Contract Event Planner Jobs in San Rafael, CA (NOW HIRING)

"Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience"
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About the Role
We're seeking a highly organized, hospitality-minded Meeting & Events Planner to lead day-to-day event delivery and guide a team of Event Coordinators and Meeting & Event Associates. You'll partner across Workplace Experience, Facilities, IT/AV, Security, Catering, Executive Business Partners, and other teams to deliver thoughtful, inclusive, on-brand events in a fast-moving environment.
What You'll Do
Event Planning & Operations
• Lead planning and on-site execution for internal and external meetings, workshops, executive and VIP gatherings, recurring programs, and workplace events.
• Own end-to-end logistics, including scheduling, catering, A/V, security, room setup, staffing, signage, arrivals, guest flow, deliveries, and day-of readiness.
• Create and approve project plans, timelines, run-of-show documents, staffing assignments, floor plans, event materials, and post-event recaps.
• Lead pre-event meetings, anticipate needs, troubleshoot issues, and ensure events meet safety, accessibility, service, and brand standards.
• Maintain event spaces, storage, furniture, supplies, and coverage plans for recurring programming.
Team Leadership & Collaboration
• Lead, coach, and prioritize the daily work of Event Coordinators and Meeting & Event Associates.
• Set expectations, delegate work, balance workloads, remove blockers, review deliverables, and build team capability through feedback and mentorship.
• Coordinate cross-functional teams and external vendors, aligning roles, timelines, budgets, contracts, and accountability for consistent execution.
• Build trusted stakeholder relationships and communicate clearly with clients, leaders, coworkers, vendors, and partner teams.
Process Improvement
• Build scalable workflows, templates, playbooks, staffing models, and service standards; use event feedback to improve handoffs, communication, and quality.
• Translate business needs into practical programs and operating rhythms as a trusted workplace partner.
What You'll Need
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
• 5+ years of experience in event planning, meeting coordination, workplace operations, hospitality, or a related field.
• 2+ years of experience leading, mentoring, or functionally managing team members in a fast-paced service environment.
• Proven ability to manage multiple projects, stakeholders, timelines, and vendors while delegating work, prioritizing competing requests, and maintaining a high bar for execution.
• Strong organizational, communication, hospitality, and people-management skills, with experience managing vendors, contracts, budgets, catering, and cross-functional relationships.
Nice to Have
• Experience in a tech startup, high-growth company, or similarly fast-paced environment, including building or scaling event operations and service standards.
• Producer experience for meetings, events, or workplace programs.
• Familiarity with A/V, video conferencing, sound, and basic event technology coordination.
Why Choose CBRE?

• Unbeatable Perks: Enjoy generous Paid Time Off, Paid Holidays, and 12 weeks of Paid Parental Leave.
• Comprehensive Benefits: Access top-notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA options, and 401K matching contributions.
• Inspiring Work Environment: Experience an innovative work environment that focuses on the culture of growth, collaboration and communication.

Don't miss out on this opportunity to develop and thrive in your career.
Apply today and be part of something extraordinary!
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Meeting and Events Planner position is $100,000 annually and the maximum salary for the Meeting and Events Planner position is $110,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance
Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
Host
Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.
Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host's scalable product suite includes concierge-quality services provided by talented CBRE "hosts"; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.
The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.
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