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Event Assistant Jobs in Champaign, IL (NOW HIRING)

Event Coordinator

Champaign, IL · On-site

$20/hr

  • Medical

  • Retirement

  • PTO

... Assist guests with menus, decor, entertainment, staffing, and logistics Prepare event floor plans & coordinate with the A/V team Ensure smooth event execution and solve issues quickly and ...

Event Coordinator

Champaign, IL

$20/hr

  • Medical

  • Retirement

  • PTO

Manage events from planning through clean-up * Assist guests with menus, décor, entertainment, staffing, and logistics * Prepare event floor plans & coordinate with the A/V team * Ensure smooth ...

We provide event staffing personnel to local venues and we're looking for people to assist us in multiple event staffing positions. We service universities in the area and are currently looking for ...

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Event Assistant information

See Champaign, IL salary details

$11

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$29

How much do event assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for event assistant in Champaign, IL is $20.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.63 and $23.61 per hour, depending on experience, location, and employer.

What is an event assistant?

Event Assistants are professionals who support the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities often include handling logistics, setting up venues, managing guest lists, communicating with vendors, and ensuring that events run smoothly. They work closely with event planners and coordinators to address any issues that may arise during the event. Strong organizational and communication skills are essential for this role, as is the ability to multitask and work under pressure. Event Assistants play a crucial role in creating successful and memorable events.

What are the key skills and qualifications needed to thrive as an event assistant, and why are they important?

To thrive as an Event Assistant, you need strong organizational skills, attention to detail, and experience with event planning or coordination, often supported by a relevant degree or coursework. Familiarity with event management software, registration platforms, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities are crucial soft skills for this role. These skills ensure smooth event execution, positive attendee experiences, and the ability to effectively handle unexpected challenges.

What are some common challenges event assistants face during the planning and execution of events?

Event Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and handling last-minute changes from clients or attendees. Flexibility and strong organizational skills are essential, as the role requires juggling various tasks like setting up venues, tracking inventory, and responding quickly to unexpected issues. Effective communication is key, since Event Assistants frequently collaborate with event planners, caterers, and venue staff to ensure everything runs smoothly.

Is event planning a stressful job?

Event planning can be stressful due to tight deadlines, managing multiple vendors, and coordinating logistics. Event assistants often handle various tasks simultaneously, requiring strong organizational skills and the ability to adapt quickly to changing circumstances.

What are the most commonly searched types of Event jobs in Champaign, IL?

The most popular types of Event jobs in Champaign, IL are:

What job categories do people searching Event Assistant jobs in Champaign, IL look for?

The top searched job categories for Event Assistant jobs in Champaign, IL are:

What cities near Champaign, IL are hiring for Event Assistant jobs?

Cities near Champaign, IL with the most Event Assistant job openings:

Infographic showing various Event Assistant job openings in Champaign, IL as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,905 per year, or $20.6 per hour.

Assistant Director of Events and Donor Engagement - Veterinary Medicine

University of Illinois

Urbana, IL • On-site

Full-time

Posted 16 days ago


Job description

Project and Event Management
  Coordinate planning and execution of events according to college and university policies, including but not limited to:
         Campaign specific special events, CVM's alumni awards and class reunions, alumni and donor receptions including Awards and scholarships
         Other college events - conferences and investitures, job fairs, game day events, golf outings
  Organize and execute the college's annual awards and scholarships to ensure proper award amounts, award criteria, and process. Execute process around all constituents' recognition and involvement.
  Collaborate with college stakeholder groups on events, including yearly planning to build a comprehensive college event calendar.
  Communicate with outside groups (campus and public) on event operations and expectations.
  Coordinate logistics including identifying potential vendors, venues, service needs, and acquiring vendor contracts.
  Assist with event execution including coordination of event setup and teardown. 
  Work with Advancement administrative team to adhere to OVCIA and college budget for events. Manage events budget and estimate return on investment for events. Administer appropriate reports when necessary to inform decision making with regard to revenue and registration of events.
  Manage a repository of policies and procedures for project and events management, deadlines and contacts within a shared-drive for team members. This will also include post event follow-up, lessons learned, etc.
  Utilize campus central database (TED) for contacts, invitations, attendees.
  Hire, train and evaluate student interns and volunteers.
  Travel and work evenings and weekends as needed.

Philanthropic Relations
  Partner with team members to craft unique donor engagement experiences for the College of Veterinary Medicine - specific donors. Develop, manage and maintain comprehensive donor engagement plans.
  Manage donor-funded projects and naming opportunities, where related to events in order to maximize donor satisfaction.
  Develop, implement and manage student-constituent initiatives for the college as directed providing students with organized opportunities to connect with constituents in order to increase philanthropic inclination (e.g., alumni speaking panels, scholarship thank you letters, etc.)
  Develop, implement and manage referring-DVMs and alumni initiatives for the college as directed providing DVMs with organized opportunities to connect with College of Veterinary Medicine leadership, clinicians, faculty and students in order to increase philanthropic inclination. 
  Collaborate with team members to facilitate donor stewardship materials, report templates, giving-programs enhancement, etc.
  Identify ways to involve others (i.e., dean faculty, student, alumni, volunteers, etc.) in cultivation and stewardship efforts. Actively share contacts and relationships with those who may have common goals or needs. Engage with faculty and staff to gain a strong knowledge of academic and research programs in order to identify and define priorities for potential funding through donor and alumni support.
  Participate in Stewardship and Donor Relations centered events including but not limited to scholarship receptions, award ceremonies, donor appreciation celebrations and regional alumni events.

Alumni Engagement
  Collaborate with advancement members and the college departments on engaging all alumni for events and stewardship.
  Provide quarterly reporting on alumni interactions provided by advancement gift officers.
  Develop and implement college alumni engagement events to ensure alumni and donor engagement.
  Work with senior administrators and advancement colleagues to both provide process improvement recommendations and to research problematic funds, including preparation of alternate use proposals to present to the Stewardship committee of the University of Illinois Foundation when necessary.

Other
  Attend campus meetings as requested
  Other duties as assigned


University of Illinois logo

About University of Illinois

Sourced by ZipRecruiter

The University of Illinois, located in Urbana, Illinois, US, is a prominent entity in the higher education sector. Operating its official functions through its website uillinois.edu, the institution provides a range of educational programs and services. The University was founded in 1867 and has since grown dramatically both in size and reputation. Its core values are embodied in its mission to enhance the lives of its students and citizens in the state, nation, and world through leadership in learning, discovery, engagement, and economic development. The university boasts several notable achievements including producing Nobel laureates and Pulitzer prize winners. It is renowned for its research programs and is known for significant advancements across various fields including engineering, science, and humanities.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Urbana, IL, US

Year founded

1974

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