Event Coordinator Jobs in San Luis Obispo, CA (NOW HIRING)

Marcerro is seeking a dynamic and detail-oriented Events & Catering Coordinator to join our team. This role is responsible for selling, detailing, and executing social, corporate, and F&B driven events ranging from celebrations, and corporate events to creative brand activations and local gatherings for Marcerro with the additional opportunity to incorporate group gatherings from Nightsky Camps. The ideal candidate is both revenue-driven and execution-focused, ensuring that every event is thoughtfully planned, seamlessly delivered, and aligned with the hotel's unique style.
This is a part-time, on-site, non-exempt position that reports to the Executive Chef and Beverage Director. The salary range for this position is $23/hour.
Nightsky
Nightsky San Luis Obispo is an elevated, nature-immersive hospitality experience set atop a hill with sweeping views of the Nine Sisters. Designed for connection, rejuvenation, and simple-but-beautiful moments, our luxurious eco-tents, al fresco gathering spaces, and curated activities offer guests a refined, comfortable immersion in nature.
Our personality is warm, adventurous, neighborly, stylish yet approachable. We believe in the power of shared humanity, in balance, in embracing nature's rhythm, and in taking it easy while delivering thoughtful, meaningful hospitality.
Set within Nightsky, Marcerro features a creative and cleverly-designed F&B program to minimize service complexity while guests are encouraged to mingle together through communal programming for a memorable experience. Marcerro-a name born from the union of mar (sea) and cerro (hill)-pays homage to the stunning natural convergence of the Pacific Ocean and the Santa Lucia Mountains that cradle our site. This unique positioning inspires everything we do, from the ingredients we source to the atmosphere we create.
We operate a streamlined, light-touch service model-where guests may encounter only a few "hosts," but every detail feels curated, intentional, and inspired by the natural world around us.
Who We Are

• Passionate about hospitality, the outdoors, and creating meaningful guest experiences.
• Culture-driven, committed to respect, teamwork, accountability, and entrepreneurial spirit.
• Unique in our approach - encouraging individuality, authenticity, and creativity.
• Innovators, constantly evolving to enhance experiential programming and guest engagement.
• A growing team seeking leaders who recognize the importance of associate engagement and guest connection.
• Proud to promote from within and build diverse, inclusive teams that thrive.

Key Responsibilities
Sales & Business Development

• Proactively source new catering and event business through outbound prospecting, networking, and site tours.
• Develop and maintain relationships with planners, local businesses, and community partners.
• Craft tailored proposals that reflect the vision and goals of each client while maximizing revenue opportunities.
• Conduct site visits and confidently present the hotel's event capabilities, culinary strengths, and personalized service.

Event Planning & Detailing

• Serve as the main point of contact from contract signature through event completion.
• Collaborate with clients to confirm event objectives, design details, menu selections, timelines, and décor preferences.
• Prepare accurate and detailed Banquet Event Orders (BEOs), diagrams, and event timelines.
• Coordinate all logistics including AV, furniture rental, room set-up, vendor access, signage, and flow of service.
• Work closely with the Executive Chef and restaurant team to design menus that are both creative and operationally sound.
• Maintain constant communication with the client throughout the planning process, providing updates and confirmations in a timely manner.
• Host pre-conference meetings as needed and serve as an advocate for the client on-site.

On-Site Execution

• Oversee on-site execution of events to ensure all elements are delivered as planned.
• Conduct final walkthroughs prior to each event and lead pre-event huddles with operational teams.
• Greet clients on arrival, remain present during key functions, and serve as the on-the-ground contact for all needs or issues.
• Monitor room sets, service timing, and food presentation for quality and consistency.
• Troubleshoot challenges in real time with grace and professionalism.

Post-Event & Administrative

• Conduct post-event debriefs with clients and gather feedback.
• Ensure all charges are reconciled and accurately billed.
• Log key event details, feedback, and client preferences in sales tools for future reference.
• Assist with monthly forecasts, pace reports, and event summaries as needed.
• Maintain accurate records in sales tools and track performance to revenue goals.

What You Bring to the Table

• Minimum of 2 years of experience in a similar event sales and/or event planning role, ideally within a hotel, restaurant, catering, or lifestyle/hospitality environment.
• Proven ability to sell, plan, and execute social, corporate, and food & beverage-driven events with strong attention to detail.
• Experience creating and managing key event documentation such as proposals, contracts, Banquet Event Orders (BEOs), timelines, and event diagrams.
• Strong interpersonal and communication skills, including confidence in hosting site tours, leading client conversations, and managing expectations from start to finish.
• Demonstrated ability to thrive in a fast-paced environment, balancing multiple events and deadlines while staying organized and service-focused.
• Collaborative working style with a track record of partnering effectively with culinary and operations teams to deliver successful events.
• Working knowledge of event logistics including vendor coordination, room set-ups, rentals, AV planning, and on-site execution.
• Proficiency with common sales and event tools (CRM, catering/event platforms, Microsoft Office/Google Suite); ability to learn internal systems quickly.
• Ability to work a flexible schedule, including evenings, weekends, and holidays as needed to support events.

Non-Negotiables (Our Core Values)

• SERVE OTHERS.
• LIVE 360.
• BUILD A POSITIVE TEAM.
• COMMUNICATE.
• BE WILDLY PASSIONATE.
• TAKE OWNERSHIP.
• LEARN + INNOVATE.
• EMBRACE CHANGE.

As part of an organizational culture that embraces change and progress, this job description does not seek to limit the tasks and responsibilities of the position. Rather, it acts as a springboard for future career and personal development within the property team and entire Modus Hotels' community.
We are an equal opportunity employer. We actively respect the right of any qualified individual who performs to Modus standards to work. Discrimination based on gender, age, race, religion, national origin, marital status, sexual orientation, disability, or any other characteristic not related to performance, ability or attitude protected by state or federal law, is disrespectful, bad business and won't be tolerated. It's also illegal.
Modus by PM Hotel Group will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
This description is subject to change, at the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an "at will" associate.
While this is a salaried position, be prepared to accommodate varying schedules including nights, weekends, and holidays, as required. This position will require moving self in different positions to accomplish tasks in various environments. The position may require moving greater than 50% of the time.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.