Internal Event Manager Jobs in San Rafael, CA (NOW HIRING)

Pay Range $74,000-$83,000

The Grand Lodge of California is seeking an experienced and service-oriented Event Manager to support events and hospitality operations at the iconic California Masonic Memorial Temple. This position will join the Grand Lodge events team and focus primarily on events held at Freemasons' Hall, the Emile Norman Art Gallery, and other private event spaces within CMMT.

This role is ideal for someone who enjoys creating exceptional guest experiences, managing multiple moving parts, and maintaining high standards in a distinctive and architecturally significant environment.

About Freemasons' Hall at CMMT

Freemasons' Hall at the California Masonic Memorial Temple is a distinctive executive-level meeting and event venue located in San Francisco. The venue combines historic architecture, refined interiors, and modern meeting capabilities to host Masonic and private gatherings in an environment designed to foster collaboration, hospitality, and meaningful experiences.

Position Summary

The Event Manager is responsible for planning, coordinating, and overseeing approximately 176 annual events hosted at Freemasons' Hall and other CMMT event spaces. Events are generally intimate, executive-level gatherings ranging from approximately 10 to 75 attendees and include Masonic lodge meetings, member events, receptions, dinners, and private functions.

The Event Manager serves as the primary operational coordinator for these events, managing calendars, vendors, catering, room setup, and guest experience while ensuring that all spaces reflect the quality, professionalism, and hospitality standards associated with Freemasons' Hall.

Key Responsibilities

Event Coordination & Client Support

• Maintain and manage the calendar of Masonic and private events at Freemasons' Hall and other CMMT spaces

• Coordinate event logistics from initial scheduling through event completion

• Serve as a primary point of contact for event hosts, lodge representatives, vendors, and internal departments

• Ensure event spaces are properly prepared, furnished, and presented for each function

• Support a high-touch hospitality experience appropriate for executive-level and member events

Sales & Client Relations

• Partner with the sales team to support prospective client inquiries and bookings

• Provide in-person tours of Freemasons' Hall and other CMMT event spaces to prospective clients, vendors, and organizational stakeholders

• Help communicate the unique character, capabilities, and hospitality standards of the venue to prospective users

• Coordinate with sales and operations staff to ensure a smooth transition from booking through event execution

• Support efforts to grow utilization of Freemasons' Hall and related event spaces through excellent client experience and venue presentation

Catering & Vendor Coordination

• Secure and coordinate catering options for events

• Work directly with caterers to ensure timely setup, service quality, and cleanup

• Coordinate with internal AV staff regarding sound, lighting, presentation, and technology needs

• Manage relationships and scheduling with external setup, cleaning, and service vendors

• Coordinate additional vendors and contractors as necessary

Facilities & Space Stewardship

• Partner with facilities services to maintain Freemasons' Hall and related spaces in excellent operational and aesthetic condition

• Monitor event spaces for maintenance, repair, cleanliness, and presentation needs

• Help ensure furnishings, fixtures, equipment, and event materials reflect a high standard of quality and care

• Identify operational improvements and proactively address event-space issues

Operational Administration

• Maintain accurate event schedules, setup information, vendor records, and event documentation

• Coordinate room layouts, timelines, staffing needs, and operational details

• Assist with event policies, procedures, and hospitality standards

• Work with the finance team to process invoices, submit vendor payments, track event-related expenses

• Support broader Grand Lodge event initiatives and special projects as needed

Qualifications

• 3+ years of experience in event management, hospitality, venue operations, or related fields

• Strong organizational and project management skills

• Ability to manage multiple events and priorities simultaneously

• Excellent interpersonal and customer service skills

• Experience coordinating vendors, caterers, and service providers

• Strong attention to detail and commitment to quality presentation

• Comfortable working independently and collaboratively across departments

• Proficiency with calendar management, email communication, and standard office software

• Experience with AV coordination or venue operations is preferred

Schedule & Work Environment

• This position requires a flexible work schedule based on event operations. A typical workday may begin around 1:00 PM and conclude around 9:00 PM, though schedules will vary depending on event activity.

• Morning, evening, and weekend work will be required on a regular basis. The position is expected to average approximately 40 hours per week.

Desired Characteristics

• The ideal candidate will:

• Take pride in creating polished and welcoming event experiences

• Be highly responsive, professional, and solution-oriented

• Appreciate the importance of maintaining historic and architecturally significant spaces

• Thrive in a collaborative, service-focused environment

• Demonstrate sound judgment, discretion, and reliability

Benefits

At the Masons of California and its related entities, you will have the opportunity to combine your passion for helping people and high ethical standards with opportunities to advance your career. In return for your skills and passion we offer:

• A work environment focused on teamwork and support for excellent care

• Excellent health, wage replacement, and other benefits for you and your family's well-being

• A generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the plan

• Investment in your growth through tuition reimbursement - $1,500 per year