

5.6

Company rating: 5.6 out of 10

Based on 2,588 frontline employees who took The Breakroom Quiz

77th of 118 rated security

Job description

Overview
Company Overview:
Kick off your exciting career in Event Security with Allied Universal® Event Services, the go-to leader in crowd management and event staffing. Dive into the action at sports stadiums, concerts, festivals, and convention centers, and thrive on the energy of being where it all happens. Join a lively team that services thousands of venues each year, ensuring safety and fun for everyone. Enjoy the perks of flexible part-time work that fits your lifestyle-ideal for students, retirees, or anyone seeking a dynamic job. We offer job opportunities in event staff, security, and operations. Join our welcoming, collaborative, and innovative team, and benefit from a range of perks depending on your role and hours. At Allied Universal®, every day brings a new adventure. Ready to make your mark in the event industry? Join us and be part of the excitement!
Job Description
Allied Universal Event Services ® is hiring a Event Security Specialist based onsite in San Francisco, CA. This specialized position will be embedded as part of the Client team while being supported by Allied Universal Event Services. The ESO will have responsibilities for event risk assessment, planning and developing foundational SOP documentation, assist in procuring any security services according to event needs, and oversee the security operations for events at an assigned client location. This role involves helping with event security planning, coordination, and execution to ensure the safety and security of company events. The ESO must be sensitive to the client's cultural influences and corporate standards while maintaining efficiencies of operation.
The pay rate for this role is $115,000 salary per year
RESPONSIBILITIES:
  • Collaborate in the security planning process for company events.
  • Review, update, and create foundational processes and SOP documentation.
  • Conduct event risk assessments and develop appropriate security protocols to mitigate risks.
  • Assist in procuring security services based on event requirements.
  • Create and implement metrics to measure operational performance.
  • Utilize metrics to support budgeting and planning initiatives.
  • Develop models demonstrating consistency in service delivery and performance.
  • Serve as quality control for permanent and temporary event security personnel.
  • Understand, leverage, and collaborate with other client security teams.
  • Identify and engage internal business partners to maximize security support and align security strategies with business objectives.
  • Develop and implement directives and procedures supporting client initiatives and priorities.
  • Demonstrate strong cultural awareness and emotional intelligence.
  • Develop, implement, and revise standard operating procedures as needed.
  • Build and maintain relationships with internal and external stakeholders, business leaders, and community partners.
  • Oversee, coordinate, consult on, and execute event security plans, including project budgeting and invoicing.
  • Be capable of supporting the team in any operational capacity.
  • Respond to emergencies and incidents in accordance with established policies and procedures.
  • Maintain situational awareness regarding incidents that may impact the client.
  • Coordinate security efforts with private security providers, venues, and local, regional, and national law enforcement agencies.
  • Manage strategic sourcing, vendor identification, and vendor relationships.
  • Leverage Allied Universal's portfolio of services as appropriate.
  • Proactively identify risks and establish mitigation strategies.
  • Support business continuity and emergency management efforts related to regional events.

Qualifications
  • Must be able to pass a pre-employment background check and drug screening.
  • Must be at least 18 years of age.
  • High school diploma or GED required.
  • Strong verbal and written communication skills.
  • Ability to influence expectations and effectively resolve conflict at all organizational levels.
  • Ability to collaborate successfully with multiple security teams.
  • Project management experience preferred.
  • Budget planning experience preferred.
  • Positive attitude and strong work ethic.
  • Customer-focused and service-oriented approach.
  • Excellent organizational skills.
  • Sound judgment and decision-making abilities.
  • Ability to travel up to 30%, sometimes with little notice.
  • Valid passport and ability to travel internationally.
  • Ability to work independently and within a team environment.
  • Adaptability and effectiveness in high-pressure or unexpected situations.
  • Strong computer skills and ability to quickly learn client communication platforms and tools

BENEFITS:
  • Medical, dental, vision, basic life, AD&D, and disability insurance
  • Enrollment in our company's 401(k)plan, subject to eligibility requirements
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
Requisition ID
2026-1646846

What Allied Universal employees say

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About Allied Universal

Sourced by ZipRecruiter

Allied Universal® is a leading security and facility services company. We provide proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow our clients to focus on their core business. Our excellence starts with our local leadership and local presence. Operating in more than 90 countries, our global workforce of approximately 800,000 people. Employees help to deliver our promise globally and locally: keeping people safe so our customers and communities can thrive. As we build the world's best services company, we continue to expand our footprint and infrastructure on a global and local level. In North America, we operate our business under the existing Allied Universal brand, and our international business operates under the G4S brand.

Industry

Investigation and physical security services, chemical manufacturing and real estate

Company size

10,000+ Employees

Headquarters location

Santa Ana, CA, US

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