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Event Planner Assistant Jobs in Oak Ridge, TN (NOW HIRING)

Knoxville Zoo

Donor Events Manager

Knoxville, TN · On-site

$58K - $65K/yr

Lead all aspects of event planning and execution, including concept development, timelines ... * Assist with donor cultivation by participating in meetings, presentations, tours, and ...

Knoxville Zoo

Donor Events Manager

Knoxville, TN

$58K - $65K/yr

Lead all aspects of event planning and execution, including concept development, timelines ... * Assist with donor cultivation by participating in meetings, presentations, tours, and ...

BLACKBERRY FARM

Assistant Event Manager

Walland, TN · On-site

Assistant Event Managers will be expected to be assigned to manage between 3-6 holidays a year ... Manages all program logistics through the planning process, execution, and billing. This includes ...

BLACKBERRY FARM

Assistant Event Manager

Walland, TN · On-site

Assistant Event Managers will be expected to be assigned to manage between 3-6 holidays a year ... Manages all program logistics through the planning process, execution, and billing. This includes ...

Leigh and Co.

Wedding Coordinator

Knoxville, TN · On-site

$300/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Leigh and Co.

Wedding Coordinator

Knoxville, TN

$300/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Denark Construction, Inc.

Marketing Assistant

Knoxville, TN · On-site

$38K - $48K/yr

ESSENTIAL DUTIES: 1. Assists in planning events for our team (sports outings, luncheons, company picnics, etc.). 2. Updates Denark's social media (Facebook and LinkedIn). 3. Creates and updates ...

Signature HealthCARE, LLC

Activities Assistant

Rockwood, TN

$13 - $15.75/hr

Solicit the involvement of the community when planning facility activities and events. Qualifications * Previous Activities/Healthcare Experience preferred, but not required. * CNA Preferred, but not ...

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Signature HealthCARE, LLC

Activities Assistant

Rockwood, TN

$13 - $15.75/hr

Solicit the involvement of the community when planning facility activities and events. Qualifications * Previous Activities/Healthcare Experience preferred, but not required. * CNA Preferred, but not ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Oak Ridge, TN

Event Planner Assistant information

See Oak Ridge, TN salary details

$10

$19

$28

How much do event planner assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for event planner assistant in Oak Ridge, TN is $19.69, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $22.50 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in Oak Ridge, TN?

The most popular types of Event Planner jobs in Oak Ridge, TN are:

What job categories do people searching Event Planner Assistant jobs in Oak Ridge, TN look for?

The top searched job categories for Event Planner Assistant jobs in Oak Ridge, TN are:

What cities near Oak Ridge, TN are hiring for Event Planner Assistant jobs?

Cities near Oak Ridge, TN with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Oak Ridge, TN as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 22% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,960 per year, or $19.7 per hour.

