Event Assistant Jobs in Moline, IL (NOW HIRING)

The Association Relations Manager serves as the College’s relationship manager for external associations and (non-licensing) entities involved in the chiropractic profession. The Manager also manages the relationships with the College’s corporate Donors within the Alumni Program Partners. The Manager executes the overall strategy, plan, budget, and execution of the chiropractic associations program. This position collaborates closely with their director and other Advancement staff and college-wide partners.

Specific Duties and Responsibilities:

• Articulate the vision, mission, goals, and core values of the College. 
• Represent Palmer College at professional association conferences throughout the United States, Canada and occasionally internationally.
• Manage the calendar for all chiropractic association related events, including locations, staff coverage, additional alumni events, related expenses, and other related details.
• Maintain and monitor reports for tracking chiropractic association metrics and data that inform budget and attendance decisions.
• Develop and deliver dynamic presentations for alumni gatherings that further the mission of the College and the Advancement office: to amplify pride and inspire engagement, leading to lifelong connections and impactful generosity.
• Host small gatherings of Alumni, alumni luncheons, and individual meetings when applicable.
• Manage the Alumni Ambassadors program (independent contractors) within the Associations program, including recruiting and training both in-person and virtually.
• Collaborate with student services and Palmer’s business development center to bring in association speakers monthly to campus to introduce students to the value of participating in associations.
• Collaborate closely with Directors of Development and Director of Alumni to increase engagement at association events; routinely identifying prospects and assisting in qualification of prospects as appropriate.
• Set up and organize booths, displays, and promotional materials to effectively communicate the college’s mission, values, and key messaging to alumni, donors, prospective students and stakeholders.
• Gather appropriate data and metrics related to each event and participate in prospect strategy meetings to show success and identify areas of improvement.
• Collaborate closely with Assistant Director of Alumni to advance the usage of our Palmer-exclusive online platform, creating online experiences, and monitoring other general platform usage data.
• Manage a portfolio of corporate Donors, overseeing strategy of stewardship, managing inventory of products, and solicit new Donors while at Association events.
• Assist the department staff in planning and implementation of goals and objectives as outlined by the Advancement Office
• Performs other duties as assigned. 

Minimum Qualifications:

• Bachelor’s degree required, preferred with one to two years of related experience; or equivalent combination of education and experience.
• Ability and willingness to travel up to 50% of the time during peak months in the spring and fall, averaging 30-40% travel overall.
• Ability to effectively supervise, train, and develop assigned staff members.
• Experience coordinating special events and/or tradeshow-type booths.
• Possess a solid understanding and appreciation of the importance of philanthropy.
• Experience using a customer relations management database, preferably Salesforce.
• Excellent communication and interpersonal skills, with the ability to collaborate with colleagues college-wide, alumni, donors, vendors, and the public.

• Excellent organizational skills with the ability to handle multiple projects and execute work assignments independently with attention to detail.
• Ability to represent the College professionally with integrity, character and professionalism.
• Demonstrate strong adaptability with the capacity to quickly assess situations and implement effective solutions.
• Ability to treat confidential information with the highest ethical and professional standards.
• Ability to perform assigned duties with time pressures and frequent interruptions
• Ability to work various hours as job requires.  

Physical Requirements and Work Environment:

• Frequent need to stand, stoop, walk, sit, lift objects (up to 25 pounds) and perform other similar actions during the workday
• Travel up to 50% of the time during peak months in spring and fall, averaging 30-40% travel overall.

This position description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. Other functions may be assigned, and management retains the right to add or change the duties at any time.