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Event Coordinator Jobs in Westfield, IN (NOW HIRING)

Michaels Stores

Party & Event Host

Indianapolis, IN · On-site

$17.50 - $20/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. * Engage with clients of all ages, from 4 to 94+, by creating ...

ASM Global

Event Manager | LGM

Indianapolis, IN

THE ROLE Directs and coordinates activities of workers engaged in onsite merchandise sales and directs/coordinates the set-up of the necessary equipment to service the event.As well as,manages ...

ASM Global

Event Manager | LGM

Indianapolis, IN · On-site

THE ROLE Directs and coordinates activities of workers engaged in onsite merchandise sales and directs/coordinates the set-up of the necessary equipment to service the event. As well as, manages ...

AEG

Event Manager | LGM

Indianapolis, IN · On-site

THE ROLE Directs and coordinates activities of workers engaged in onsite merchandise sales and directs/coordinates the set-up of the necessary equipment to service the event. As well as, manages ...

Jack Laurie Group

Sales Event Manager

Indianapolis, IN · On-site

$60K - $65K/yr

Own all event logistics including scheduling, booth setup, materials, and coordination * Partner with sales teams to align event goals, target audiences, and follow-up strategies * Track and report ...

Jack Laurie Group

Sales Event Manager

Indianapolis, IN · On-site

$60K - $75K/yr

Own all event logistics including scheduling, booth setup, materials, and coordination * Partner with sales teams to align event goals, target audiences, and follow-up strategies * Track and report ...

Michaels Stores

Party & Event Host

Anderson, IN · On-site

$9 - $12.25/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. * Engage with clients of all ages, from 4 to 94+, by creating ...

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See Westfield, IN salary details

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How much do event coordinator jobs pay per hour?

As of May 28, 2026, the average hourly pay for event coordinator in Westfield, IN is $23.47, according to ZipRecruiter salary data. Most workers in this role earn between $18.46 and $26.54 per hour, depending on experience, location, and employer.

What Do Event Coordinators Do?

Event Coordinators organize and oversee all the details concerning an event. They are the planners and decision-makers regarding every aspect leading up to, during, and following the occasion. This includes making bids and booking venue spaces, negotiating rates for items needed during the event, hiring staff, finding decorations, coordinating entertainment, and arranging transportation for guests. The ultimate goal is to ensure all the details come together to create an event that meets the client’s expectations.

What are the key skills and qualifications needed to thrive as an Event Coordinator, and why are they important?

To thrive as an Event Coordinator, you need strong organizational abilities, attention to detail, and experience in planning and executing events, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and on-site teams effectively. These competencies ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges during events.

What are some common challenges faced by Event Coordinators during the planning process, and how can they be addressed?

Event Coordinators often encounter challenges such as last-minute changes, tight deadlines, and managing multiple vendors simultaneously. Effective communication, thorough contingency planning, and strong organizational skills are essential for overcoming these obstacles. Building good relationships with vendors and team members also helps ensure smooth coordination and quick problem-solving when unexpected issues arise. Staying adaptable and maintaining a positive attitude can make a significant difference in successfully handling these challenges.

What does an Event Coordinator do?

An Event Coordinator is responsible for planning, organizing, and overseeing events such as conferences, weddings, corporate meetings, and parties. Their duties include managing budgets, selecting venues, coordinating with vendors, handling logistics, and ensuring that events run smoothly from start to finish. They often work closely with clients to understand their needs and preferences, and troubleshoot any issues that arise before or during the event. Strong communication, organization, and problem-solving skills are essential in this role.

What jobs make $3,000 a month without a degree?

Event coordinators can earn around $3,000 a month with relevant experience and strong organizational skills, often without requiring a college degree. Other roles such as sales representatives, real estate agents, or certain skilled trades may also reach this income level through commissions or hourly wages, depending on location and workload.

What is the difference between Event Coordinator vs Event Planner?

AspectEvent CoordinatorEvent Planner
CredentialsOften requires high school diploma or equivalent; certifications like CMP or CSEP are a plusSimilar credentials; certifications like CMP or CSEP are common
Work EnvironmentOn-site during events, coordinating logistics and vendorsPre-event planning, client meetings, and vendor coordination
Employer & Industry UsageEvent management companies, corporate, non-profit, hospitalityEvent planning agencies, corporate events, weddings, social events

While both roles involve planning and coordinating events, Event Coordinators focus on executing the event on the day, ensuring logistics run smoothly. Event Planners handle the overall planning process, from concept to completion, often working with clients from the start. Understanding these differences helps in choosing the right career path or job search focus.

