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Entry Level Records Management Jobs in California

Kaihonua

Jr Program Management Analyst

San Diego, CA · On-site

$70K - $76K/yr

The Junior Program Management Analyst provides entry-level support to the Program Manager and the ... Maintain organized program records in compliance with Navy standards and records management ...

ASK Consulting

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Jr Master Data Specialist (cur_1_128745@curatelyai.net)

Vacaville, CA · On-site

$40 - $43/hr

This is an entry-level opportunity focused on data entry, records management, and administrative organization within our maintenance operations. The ideal candidate is a quick learner with ...

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California State University

Accountant I

Turlock, CA

The incumbent is responsible for performing entry-level professional accounting work requiring ... Use integrated financial systems and/or other types of records management systems. * Document and ...

California State University

Accountant I

Turlock, CA · On-site

$4.5K/mo

The incumbent is responsible for performing entry-level professional accounting work requiring ... Use integrated financial systems and/or other types of records management systems. * Document and ...

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All JobsRecords Management JobsEntry Level Records Management JobsEntry Level Records Management Jobs in California

Entry Level Records Management information

See California salary details

$26.6K

$48.5K

$68.1K

How much do entry level records management jobs pay per year?

As of Aug 9, 2026, the average yearly pay for entry level records management in California is $48,546.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,400.00 and $52,800.00 per year, depending on experience, location, and employer.

What does an entry level records management do?

In an entry level records management role, your day usually involves organizing, filing, digitizing, and maintaining both physical and electronic records according to company protocols. You may also assist with labeling, indexing, retrieving documents upon request, and ensuring compliance with retention policies. Much of your time will be spent working independently, but you'll also collaborate with administrative staff and other departments to ensure records are accurate and accessible. Over time, you'll gain familiarity with internal systems and develop an understanding of information governance, which can open up advancement opportunities within records or information management.

What are the key skills and qualifications needed to thrive in entry level records management?

To thrive as an Entry Level Records Management professional, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes basic knowledge of data privacy regulations is beneficial. Reliability, discretion, and effective communication set standout candidates apart in this role. These skills ensure records are accurately maintained, secure, and easily retrievable, supporting organizational efficiency and compliance.

What is the career path in entry level records management?

Entry level records management roles typically serve as a starting point in the field, with opportunities to advance to positions such as records supervisor, records analyst, or records manager. Progression often involves gaining experience, developing skills in data organization and compliance, and obtaining certifications like Certified Records Manager (CRM).

What is an entry level records management?

An Entry Level Records Management job involves organizing, maintaining, and retrieving documents and records for an organization. Responsibilities typically include data entry, filing, scanning, and ensuring compliance with record-keeping policies. This role requires attention to detail, organizational skills, and basic computer proficiency. It provides a foundation for career growth in records management, archives, or information governance.

What are the most commonly searched types of Records Management jobs in California? The most popular types of Records Management jobs in California are:
What job categories do people searching Entry Level Records Management jobs in California look for? The top searched job categories for Entry Level Records Management jobs in California are:
What cities in California are hiring for Entry Level Records Management jobs? Cities in California with the most Entry Level Records Management job openings:
Entry Level Records Management jobs near you
Infographic showing various Entry Level Records Management job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $48,546 per year, or $23.3 per hour.

Jr Program Management Analyst

Na Oiwi Kane

San Diego, CA • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Overview
Position Summary
KaiHonua, LLC has an immediate opening for a Jr Program Management Analyst to join our rapidly growing team. The Junior Program Management Analyst provides entry-level support to the Program Manager and the Navy PMW 150 program teams responsible for delivering secure communications and navigation capabilities. This role assists in program planning, execution tracking, financial management, and documentation in support of DoD acquisition programs.
The analyst works under supervision of senior program managers and contributes to ensuring programs meet cost, schedule, and performance objectives in accordance with DoD acquisition policies.
Essential Responsibilities and Duties (Not listed in order of importance; other duties may be assigned) and must be able to perform the following with minimal guidance:
  • Assist in the coordination and execution of program management activities across PMW 150 projects
  • Support program schedules, risk management processes, and performance tracking
  • Support development and maintenance of program schedules, milestones, and deliverables
  • Track action items, risks, and issues, ensuring timely follow-up and resolution
  • Provide administrative and analytical support for program reviews and meetings
  • Support creation and maintenance of acquisition documentation
  • Assist in preparing materials for milestone reviews, technical reviews, and leadership briefings
  • Maintain organized program records in compliance with Navy standards and records management policies
  • Assist with tracking program budgets, expenditures, and obligations
  • Support financial reporting, including spreadsheets and dashboards
  • Help reconcile financial data and identify variances for review by senior staff
  • Collect, organize, and analyze program data to support decision-making
  • Develop status reports, metrics, and visualizations for leadership
  • Maintain trackers for contracts, deliverables, and performance metrics
  • Coordinate with internal teams, contractors, and external stakeholders
  • Facilitate communication across functional groups (engineering, logistics, contracts, finance)
  • Support scheduling and execution of Integrated Product Team (IPT) meetings
  • Other duties as assigned

Requirements
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience/Certifications
  • Bachelor's degree in business, Management, Engineering, or related field
  • 1-2 years of experience in program management, project coordination, or DoD support (Preferred)
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
  • Strong organizational, communication, and analytical skills
  • Ability to manage multiple tasks in a fast-paced environment

Benefits
  • Medical, dental, vision, disability, and life insurance
  • Flexible Spending Accounts
  • 401(k)
  • PTO
  • Tuition reimbursement
  • Paid federal holidays

Physical Requirements
Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty (30) pounds as necessary.
Security Clearance
Position requires a Secret security clearance.
Company Summary
Headquartered in Hawaii, KaiHonua, LLC is a Native Hawaiian Organization (NHO) owned SBA Small Disadvantaged Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.
Leveraging over 30 years of providing IT services to the federal & commercial market with projects located around the world, our team possesses innovative expertise in the development of a wide range of technology solutions. KaiHonua, LLC is an equal opportunity employer. Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."
KaiHonua, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.
KaiHonua, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
Posted Salary Range
USD $70,950.00 - USD $76,875.00 /Yr.

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