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Event Operations Coordinator Jobs in Santa Rosa, CA

Bright Event Rentals

Event Consultant

Sonoma, CA · On-site

$30 - $35/hr

Working closely with Sales, Operations, and Event Directors, the Event Consultant helps keep client ... Experience in customer service, sales, event coordination, hospitality, or a related client-facing ...

Bright Event Rentals

Event Consultant

Sonoma, CA · On-site

$30 - $35/hr

Working closely with Sales, Operations, and Event Directors, the Event Consultant helps keep client ... Experience in customer service, sales, event coordination, hospitality, or a related client-facing ...

Bright Event Rentals LLC

Event Consultant

Sonoma, CA

$30 - $35/hr

Working closely with Sales, Operations, and Event Directors, the Event Consultant helps keep client ... Experience in customer service, sales, event coordination, hospitality, or a related client-facing ...

Estate Yountville

Banquet Manager

Yountville, CA · On-site

Demonstrated knowledge of banquet operations, including event planning, food and beverage service, room setup, and audiovisual coordination. * Strong leadership skills with the ability to manage ...

Estate Yountville

Banquet Manager

Yountville, CA · On-site

Demonstrated knowledge of banquet operations, including event planning, food and beverage service, room setup, and audiovisual coordination. * Strong leadership skills with the ability to manage ...

Estate Yountville

Banquet Manager

Yountville, CA · On-site

$80K - $90K/yr

Demonstrated knowledge of banquet operations, including event planning, food and beverage service, room setup, and audiovisual coordination. * Strong leadership skills with the ability to manage ...

Biocom

Fellowship Coordinator

Santa Rosa, CA · On-site

Remote role with occasional travel to support events in-person across Greater Los Angeles and ... Provide administrative support for Fellowship operations, including budget tracking, expense ...

Biocom

Fellowship Coordinator

Sonoma, CA · On-site

Remote role with occasional travel to support events in-person across Greater Los Angeles and ... Provide administrative support for Fellowship operations, including budget tracking, expense ...

Pacifichospitality

Events Manager

Napa, CA

$70K - $90K/yr

The Events Manager is responsible for planning, coordinating, and executing-with the Napa Institute ... On-Site Event Management * Oversee daily operations during events, ensuring meals, presentations ...

Meadowood Napa Valley

Events Manager

Saint Helena, CA

$85K - $95K/yr

... operations, or high-touch food and beverage. * Experience planning and executing elevated events, including Member communication, vendor coordination, timelines, budgets, and food and beverage ...

Hyatt Hotels Corporation

Event Planning Manager

Napa, CA · On-site

$75K - $85K/yr

... operational team for success * Prioritize tasks and independently manage workflow based on ... Event Planning Coordinator experience preferred * Self-motivated and understand Hyatt's core ...

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All JobsEvent Operations JobsEvent Operations Coordinator JobsEvent Operations Coordinator Jobs in Santa Rosa, CA

Event Operations Coordinator information

See Santa Rosa, CA salary details

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How much do event operations coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for event operations coordinator in Santa Rosa, CA is $27.08, according to ZipRecruiter salary data. Most workers in this role earn between $21.54 and $30.48 per hour, depending on experience, location, and employer.

What does an event operations coordinator do?

An Event Operations Coordinator is responsible for overseeing the planning, setup, execution, and breakdown of events. They coordinate logistics such as venue arrangements, vendor management, staffing, and equipment needs to ensure events run smoothly. Their duties often include communicating with clients, managing timelines, handling unforeseen issues during events, and ensuring all event requirements are met. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an event operations coordinator, and why are they important?

To thrive as an Event Operations Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is typically required. Exceptional communication, adaptability, and problem-solving abilities help you navigate last-minute changes and coordinate with diverse teams. These competencies ensure seamless event execution, client satisfaction, and the ability to handle fast-paced environments.

What are some common challenges faced by event operations coordinators, and how can they be managed effectively?

Event Operations Coordinators frequently encounter challenges such as last-minute changes, tight deadlines, and coordinating with multiple vendors and stakeholders. Managing these effectively requires strong organizational skills, adaptability, and clear communication. Building contingency plans, maintaining detailed checklists, and fostering good relationships with team members and partners can help minimize disruptions and ensure events run smoothly. Regular debriefs after events also provide valuable insights for continuous improvement.

What is the difference between Event Operations Coordinator vs Event Planner?

AspectEvent Operations CoordinatorEvent Planner
Primary FocusManaging logistics, coordinating vendors, and ensuring smooth event executionConceptualizing themes, designing event details, and overseeing overall event vision
Required SkillsOrganizational skills, vendor management, problem-solvingCreativity, client communication, design skills
Work EnvironmentOn-site during events, collaborating with vendors and staffPlanning sessions, client meetings, and event site visits
Common EmployersEvent management companies, corporate event departments, venuesEvent planning firms, corporate clients, wedding companies

While both roles are essential in event management, the Event Operations Coordinator focuses on executing logistics and ensuring the event runs smoothly, whereas the Event Planner is more involved in designing and conceptualizing the event. Understanding these differences helps in choosing the right career path or job search focus.

