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Entry Level Event Assistant Jobs in Illinois (NOW HIRING)

University of Utah

Program Assistants

Campus, IL · On-site

$14 - $16/hr

... S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited ... Calmly attend to unexpected incidents related to the event * Assist with other activities and ...

University of Utah

Program Assistants

Campus, IL · On-site

$14 - $16/hr

... S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited ... Calmly attend to unexpected incidents related to the event * Assist with other activities and ...

University of Utah

Program Assistants

Campus, IL

$14 - $16/hr

... S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited ... Calmly attend to unexpected incidents related to the event * Assist with other activities and ...

University of Utah

Event Coordinators

Campus, IL · On-site

$18 - $20/hr

Details Open Date 06/09/2026 Requisition Number PRN17135N Job Title Event Coordinators Working Title Event Merchandise & Operations Assistant Career Progression Track S00 Track Level S1 - Entry Level ...

University of Utah

Event Coordinators

Campus, IL · On-site

$18 - $20/hr

Details Open Date 06/09/2026 Requisition Number PRN17135N Job Title Event Coordinators Working Title Event Merchandise & Operations Assistant Career Progression Track S00 Track Level S1 - Entry Level ...

University of Utah

Event Coordinators

Campus, IL · On-site

$18 - $20/hr

Details Open Date 06/09/2026 Requisition Number PRN17135N Job Title Event Coordinators Working Title Events and Ops Assistant Career Progression Track S00 Track Level S1 - Entry Level Support FLSA ...

University of Utah

Event Coordinators

Campus, IL · On-site

$18 - $20/hr

Details Open Date 06/09/2026 Requisition Number PRN17135N Job Title Event Coordinators Working Title Event Merchandise & Operations Assistant Career Progression Track S00 Track Level S1 - Entry Level ...

John Edwards Inc

Be Seen First

Entry Level Sales Representative

Galesburg, IL · On-site

$800 - $1.0K/wk

Entry Level Sales Representative Position Overview We are hiring an Entry Level Sales ... and Promotions * Assist with planning and executing in-store and event marketing campaigns

John Edwards Inc

Be Seen First

Entry Level Sales Representative

Galesburg, IL · On-site

$800 - $1.0K/wk

Entry Level Sales Representative Position Overview We are hiring an Entry Level Sales ... and Promotions * Assist with planning and executing in-store and event marketing campaigns

University of Utah

Event Support Specialist

Campus, IL · On-site

$15.50/hr

... to assist with the setup, breakdown, and maintenance for all outdoor concerts and select events in ... Preferences -This is an entry-level position. -Demonstrated human relations and effective ...

University of Utah

Event Support Specialist

Campus, IL · On-site

$15.50/hr

... to assist with the setup, breakdown, and maintenance for all outdoor concerts and select events in ... Preferences -This is an entry-level position. -Demonstrated human relations and effective ...

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Entry Level Event Assistant information

What does an entry level event assistant do?

An Entry Level Event Assistant supports the planning and execution of events by handling various administrative and organizational tasks. Their duties often include preparing materials, setting up venues, coordinating with vendors, assisting attendees, and ensuring events run smoothly. They work under the direction of event managers or coordinators and help with both pre-event preparations and on-site operations. This role is ideal for individuals looking to gain experience in event planning and management.

What are the key skills and qualifications needed to thrive as an entry level event assistant?

To thrive as an Entry Level Event Assistant, you need strong organizational abilities, attention to detail, and basic knowledge of event planning processes, often supported by a high school diploma or relevant coursework. Familiarity with event management software, spreadsheets, and scheduling tools is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt quickly and provide valuable support during events. These skills ensure events run smoothly, client expectations are met, and unforeseen challenges are handled efficiently.

What are some common challenges faced by entry level event assistants, and how can they be overcome?

Entry Level Event Assistants often encounter challenges such as managing multiple tasks under tight deadlines, adapting to last-minute changes, and maintaining clear communication among team members and vendors. To succeed, it's important to stay organized, prioritize tasks effectively, and remain flexible when plans shift. Building strong relationships with your team and being proactive in offering support can also help you navigate the fast-paced environment typical of event planning.

What is the difference between Entry Level Event Assistant vs Event Coordinator?

AspectEntry Level Event AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer relevant courseworkBachelor's degree in hospitality, marketing, or related field often preferred
Work EnvironmentAssist with event setup, registration, and support tasks, often in team settingsOversees event planning, manages vendors, and coordinates logistics
Employer & Industry UsageEntry-level roles in event planning companies, venues, or corporate eventsMid-level roles in event planning firms, corporate, or nonprofit organizations

While Entry Level Event Assistants support event teams with basic tasks, Event Coordinators take on more responsibility in planning and managing entire events. The assistant role is ideal for gaining experience, whereas the coordinator role involves overseeing the event process from start to finish.

How to get a job in event planning with no experience?

Entry level event assistants can start by gaining relevant skills through volunteering, internships, or online courses in event coordination and customer service. Building a strong resume that highlights organization, communication, and multitasking abilities can improve chances, and networking with industry professionals can lead to opportunities even without prior experience.