More about Event Coordinator jobs
What are the most commonly searched types of Event jobs in Westfield, IN? The most popular types of Event jobs in Westfield, IN are:
What are popular job titles related to Event Coordinator jobs in Westfield, IN? For Event Coordinator jobs in Westfield, IN, the most frequently searched job titles are:
What job categories do people searching Event Coordinator jobs in Westfield, IN look for? The top searched job categories for Event Coordinator jobs in Westfield, IN are:
What cities near Westfield, IN are hiring for Event Coordinator jobs? Cities near Westfield, IN with the most Event Coordinator job openings:
Event Coordinator jobs near you
Infographic showing various Event Coordinator job openings in Westfield, IN as of May 2026, with employment types broken down into 75% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,811 per year, or $23.5 per hour.
Advancement Associate - Project Coordinator

Advancement Associate - Project Coordinator

Covenant Christian High School

Indianapolis, IN • On-site

$21.50 - $28.75/hr

Full-time

Posted 4 days ago

Job description

Advancement Associate - Project Coordinator
MISSION, VISION, AND VALUES
Covenant Christian High School provides an excellent, Christ-centered education, equipping students for a life of scholarship, leadership, and service. Our vision is to be a model for 21st-century education, anchored in three core values: Truth (revealed by God through Scripture and creation), Relationships (knowing God and one another with respect and accountability), and Engagement (faithful interaction with our world through service).
POSITION SUMMARY
The Advancement Associate - Project Coordinator is the organizational backbone of the Advancement team. This role owns cohesion across three named primary projects: Advancement Director's Schedule and Calendar Coordination, Advancement Event Planning & Execution, and Advancement Major Initiatives Coordination. The Coordinator is not responsible for doing everything within each project. The role is responsible for making sure everything gets done - on time, with the right people involved, with problems surfaced early and outcomes reported clearly. This is a full-time position reporting to the Director of Advancement.
The right person for this role thinks ahead. He/She anticipates what is needed before being asked. He/She brings structure to moving parts, builds repeatable systems for recurring work, and communicates status clearly to the Director and the team. He/She offers effective solutions for how to do things better and sets appropriate limits.
NAMED PRIMARY PROJECTS
This role is organized around three primary projects. Each one carries clear ownership and accountability.
Project 1 - Advancement Director's Schedule and Calendar Coordination
The Advancement Director's most important work happens in relationships - with donors, prospects, board members, alumni, and community partners. This project exists to make sure those conversations happen consistently, efficiently, and at the right pace.
The Coordinator owns the following within this project:
  • Maintain and manage an active contact list of individuals the Director intends to meet with, organized by relationship stage and priority.
  • Draft and send outreach emails on behalf of the Director - customized by relationship type - to schedule meetings and follow up with prospects.
  • Manage the Director's calendar to protect meeting capacity, ensure adequate prep time before major engagements, and flag weeks where volume is unsustainable.
  • Log meeting notes, contact updates, and relationship activity in Blackbaud Raiser's Edge NXT, keeping records current and accessible.
  • Produce regular reports from RE-NXT that give the Director visibility into relationship activity, pipeline status, and follow-up needs.
  • Coordinate follow-up actions that arise from donor conversations - connecting the right people, scheduling next steps, tracking through to completion.
  • Flag calendar conflicts, missed follow-ups, or relationship gaps before they become problems.

Project 2 - Advancement Event Coordination
Covenant's advancement calendar includes a recurring set of events - business networking, alumni engagement, donor cultivation, the gala, Grandparents Day, and others. This project ensures every event runs well, is properly resourced, and produces outcomes that can be measured and improved.
The Coordinator owns the following within this project:
  • Serve as the primary point of contact and coordination lead for all advancement events - managing logistics, timelines, vendors, volunteers, and internal stakeholders.
  • Build and maintain standardized event playbooks for recurring events, so each iteration benefits from what was learned in the last.
  • Track registrations, communications, and follow-up activity before and after each event.
  • Coordinate with Admissions, Finance, School Leadership, and external partners as needed to resource each event appropriately.
  • Report event outcomes - attendance, engagement, giving activity, feedback - in a consistent format that supports year-over-year comparison.
  • Surface problems or resource gaps early so leadership can respond before deadlines are missed.
  • Bring ideas for improving event quality, increasing engagement, and reducing friction in the planning process.

Project 3 - Advancement Major Initiatives Coordination
Beyond recurring events, the Advancement team carries major initiatives at any given time - campaign feasibility work, annual fund efforts, SGO communications, grant cycles, and others. This project ensures those initiatives move forward with clarity and accountability.
The Coordinator owns the following within this project:
  • Maintain a clear picture of all active major initiatives - timelines, owners, deliverables, and current status.
  • Coordinate across team members and external partners (consultants, designers, vendors) to keep initiatives on track.
  • Produce regular status reports that give the Director and leadership team visibility into where things stand and what needs attention.
  • Document workflows and decisions so institutional knowledge is preserved and repeatable.
  • Anticipate downstream needs - materials, approvals, data, or communication - before they become bottlenecks.
  • Flag risks, delays, or dependencies that could affect outcomes, and bring a proposed path forward when surfacing problems.
  • Support the Director in preparing for major conversations, presentations, and proposals by organizing background materials and ensuring nothing falls through the cracks.

CORE COMPETENCIES
  • Exceptional organizational skills with strong attention to detail and a bias toward follow-through.
  • Ability to manage multiple concurrent projects without losing sight of priorities or deadlines.
  • A natural instinct to think ahead - anticipating needs, surfacing problems early, and proposing solutions.
  • Strong written and verbal communication skills; able to draft professional correspondence on behalf of leadership.
  • Relational warmth and credibility across a wide range of constituents - donors, staff, vendors, and volunteers.
  • Comfort working in a dynamic, fast-moving environment where priorities can shift.
  • Genuine alignment with the mission and values of Covenant Christian High School.
  • Proficiency in or willingness to learn Blackbaud Raiser's Edge NXT

Reporting to the Director of Advancement

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