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Estate Administrator Jobs (NOW HIRING)

Northern Trust

Senior Estate Administrator, WM

Houston, TX · On-site

$82K - $111K/yr

SENIOR ESTATE ADMINISTRATOR, WEALTH MANAGEMENT OH: R157899 Administers complex, sensitive probate estates and taxable trustscontainingsophisticated estate plans, sensitive family situations, and ...

Northern Trust

Senior Estate Administrator, WM

Dallas, TX · On-site

$85K - $115K/yr

SENIOR ESTATE ADMINISTRATOR, WEALTH MANAGEMENT OH: R157899 Administers complex, sensitive probate estates and taxable trustscontainingsophisticated estate plans, sensitive family situations, and ...

Northern Trust

Senior Estate Administrator, WM

Austin, TX · On-site

$85K - $115K/yr

SENIOR ESTATE ADMINISTRATOR, WEALTH MANAGEMENT OH: R157899 Administers complex, sensitive probate estates and taxable trustscontainingsophisticated estate plans, sensitive family situations, and ...

Northern Trust

Senior Estate Administrator, WM

Austin, TX · On-site

$85K - $115K/yr

SENIOR ESTATE ADMINISTRATOR, WEALTH MANAGEMENT OH: R157899 Administers complex, sensitive probate estates and taxable trusts containing sophisticated estate plans, sensitive family situations, and ...

Northern Trust

Senior Estate Administrator, WM

Austin, TX · On-site

$85K - $115K/yr

SENIOR ESTATE ADMINISTRATOR, WEALTH MANAGEMENT OH: R157899 Administers complex, sensitive probate estates and taxable trusts containing sophisticated estate plans, sensitive family situations, and ...

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Estate Administrator information

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$37.5K

$63.7K

$109K

How much do estate administrator jobs pay per year?

As of Sep 13, 2026, the average yearly pay for estate administrator in the United States is $63,683.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,500.00 and $90,000.00 per year, depending on experience, location, and employer.

What is an estate administrator?

Estate Administrators are individuals or professionals appointed to manage and settle the estate of a deceased person when there is no will or named executor. Their responsibilities include identifying and valuing assets, paying debts and taxes, and distributing the remaining assets to rightful heirs according to the law. Estate Administrators play a crucial role in ensuring the estate is handled legally and efficiently. They often work closely with courts, beneficiaries, and legal professionals to fulfill their duties. This role requires attention to detail, organizational skills, and a thorough understanding of probate processes.

What are the key skills and qualifications needed to thrive as an estate administrator, and why are they important?

To thrive as an Estate Administrator, you generally need a strong understanding of probate law, financial management, and estate planning, often supported by relevant legal or paralegal qualifications. Familiarity with probate software, accounting tools, and document management systems is typically required. Strong organizational skills, attention to detail, and clear communication are critical soft skills for managing complex legal and financial tasks while coordinating with beneficiaries and legal professionals. These abilities ensure the efficient, accurate, and lawful administration of estates, protecting client interests and maintaining compliance.

What are some common challenges faced by estate administrators when managing complex estates?

Estate Administrators often encounter challenges such as handling estates with multiple beneficiaries, navigating disputes among heirs, and managing diverse asset types like real estate, investments, and personal property. Additionally, they must ensure compliance with legal requirements, meet strict deadlines for filing documents, and communicate clearly with attorneys, accountants, and family members. Success in this role requires strong organizational skills, attention to detail, and the ability to remain impartial and diplomatic during sensitive situations.

What is the difference between Estate Administrator vs Probate Coordinator?

AspectEstate AdministratorProbate Coordinator
CredentialsMay require estate management or legal knowledge, certifications varyOften has legal or administrative certifications, familiarity with probate laws
Work EnvironmentTypically works in estate offices, law firms, or financial institutionsWorks within probate courts, law firms, or estate agencies
Employer & IndustryFinancial institutions, law firms, estate planning companiesCourts, legal firms, estate administration services
Search & Comparison IntentPeople comparing estate management roles or seeking estate administration jobsIndividuals looking into probate process roles or legal estate support

Estate Administrators manage the overall estate settlement process, coordinating assets and beneficiaries, often in a legal or financial setting. Probate Coordinators assist with the probate process, focusing on legal paperwork and court procedures. While both roles involve estate handling, the Estate Administrator has broader responsibilities, whereas the Probate Coordinator specializes in legal probate tasks.