Donor Events Manager

Knoxville Zoo

Knoxville, TN • On-site

$58K - $65K/yr

Full-time

Posted 19 days ago

Job description

Position Type:
Development
Date Posted:
7/31/2026
Location:
Zoo Knoxville
Job Title: Donor Events Manager
Department: Development Date Written / Updated: July 29, 2026
Reports To: Vice President of Development Status: Full Time, Exempt
Supervises: N/A Pay Range: $58,000-$65,000 Annual Salary
SUMMARY OF POSITION AND RESPONSIBILITIES:
In collaboration with the Vice President of Development, the Donor Events Manager (DEM) is responsible for executing Zoo Knoxville's premier fundraising event, Zoofari. In addition, the DEM is responsible for lead project management, planning, and execution of all ancillary fundraising-related events including, but not limited to: Zoofari, Circle of Friends, donor cultivation, and stewardship events.
The DEM will manage the coordination and implementation of various aspects of event planning and oversee details on event production, including the development of event printed materials, collaboration with in-house stakeholders or external vendors, managing RSVPs and guest lists, and ensuring staff are properly prepared with event timeline and logistics. The DEM ensures the success of the event by being the point person for the execution of event logistics on the day of the event, acting as staff liaison for on-site staff and vendors providing services for event logistics. The DEM will execute the event timeline and provide immediate support to event hosts to ensure all guests have an exceptional experience.
The DEM will cultivate a strong working relationship with the Chair and members of the Zoofari committee and prepare necessary meeting materials and correspondence surrounding all committee meetings and events in a timely and accurate manner. In coordination with the Assistant Director of Development, the DEM will maintain accurate financial records for these events. Additionally, the DEM will fulfill requests from donors and Board members and provide personal, prompt and exceptional service in a professional manner at all times.
  • As a team member, exemplify Zoo Knoxville's core values through interactions with guests and fellow team members.
  • Work in close concert with the Vice President of Development to execute strategies and responsibilities.
  • Plan, coordinate, and execute a comprehensive calendar of donor cultivation, stewardship, recognition, and fundraising events, ranging from intimate gatherings to large-scale signature fundraising galas, including Zoo Knoxville's signature event, Zoofari.
  • Lead all aspects of event planning and execution, including concept development, timelines, logistics, vendor management, catering, d cor, entertainment, audiovisual needs, and event production.
  • Develop meaningful donor experiences that strengthen relationships, enhance donor engagement, and inspire philanthropic support for Zoo Knoxville's mission.
  • Collaborate with the Vice President of Development and Development team to identify event objectives, target audiences, cultivation strategies, and fundraising goals.
  • Partner with Development staff to identify, cultivate, steward, and recognize current and prospective donors through personalized event experiences.
  • Serve as the primary point of contact for event sponsors, donors, volunteers, vendors, and community partners before, during, and after events.
  • Coordinate sponsorship fulfillment and donor recognition to ensure all benefits are delivered accurately and professionally.
  • Develop event timelines, production schedules, run-of-show documents, and contingency plans to ensure seamless event execution.
  • Recruit, coordinate, and supervise volunteers and cross-functional staff participating in Development events.
  • Work collaboratively with Animal Care, Guest Services, Marketing, Operations, Food Service, Facilities, and other departments to ensure successful event planning and implementation.
  • Evaluate event success through attendance, fundraising outcomes, donor engagement metrics, and participant feedback, providing recommendations for continuous improvement.
  • Research emerging trends and best practices in donor engagement, fundraising events, and philanthropic stewardship to enhance the donor experience.
  • Assist with donor cultivation by participating in meetings, presentations, tours, and relationship-building activities throughout the year.
  • Maintain confidentiality regarding donor information, giving history, and organizational fundraising strategies.
  • Ensure all events reflect the Zoo's brand standards, mission, and commitment to exceptional guest experiences.
  • Manage event contracts, invoices, and payments while ensuring expenditures remain within approved budgets.
  • Assist in identifying and soliciting event sponsors, auction donors, and in-kind contributors in partnership with the Development team.
  • Coordinate post-event stewardship activities, including donor acknowledgments, impact communications, recognition, and follow-up reporting.
  • Build and maintain strong relationships with donors, sponsors, volunteers, vendors, and community stakeholders to foster long-term engagement and philanthropic investment.
  • Develop and manage budgets in areas of responsibility, preparing reports accordingly.
  • Utilize database (Raiser's Edge) to track donors, prospects, cultivation steps, gift requests and results for all Development events.
  • Maintain up-to-date, accurate and detailed records.
  • Prepare creative content for print, web, email campaigns and other communications related to Development events.
  • Host behind-the-scenes tours and mission experiences as assigned.
  • Attend zoo events and activities as required.
  • Additional duties as assigned or as required.

QUALIFICATIONS:
  • Must be at least 21 years of age
  • Minimum of BA/BS degree (Applicants may request a waiver of the four year degree requirement with significant relevant professional experience)
  • Must have a positive and energetic personality
  • A strong affinity for the mission of Zoo Knoxville
  • Two years or more working in a development or advancement office preferred
  • At least three years professional experience demonstrating progressive responsibilities in development, event planning, public relations, communications or a related field
  • Experience with Raiser's Edge or a similar donor database a plus
  • Flexible, detail-oriented, organized and ability to respond to multiple demands
  • Self-starter with the ability to work independently as well as with a team
  • Strong interpersonal skills
  • Exceptional written and oral communication skills including strong writing, editing and presentation abilities
  • Ability and willingness to work outside regular business hours, including some evenings and weekends
  • Demonstrated ability to think strategically and work collaboratively
  • Excellent computer skills including all Microsoft Office programs especially Word, Excel, PowerPoint and Outlook
  • Acts with integrity, has high standards of professional conduct and honors confidentiality

WORKING CONDITIONS:
As an employee of Zoo Knoxville, you must possess English communication skills as well as the ability to communicate using a 2-way radio, email and telephone. The position hours vary depending on business needs and will require weekend and some holiday shifts. Depending on the specific tasks, this position will be required to work within close proximity of exotic and domestic animals and must be aware that there are dangers inherent in working under those conditions. Zoo Knoxville is committed to maintaining a drug free workplace and as such each employee must pass a pre-employment drug screen.

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