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Entry Level Admissions Jobs in Virginia (NOW HIRING)

Sentara Healthcare

Patient Access Representative

Harrisonburg, VA · On-site

$16 - $20.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Proper grammar, spelling and punctuation Extensive training provided for entry-level candidates and opportunities for advancement provided. Talroo - Allied Health, admitting, registration, insurance ...

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Entry Level Admissions information

What are the key skills and qualifications needed to thrive as an entry level admissions professional?

To thrive as an Entry Level Admissions professional, foundational skills in customer service, organization, and basic data management are essential, usually supported by a high school diploma or associate degree. Familiarity with admissions management systems, customer relationship management (CRM) software, and office productivity tools is typically required. Strong interpersonal skills, attention to detail, and effective communication make candidates stand out in this role. These abilities ensure efficient processing of applications, positive applicant experiences, and smooth coordination within the admissions team.

What is an entry level admissions job?

Entry level admissions jobs are positions within educational institutions, such as colleges or universities, where employees assist with the student admissions process. These roles typically involve tasks like processing applications, answering inquiries from prospective students, supporting campus tours, and maintaining admissions records. Entry level admissions staff often serve as the first point of contact for applicants and play a key role in ensuring a smooth and welcoming experience. These jobs usually require strong communication skills, attention to detail, and some administrative experience, but not necessarily prior experience in admissions.

What is the difference between Entry Level Admissions vs Entry Level Recruitment Coordinator?

AspectEntry Level AdmissionsEntry Level Recruitment Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer a bachelor's degreeHigh school diploma or equivalent; often prefers a bachelor's degree in HR, business, or related field
Work EnvironmentEducational institutions, colleges, universitiesCorporate offices, staffing agencies, HR departments
Employer & Industry UsagePrimarily in education and academic institutionsIn corporate, staffing, and recruitment industries
Common Search & Comparison IntentUnderstanding entry-level roles in admissionsComparing entry-level roles in recruitment and staffing

Entry Level Admissions roles focus on recruiting prospective students, managing application processes, and representing educational institutions. In contrast, Entry Level Recruitment Coordinators handle hiring processes, coordinate interviews, and support staffing efforts. While both roles involve communication and organization skills, they serve different industries and have distinct responsibilities.

What are some common challenges faced in an entry level admissions role, and how can I prepare for them?

One common challenge in an entry level admissions role is managing a high volume of inquiries from prospective students while maintaining attention to detail and providing accurate information. You may also need to quickly adapt to new software systems and handle sensitive personal information with confidentiality. To prepare, it's helpful to strengthen your organizational and communication skills, become comfortable with multitasking, and familiarize yourself with customer relationship management (CRM) tools commonly used in higher education settings. Being proactive about learning institutional policies and procedures will also help you succeed.
What are the most commonly searched types of Admissions jobs in Virginia? The most popular types of Admissions jobs in Virginia are:
Entry Level Admissions jobs near you
Infographic showing various Entry Level Admissions job openings in Virginia as of August 2026, with employment types broken down into 1% Locum Tenens, 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution.

Patient Access Specialist

Ensemble Health Partners

Suffolk, VA

$17 - $18.15/hr

Full-time

Re-posted yesterday

Ensemble Health Partners rating

6.6

Company rating: 6.6 out of 10

Based on 244 frontline employees who took The Breakroom Quiz

141st of 150 rated financial services

Job description

ENTRY LEVEL CAREER OPPORTUNITY OFFERING:

  • Bonus Incentives

  • Paid Certifications

  • Tuition Reimbursement

  • Comprehensive Benefits

  • Career Advancement

  • This position pays between $17.00 - $18.15/hr based on experience

***This position is an onsite role and candidates must be able to work on-site at Bon Secours - Harbour View Medical Center in Suffolk, VA****

We are searching for the next Patient Access Specialist champion. This role is responsible for performing admitting duties for all patients admitted for services at the hospital. They are responsible for performing these functions while meeting the mission and goals of the organization and all regulatory compliance requirements. The Representative will work within the policies and processes as they are being performed across the entire organization.

Job Responsibilities:

  • The Patient Access Representative is responsible for performing admitting duties for all patients admitted for services at the hospital. They are responsible for performing these functions while meeting the mission and goals of the organization and all regulatory compliance requirements. The Representative will work within the policies and processes as they are being performed across the entire organization.

  • Responsible for assigning accurate MRNs, completing medical necessity / compliance checks, providing proper patient instructions, collecting insurance information, receiving and processing physician orders, and utilizing a overlay tool while providing excellent customer service as measured by Press Ganey.

  • Operates the telephone switchboard to relay incoming, out-going and inter-office calls as applicable. They are to adhere to policies, and provide excellent customer service in these interactions with the appropriate level of compassion. Patient Access staff will be held accountable for point of service goals as assigned.

  • Responsible for the utilization of quality auditing and reporting systems to ensure accounts are corrected. These activities may include accounts for other employees, departments, and facilities. Conducts audits of accounts and assures that all forms are completed accurate, timely to meet audit standards and provides statistical data to Patient Access leadership.

  • Responsible for the pre-registration of patient accounts prior to patient visits. This may include inbound and outbound calling to obtain demographic, insurance, and other patient information including the patient financial liabilities including collecting point of service collections as well as past due balances including payment plan options.

  • Explains general consent for treatment forms to the patient/guarantor/legal guardian, obtains necessary signatures and witnesses name.

  • Explains and distributes patient education documents, such as Important Message from Medicare, Important Message from Tricare, Observation Forms, MOON form, Consent forms, and all forms implemented for future services.

  • Reviews eligibility responses in insurance verification system and appropriately selects the applicable insurance plan code, enters benefit data into system to support POS (Point of Service Collections) and billing processes to assist with a clean claim rate.

  • Responsible for accurately screening of medical necessity using the Advanced Beneficiary Notice (ABN) software to inform Medicare patients of possible non-payment of test by Medicare and distribution of the ABN as appropriate. Responsible for distribution and documentation of other designated forms and pamphlets.

Experience:

  • 1+ years of customer service experience

  • Must be inquisitive and demonstrate openness to innovation including AI to explore better processes and ways to alleviate friction and improve patient and client experiences.

Required Education:

  • High School Diploma/GED Required 

Certification:

  • CRCR Required within 6 months of hire (Company Paid)

What Ensemble Health Partners employees say

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