What are the most commonly searched types of Event Operations jobs in Santa Rosa, CA?

The most popular types of Event Operations jobs in Santa Rosa, CA are:

What are popular job titles related to Event Operations Coordinator jobs in Santa Rosa, CA?

For Event Operations Coordinator jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Event Operations Coordinator jobs in Santa Rosa, CA look for?

The top searched job categories for Event Operations Coordinator jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Event Operations Coordinator jobs?

Cities near Santa Rosa, CA with the most Event Operations Coordinator job openings:

Event Operations Coordinator jobs near you
Infographic showing various Event Operations Coordinator job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $56,319 per year, or $27.1 per hour.

Special Events Operations Manager

The Culinary Institute of America

Napa, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

The anticipated hiring range for this position is $70,400 to $75,000. Hiring offers will be determined based on the final candidate's qualifications and experience. The recruiter can share more information about what the anticipated hiring salary would be based upon your specific qualifications during the selection process.
The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees, dental insurance, vision insurance, life insurance, short and long term disability insurance, retirement savings plan with high employer contributions, a generous paid time off program, and more!
As the benefits package at the CIA results in a significant value above the base hiring salary for this position, we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.
POSITION SUMMARY
The Special Events Operations Manager is responsible for the oversight and execution of luxury banquets, weddings, corporate and internal events as well as educational events, graduations, and orientations. This position manages the on-site activities of the front-of-house staff including: event captains, banquet servers, temporary agency staff, and collaborates with the Special Events back-of-house staff. The Special Events Operations Manager is responsible for hiring, training, scheduling, and managing all front-of-house banquet staff and oversees the set-up, execution, and post-event processes for all food and beverage events in the public event spaces of the Copia location.
ESSENTIAL RESPONSIBILITIES
  • Assists in the operational planning for special events, banquets, and conferences, including but not limited to:
    • Oversees necessary arrangements to include incoming rentals, flowers, and ancillary services, including vendor invoicing.
    • Staffs events according to prescribed guidelines, prepares a floor plan, and assigns side work.
    • Completes and distributes special event orders, china orders, and purchase requisitions.
    • Provides sequence of services, place setting, and center of the table layouts.
    • Receives and distributes all rental and in-house equipment for staff.
    • Oversees and assists with setup, performs staff briefing, and monitors timing schedule.
    • Oversees service for the duration of the event and ensures guest satisfaction.
    • Coordinates cleaning services as they pertain to all events.
    • Manages and assists with breakdown of events, inventory equipment, and monitors cleanup, including physically moving tables, chairs, equipment, and any necessary event items.
    • Responds to the client's needs during events.
  • Oversees event follow-up procedures, including but not limited to:
    • Communicates final counts, wine consumption, and any additional charges to the Special Events sales team.
    • Verifies return of rental equipment and reconciles any discrepancies from the delivery invoice.
    • Submits departmental payroll for each event in accordance with company policies and completes payroll transfers when necessary.
    • Prepares event recap and produces actual profit/loss results by event.
  • Generates, documents, and maintains operating procedures for the department. Executes comprehensive "gold-standard" service standards for the Special Events department.
  • Assists with the hiring, orienting, coaching, discipline, and development of regular and on-call staff members. Follows established organizational policies regarding hiring, payroll, evaluation, and discipline.
  • Interacts directly with the customer, always taking responsibility for exceeding guest satisfaction.
  • Any and all other duties as assigned.

REQUIRED QUALIFCATIONS
Education:
  • Associate's degree in hospitality or management, or equivalent work experience in lieu thereof.

Experience:
  • Minimum of two (2) years of experience in event banquet management, with an emphasis on dining room service and execution, or two (2) years of restaurant management which includes banquet experience.
  • Minimum of one (1) year of supervisory experience required.

PREFERRED QUALIFCATIONS
  • Working knowledge of catering software, ideally TripleSeat.
  • Food Safety certification.
  • Comprehensive knowledge of fine wine handling and service.
  • Sommelier certification.

REQUIRED SKILLS
  • Excellent written, verbal communication, and presentation skills required. Must have demonstrated ability in organizational, time management, problem-solving, and interpersonal skills.
  • Extensive knowledge of food and wine with an emphasis on California and Napa Valley.
  • Excellent event management, interpersonal, and relationship-building skills, with a positive team-oriented attitude.
  • Demonstrated ability to show a high level of service responsiveness to customers.
  • Detail-oriented and thorough.
  • Must display a high level of energy and self-motivation.
  • Strong computer experience, which must include the ability to work effectively with MS Office suite products, i.e., Word, Excel, PowerPoint
  • Excellent logistical planning skills.

WORKING CONDITIONS
  • Must be available to work a changing schedule, including nights and weekends, based upon business needs.
  • Regular work requires a great deal of sitting, standing, lifting, bending, and stretching.
  • Must be able to stand for the duration of the shift, many times over eight (8) hours a day.
  • Must be able to use a computer for periods over eight (8) hours when needed.
  • Ability to lift and carry up to 25 pounds and be able to lift 40 pounds or more with assistance on occasion.
  • Must be able to work at both the St. Helena, CA, and Napa, CA, campus locations as needed for Special Events.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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