Does an estate administrator get paid?

Yes, estate administrators are typically compensated for their work, either through a fee structure outlined in the estate plan or by court approval. The amount can vary based on the complexity of the estate and local laws, and administrators often receive a percentage of the estate or an hourly rate. Compensation is usually documented and approved during the probate process.

How do I become an estate administrator?

To become an estate administrator, you typically need to have a good understanding of estate laws and procedures, which can be gained through relevant education or experience in legal or administrative roles. Some jurisdictions require appointment by a court or the deceased's will, and obtaining relevant certifications or licenses may be necessary. Strong organizational, communication, and decision-making skills are essential for managing estate affairs effectively.
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Estate Administrator jobs near you
Infographic showing various Estate Administrator job openings in the United States as of August 2026, with employment types broken down into 90% Full Time, 6% Part Time, and 4% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $63,683 per year, or $30.6 per hour.

Commercial Real Estate Administrator - To 80K - Deerfield, IL - Job 3720

Deerfield, IL • On-site

The Symicor Group
Recruiting and Staffing Services • 1 - 10 employees
Learn more about The Symicor Groupexternal

$80K/yr

Full-time

Re-posted 18 days ago

Job description

Commercial Real Estate Administrator - To $80K - Deerfield, IL - Job # 3720Who We AreThe Symicor Group is a boutique talent acquisition firm based in Schaumburg, IL & Rockport, TX. Our nationally unique value proposition centers around providing the very best available banking and accounting talent. In fact, most of our recruiters are former bankers or accountants themselves!We know how to evaluate the very best banking and accounting talent available in the market. Whether you are a candidate seeking a new opportunity or a bank or company president trying to fill an essential position, The Symicor Group stands ready to deliver premium results for you.The PositionOur bank client is seeking to fill a Commercial Real Estate Administrator role in the Deerfield, IL area. The position is responsible for supporting the Commercial Real Estate group account officers by preparing loan files and coordinating loan closings with the Loan Operations department. Assist in collecting and monitoring the receipt of customer financial information.   
The opportunity has a generous salary of up to $80K and a benefits package.  (This is not a remote position)Commercial Real Estate Administrator responsibilities include:
  • Supporting Commercial and Construction Loan Portfolio monitoring in the area of managing credit limit availability of revolving ABL loans, floor plan lines, Commercial and Residential construction draw advances. 
  • Maintaining compliance with credit terms, loan/security agreements, and regulatory and internal guidelines (processes and procedures). 
  • Working in conjunction with borrowers, contractors (general and subs), monitoring firms and title companies to ensure projects remain on time and budget for completion.
  • Preparing, maintaining and updating Borrowing Base, Transportation and Construction Loan Status reports, ABL Line Freezing Log, Over-advance Log, and work logs for both Commercial Loan and Construction loan monitoring. 
  • Post-closing construction document exception management. This includes monitoring, loading, clearing, reporting, delegating and all related matters to post closing documentation exceptions.
  • Monitoring borrower's or GC's compliance with the lender's construction loan policies & procedures, reviewing of project status reports, draw requests and recommendations for fundings.
  • Supervising staff in Oklahoma and Texas that provide the daily monitoring of the Loan Portfolios.
  • Preparing annual reviews of the staff. 
  • Conducting training of the staff. 
  • Providing supporting checklists and ensures compliance with Processes and Procedures implemented by the Department Bank wide.
  • Monitoring, reviewing and ordering field audits and other inspection reports as requested from Senior Credit Risk Officers, Commercial Lending, and Collateral Officer.
  • Providinges leadership support and is actively involved in the development and implementation of Special Projects as delegated by the SVP of Credit Administration, Chief Credit Officer and Executive Management.
Who Are You?You're someone who wants to influence your own development. You're looking for an opportunity where you can pursue your interests and your passion. Where a job title is not considered the final definition of who you are, but merely the starting point for your future.You also bring the following skills and experience:
  • Bachelor's Degree in Finance and/or Accounting or related field.
  • Five or more years working experience in loan review or credit analysis.
  • Knowledge and experience working with title companies, construction monitoring companies, municipalities and general contractors.
  • Candidates with knowledge in commercial construction loan processes.
  • General working knowledge of construction permits, licenses and lien waivers.
  • Thorough understanding of the funding process.
The next step is yours. Email us your current resume along with the position you are considering to:resumes@symicorgroup.com

Apply