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Encumbrance Clerk Jobs (NOW HIRING)

City of Los Angeles

Accounting Clerk

New York, NY · On-site

$20.25 - $26/hr

Process encumbrance and payment documents for account 9130 (Mail Services). * Update Access ... Accounting Clerk (AP) - Transfer (GSD) Applications must be received by Tuesday, August 11, 2026 at ...

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Encumbrance Clerk information

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$11

$17

$23

How much do encumbrance clerk jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for encumbrance clerk in the United States is $17.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $19.95 per hour, depending on experience, location, and employer.

What are the main challenges an Encumbrance Clerk may face when managing purchase orders and budget tracking?

Encumbrance Clerks often deal with high volumes of purchase orders and must closely monitor expenditures to ensure they do not exceed allocated budgets. A common challenge is reconciling discrepancies between purchase orders, invoices, and actual expenditures, which requires strong attention to detail and effective communication with other departments. Additionally, Encumbrance Clerks must stay current with financial policies and software systems, adapting to changes and collaborating with procurement, finance, and administrative teams to maintain accurate records and smooth operations.

What are encumbrance clerks?

Encumbrance clerks are administrative professionals who manage and track financial obligations or commitments within an organization, typically in accounting or finance departments. Their main responsibility is to record and monitor encumbrances, which are funds set aside to cover anticipated expenses, ensuring that budgets are not exceeded. They verify purchase orders, invoices, and contracts, update records, and help maintain accurate financial documentation. This role is especially important in government agencies, schools, and large organizations where strict budget controls are necessary.

What are the key skills and qualifications needed to thrive as an Encumbrance Clerk, and why are they important?

To thrive as an Encumbrance Clerk, you need a strong background in accounting principles, attention to detail, and familiarity with financial documentation, often supported by a high school diploma or associate degree in accounting or a related field. Proficiency in financial management software, such as SAP, Oracle, or specialized encumbrance tracking systems, is typically required. Excellent organizational skills, accuracy, and effective communication help ensure clear recordkeeping and coordination with other departments. These abilities are essential for maintaining accurate financial controls and ensuring compliance with budgetary policies.

What is the difference between Encumbrance Clerk vs Accounts Payable Clerk?

AspectEncumbrance ClerkAccounts Payable Clerk
Required CredentialsHigh school diploma; some roles may require accounting or finance certificationsHigh school diploma; often requires familiarity with accounting software
Work EnvironmentGovernment agencies, public sector, or large organizations managing budgetsPrivate companies, government, or non-profits handling vendor payments
Employer & Industry UsageUsed in budgeting and financial tracking within government and large organizationsCommon in finance departments for processing invoices and payments
Comparison Search IntentUnderstanding budgeting and financial tracking rolesManaging vendor payments and invoice processing

The Encumbrance Clerk primarily focuses on tracking and managing budget commitments within organizations, especially in government settings. In contrast, the Accounts Payable Clerk handles processing vendor invoices and payments. Both roles require financial knowledge and attention to detail but serve different functions within the financial management process.

More about Encumbrance Clerk jobs
What job categories do people searching Encumbrance Clerk jobs look for? The top searched job categories for Encumbrance Clerk jobs are:
Encumbrance Clerk jobs near you
Infographic showing various Encumbrance Clerk job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $37,288 per year, or $17.9 per hour.

Accounting Clerk

City of Los Angeles

New York, NY • On-site

$20.25 - $26/hr

Full-time

Posted 4 days ago

City Of Los Angeles rating

9.0

Company rating: 9.0 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

98th of 841 rated public administrative organizations

Job description

The General Services Department, Finance Services Division is seeking to fill one Accounting Clerk position in the Accounts Payable Section. The Accounting Clerk reports to and assists the Senior Accountant II in the performance of daily accounts payable functions.
DUTIES FOR THE POSITION:
Responsibilities include, but are not limited to:
  • Process encumbrance and payment documents for account 9130 (Mail Services).
  • Update Access database for all chargeback activities.
  • Analyze and prepare monthly postage reports for account 9130.
  • Process semiannual encumbrance and payment documents and prepare monthly reconciliation for account 2120 (Printing and Binding).
  • Process journal vouchers for all Building & Safety permit invoices except those issued to the Construction Forces Division.
  • Prepare monthly reconciliation and process FMS documents for fund 63E (Victory LA Revolving Trust Fund).
  • Process encumbrance and payment documents for accounts 3160 (Maintenance Materials, Supplies and Services) and 4500 (Laboratory Testing Expense).
  • Perform other duties assigned by supervisor.

MINIMUM REQUIREMENTS:
Candidates for this position must be current City of Los Angeles employees with the civil service job classification of Accounting Clerk.
How to apply
Interested candidates must complete a City employment application.
An application screening may be conducted to select the most qualified candidates for interview.
Further, as part of the selection process, present and former supervisors may be contacted for references and a review of your employee personnel folder will be conducted.
The application must be emailed to:
EMAIL: mai.h.tran@lacity.org
The subject line should read:
Accounting Clerk (AP) - Transfer (GSD)
Applications must be received by Tuesday, August 11, 2026 at 4 PM
Incomplete applications will not be considered. Submitted application materials become property of the Department of General Services (GSD) and will not be returned to applicants. Submitted applications will be kept active for six (6) months only. A new application is required if an interview is not made within said period. Only candidates selected for interview will be contacted by GSD personnel staff.
Receipt of applications can stop at any time without further notice. Requirements, duties, and pay are subject to change at any time. The City of Los Angeles is an Equal Employment Opportunity Employer.
Transfer
These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles.

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