Event Assistant Jobs in Illinois (NOW HIRING)

About the Organization
About SBR Events Group
We are a collection of two of Chicago's leading special event brands, all working collectively together to provide our clients with proven excellence in culinary, hospitality design, and production for their unique events.
SBR Events Group brings tremendous opportunities for agile and passionate individuals looking to work hard in a dynamic, challenging, fun, and inspiring environment. We place integrity, teamwork, and kindness at the heart of what we do.
We have created a culture where we are passionate about collaboration and hospitality and can care for each other and our customers by doing the right thing for the right reason.
Get to know us!
TikTok: @sweetbabyrayscatering
IG: @sweetbabyrayscatering
IG: @truecuisine
Facebook: Sweet Baby Ray's Restaurant & Catering
YouTube: Sweet Baby Ray's Catering
Category
Sales and Marketing
Full-Time/Part-Time
Full-Time
Position
Event Coordinator
Description
Why You'll Love Working Here
Join a collaborative, supportive team that values your growth
Gain hands-on experience with exciting and varied events
Access mentorship and clear opportunities for career advancement in catering and events
Blend your creativity with organization in a fast-paced role
Occasionally work on-site to deepen your event execution knowledge
Develop valuable sales and client relationship skills
The Position:
Job Description Summary:
The Catering Event Coordinator supports the planning, coordination, and administrative management of catering and special events across all SBR Events Group brands. This role works closely with the Director of Sales and assigns Catering Sales and Event Consultant(s) to assist in the successful coordination and execution of client events.
This position is ideal for an organized, detail-oriented individual interested in developing a career in catering, hospitality, or special events while contributing to a fast-paced, collaborative environment.
JOB DUTIES
Key Accountabilities
Catering event management and administrative responsibilities directly supporting assigned Catering Sales and Event Consultant(s) and the Director of Sales. Responsibilities may include business development support, event proposal and contract generation, client communication, vendor coordination, and serving as a communication liaison between the Event Consultant(s) and SBR operations and culinary teams to support successful event execution.
Duty Statements

• Support SBR's Drop-off, Set-up, Pick-up Program and act as a facilitator of order entry for Drop-off, Set-up, Pick-up events.
• Conduct research to source special products and services needed for client events.
• Assist in developing menus, client proposals, and creative concepts for special events.
• Work with subcontractors and vendors to obtain quotations, communicate event status updates, place orders, and reconcile vendor costs versus retail pricing.
• Assist in the preparation and coordination of event-related proposals and contracts that support client needs and event objectives.
• Create BEOs, purchase orders, production schedules, timelines, floor plans, run of show documentation, waivers, tasting photos, COIs, venue information, and other event-related documentation while ensuring all information is properly linked to events.
• Assist clients by facilitating communication, providing information, and servicing client needs in conjunction with the assigned Catering Sales and Event Consultant.
• Act as a communication liaison between Event Consultants, clients, culinary, operations, production teams, vendors, and venues to support successful event execution.
• Attend, participate in, and document internal and external operations, sales, and client meetings necessary for the coordination and successful planning of events.
• Occasionally participate in on-site event production, assisting with event setup, décor, food and beverage presentation, and management of production details while interacting professionally with clients, vendors, venues, and event staff.
• Assist assigned Event Consultant(s) with venue outreach, client follow-up, and sales-related support projects by providing information, support materials, quotations, and administrative coordination.
• Track deposits, payments, signed contracts, COIs, and required event documentation to ensure events remain accurate and execution ready.
• Assist assigned Catering Sales and Event Consultant(s) with tastings, walkthroughs and planning meetings when additional coordination support is needed due to competing priorities, scheduling demands or event volume.
• Assist in ensuring event details, timelines, and deliverables are complete, accurate, and prepared for execution.
• Perform additional tasks as assigned by the Sales Director.

Performance Standards
The Catering Event Coordinator role is expected to be carried out with general supervision, strong attention to detail, timely communication, and effective coordination across multiple departments and event responsibilities.

• Must be able to multitask and manage multiple event-related tasks, deadlines, and requests simultaneously.
• Ability to work well with internal and external participants is essential.
• Must communicate clearly and effectively with staff, managers, vendors, and clients.
• Must be proficient in the use of technology, office applications, and CRM systems.
• Must be detail-oriented, organized, and able to prioritize competing responsibilities effectively.
• Must maintain professionalism and responsiveness in a fast-paced environment.
• Demonstrate a positive, can-do attitude with energy, drive, and enthusiasm
• Adhere to the Company Code of Ethics and actively demonstrate the Company's values in all interactions.

Position Requirements
JOB SPECIFICATIONS
Minimum Education Level Required
College degree in business, marketing, hospitality, communications, or related field preferred.
The minimum experience level required
2-4 years of experience in hospitality, catering, event planning, administrative coordination, or related field preferred.
Reporting Structure
The incumbent reports to the Director of Sales and works closely with assigned Catering Sales and Event Consultant(s).
The skills required
The job requires:

• Ability to communicate professionally and effectively with clients, vendors, and internal teams.
• Ability to articulate products, services, and event-related information clearly and accurately.
• Ability to support client-focused and achievable event solutions.
• Strong listening, organization, and time management skills.
• Excellent verbal and written communication skills.
• Computer proficiency in office applications, CRM systems, and event management software.
• Ability to manage multiple priorities while maintaining attention to detail and accuracy.
• Ability to take initiative and drive tasks to completion

Physical Demand & Work Environment
The physical demands described here are representative of those an employee should possess to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The majority of the time is spent in office settings outside of the production warehouse. The operational environment includes fluctuating temperatures and high noise levels.
Frequently required to sit, use hands to finger, handle, or feel, and talk or hear.
Though primarily a sedentary role, some physical activity is required. This role may require the ability to lift and carry materials, stand for extended periods, and assist with event setup activities.
Occasionally, an incumbent will be required to climb stairs, kneel, and lift to 30 pounds.
Specific vision abilities required include close, distance, peripheral, and depth perception.
Schedule
Monday-Friday, 8:30 AM-5:00 PM, with occasional balancing of hours to accommodate evening and weekend event responsibilities as business needs dictate.
Benefits:
SBR Events Group offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs. Some ot the benefits may include:
401(k) Retirement Plan with company matching contributions.
Dental insurance, Health insurance, and Vision insurance.
Health savings account.
Short-term and long-term disability income.
Term life and AD&D insurance.
Employee assistance program
Paid time off and holiday pay.
Mileage and cell phone reimbursement.
Performance bonuses.
Flexible schedule
Employee discounts
Wellness programs
Wealth management planning
Reward programs
Compensation & Benefits:
Anticipated pay range: $22-$26 per hour.
Salary offers may be commensurate with experience, skills, education, and training. The compensation is subject to change at the company's sole discretion based on institutional needs.
Supplemental pay types:
Bonus pay
Commission pay
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Exempt/Non-Exempt
Non-Exempt
This position is currently accepting applications.