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Entry Level Records Management Jobs in California

ZL Technologies

Entry-Level Accountant

Milpitas, CA · On-site

Record journal entries and maintain the general ledger. * Perform monthly bank and account ... ZL's history of engineering and delivering large-scale solutions for managing enterprise data has ...

ZL Technologies

Entry-Level Accountant

Milpitas, CA

Record journal entries and maintain the general ledger. * Perform monthly bank and account ... ZL's history of engineering and delivering large-scale solutions for managing enterprise data has ...

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All JobsRecords Management JobsEntry Level Records Management JobsEntry Level Records Management Jobs in California

Entry Level Records Management information

See California salary details

$26.6K

$48.5K

$68.1K

How much do entry level records management jobs pay per year?

As of Aug 9, 2026, the average yearly pay for entry level records management in California is $48,546.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,400.00 and $52,800.00 per year, depending on experience, location, and employer.

What does an entry level records management do?

In an entry level records management role, your day usually involves organizing, filing, digitizing, and maintaining both physical and electronic records according to company protocols. You may also assist with labeling, indexing, retrieving documents upon request, and ensuring compliance with retention policies. Much of your time will be spent working independently, but you'll also collaborate with administrative staff and other departments to ensure records are accurate and accessible. Over time, you'll gain familiarity with internal systems and develop an understanding of information governance, which can open up advancement opportunities within records or information management.

What are the key skills and qualifications needed to thrive in entry level records management?

To thrive as an Entry Level Records Management professional, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes basic knowledge of data privacy regulations is beneficial. Reliability, discretion, and effective communication set standout candidates apart in this role. These skills ensure records are accurately maintained, secure, and easily retrievable, supporting organizational efficiency and compliance.

What is the career path in entry level records management?

Entry level records management roles typically serve as a starting point in the field, with opportunities to advance to positions such as records supervisor, records analyst, or records manager. Progression often involves gaining experience, developing skills in data organization and compliance, and obtaining certifications like Certified Records Manager (CRM).

What is an entry level records management?

An Entry Level Records Management job involves organizing, maintaining, and retrieving documents and records for an organization. Responsibilities typically include data entry, filing, scanning, and ensuring compliance with record-keeping policies. This role requires attention to detail, organizational skills, and basic computer proficiency. It provides a foundation for career growth in records management, archives, or information governance.

What are the most commonly searched types of Records Management jobs in California? The most popular types of Records Management jobs in California are:
What job categories do people searching Entry Level Records Management jobs in California look for? The top searched job categories for Entry Level Records Management jobs in California are:
What cities in California are hiring for Entry Level Records Management jobs? Cities in California with the most Entry Level Records Management job openings:
Entry Level Records Management jobs near you
Infographic showing various Entry Level Records Management job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $48,546 per year, or $23.3 per hour.

Inpatient Medical Records Technician - Mental Health 177

Telecare Corporation

Santa Maria, CA • On-site

$23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 2 hours ago

Telecare Corporation rating

7.3

Company rating: 7.3 out of 10

Based on 56 frontline employees who took The Breakroom Quiz

304th of 887 rated healthcare providers

Job description

“They made it easier for me to live, breathe, eat, and stay clean. Without them, I’d be waiting somewhere, waiting for someone to give me a chance to live...” - Client from Telecare 

What You Will Do to Change Lives 

The Medical Records Technician is responsible for the maintenance, storage and processing of all medical records and EHR data. This involves performing a variety of clerical and technical duties associated with the management and oversight of a program’s medical records including, but not limited to: assembling, analysis, release of information, data processing, collection, reconciliation and preparation of reports in a manner consistent with medical, administrative, ethical, legal and regulatory requirements of a mental health care system. Must be able to work independently and could interact and communicate both verbally and in writing with clients, family members, the public and physicians and staff. 

Shifts Available: 

Full-Time | AM | Shifts: 8:00 AM - 4:30 PM | Days: Monday - Friday

Expected starting wage range is $23.00. Telecare applies geographic differentials to its pay ranges.  The pay range assigned to this role will be based on the geographic location from which the role is performed.  Starting pay is commensurate with relevant experience above the minimum requirements.  

This position supports two locations: 177- Carmen Lane & 367- Agnes Ave 

What You Bring to the Table (Must Have) 

  • One (1) year of EHR or healthcare information system experience in a psychiatric inpatient or outpatient program or acute hospital setting AND Credentialed as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA), through American Health Information Association (AHIMA)  

OR 

  • Two (2) years of EHR or healthcare information system experience in a psychiatric inpatient or outpatient program or acute hospital setting AND Completion of an approved Health Information/Medical Record Certificate Program 

 OR 

  • Three (3) years of EHR or management of a paper medical record systems experience in a outpatients or community based healthcare program environment. 
  • Working knowledge of managing a hybrid medical record system 
  • EHR System experience, Caminar, Avatar, Anasazi (desired) 
  • Knowledge of local, state and federal regulations, survey process, accreditation standards, and psychiatric requirements. 
  • Knowledge and application of appropriate coding systems; ICD-10 CM, DSMV 
  • Knowledge of documentation and legal issues pertaining to HIPAA, PHI and other health information. 

What’s In It for You* 

  • Paid Time Off: Eligible employees (20+ hours/week) earn PTO each pay period for vacation and personal needs, with pro-rated accrual for part-time schedules and annual carryover up to set caps.

  • Nine Paid Holidays & Shift differentials for hourly staff (6% for PM Shift, 10% for Overnight Shift).  Weekend Shift differentials for hourly staff (5% for Weekend AM Shift, 11% for Weekend PM Shift, 15% for Weekend Overnight Shift)

  • Free CEUs, free Supervision for BBS Associate License, coaching, and mentorship

  • Online University Tuition Discount and Company Scholarships  

  • Medical, Vision, Dental Insurance, 401K, Employee Stock Ownership Plan 

  • For more information visit:  https://www.telecarecorp.com/benefits 

Join Our Compassionate Team 

Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems. 

Carmen Lane is a 12-bed crisis residential treatment (CRT) program providing comprehensive mental health and psychiatric treatment services in a safe, welcoming inpatient environment for adults with serious mental illness. We believe recovery starts from within, and that our job is to do whatever it takes to provide the support needed on your recovery journey in a comfortable, structured setting. Our team includes nurses, psychiatrists, clinicians, peer specialists, and recovery specialists providing support 24 hours a day.

EOE AA M/F/V/Disability 

*May vary by location and position type 

Full Job Description will be provided if selected for an interview. 

Data Specialist, Entry Level, Medical Records, MRT 

If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible. 

What Telecare Corporation employees say

Pay

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About Telecare

Sourced by ZipRecruiter

Founded in 1965, Telecare is a rapidly growing mental health care company dedicated to making a difference for our clients, the community, and our employees. We offer an array of mental health services to adults with serious mental illness. We partner with public sector entities and behavioral health organizations and have over 155 programs and over 4,300 employees across the country. And we're growing all the time! When you work at Telecare, you help to empower thousands of individuals every day in their journeys of recovery.

Industry

Offices of mental health practitioners

Company size

1,001 - 5,000 Employees

Headquarters location

Alameda, CA, US

Year founded

1965

Social media

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