What qualifications do entry level event assistants need?

Entry level event assistants typically need a high school diploma or equivalent and strong communication, organizational, and customer service skills. Some positions may require basic knowledge of event planning tools or the ability to work flexible hours, including evenings and weekends.

What skills do you need to be an entry level event assistant?

An entry level event assistant needs strong organizational and communication skills to coordinate event details and interact with clients and vendors. Basic knowledge of event planning tools, such as spreadsheets or scheduling software, and the ability to work in a fast-paced environment are also important. Attention to detail and a positive attitude help ensure successful event execution.

What are the most commonly searched types of Entry Level Event jobs in Illinois?

The most popular types of Entry Level Event jobs in Illinois are:

What are popular job titles related to Entry Level Event Assistant jobs in Illinois?

For Entry Level Event Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Entry Level Event Assistant jobs in Illinois look for?

The top searched job categories for Entry Level Event Assistant jobs in Illinois are:

What cities in Illinois are hiring for Entry Level Event Assistant jobs?

Cities in Illinois with the most Entry Level Event Assistant job openings:

Entry Level Event Assistant jobs near you
Infographic showing various Entry Level Event Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Program Assistants

Campus, IL • On-site

University of Utah
Colleges, Universities, and Professional Schools • 10K+ employees

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

386th of 627 rated colleges and universities

People enjoy working here

Good employer

Recommended by students

Learn more about University of Utahexternal

$14 - $16/hr

Part-time

Retirement

Re-posted 23 days ago

Job description

Details
Open Date 08/17/2026 Requisition Number PRN17372N Job Title Program Assistants Working Title Garden After Dark Event Staff Career Progression Track S00 Track Level S2 - Intermediate, S1 - Entry Level Support FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 29 Full Time or Part Time? Part Time Shift Variable Work Schedule Summary
Position runs September 2026 - December 2026
Event Dates: October 15 - 30 | 4 PM - 10:30 PM (Evening and weekend work required during event)
Pre & Post Event Schedule: M - F | 10 AM - 4 PM (work schedule may vary)
Is this a work study job? No VP Area President Department 00340 - Red Butte Garden & Arboretum Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $14.00 - $16.00, depending on experience Close Date 10/12/2026 Priority Review Date (Note - Posting may close at any time) 10/12/2026 Job Summary
Are you looking for a fun and fulfilling job? Look no further than becoming part of our Garden After Dark Event Staff! Unleash your creativity at beautiful Red Butte Garden as we bring one of our most beloved seasonal events to life. Join us in celebrating Halloween in the Garden with a dash of imagination, from crafting eye-popping displays and custom decorations to engaging guests with interactive stories, local performers, and thrilling outdoor explorations.
But it's not just about the fun! As part of the Garden After Dark Event Staff, you'll also hone essential skills in leadership, communication, set design, decoration fabrication, and event planning. Grow as a leader and make a difference in your community as you help inspire the Halloween spirit in our guests. Join the Garden After Dark Event Staff today for one unforgettable job!
Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
  • Perform assigned elements of setup and breakdown of Garden After Dark.
    • Design and fabricate displays and decorations 
    • Install signage, lights, displays, and decorations
    • Review event and provide constructive feedback
    • Cleanup, store, and remove event displays, decorations, lighting, and signage
    • Actively participate in all event duties as assigned

  • Serve as the on-site event staff during Garden After Dark.
    • Be present for the entirety of all assigned event shifts
    • Maintain a positive, proactive, solution-oriented demeanor when responding to guests, volunteers, coworkers, performers, and vendors
    • Check functionality of displays and decorations
    • Troubleshoot any lighting issues, signage placement, and pathway closures
        
  • Maintain high standards of health and safety.
    • Follow all event safety and security rules, procedures, and guidelines
    • Help monitor supplies, equipment, and facilities to ensure proper utilization, care, and maintenance.
    • Notify management of any unusual circumstances, safety issues, or damages to property

  • Represent Red Butte Garden when interacting with Garden After Dark guests, volunteers, performers, and vendors.
    • Provide excellent customer service to guests 
    • Ensure guest satisfaction before, after, and during the event as much as possible
    • Engage with large crowds of guests and assist with crowd management 
    • Help relay pertinent information to performers and vendors
    • Provide direction, leadership, and feedback to event volunteers
    • Calmly attend to unexpected incidents related to the event

  • Assist with other activities and programs as needed by performing other relevant duties as assigned.
 
Working Environment
  • This position is active and requires frequent walking, standing, bending, and lifting program materials. Work takes place both indoors and outdoors in varying weather conditions.
  • Programs occur in public spaces that may be crowded, noisy, and fast-paced. Staff regularly interact with children, families, and Garden guests. 
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Program Assistant,, I: Requires little to no related experience.

Program Assistant,, II: Requires at least 1 year of related experience.

Preferences
Excellent customer service skills
Self-directed, punctual, enthusiastic, and highly organized
Experience crafting or creating backgrounds, sets, props, or other decorative elements
Previous experience working festivals or special events
Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

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10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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