ZipRecruiter

Log In

1

Encumbrance Clerk Jobs (NOW HIRING)

All JobsEncumbrance Clerk Jobs

Encumbrance Clerk information

See salary details

$11

$17

$23

How much do encumbrance clerk jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for encumbrance clerk in the United States is $17.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $19.95 per hour, depending on experience, location, and employer.

What are the main challenges an Encumbrance Clerk may face when managing purchase orders and budget tracking?

Encumbrance Clerks often deal with high volumes of purchase orders and must closely monitor expenditures to ensure they do not exceed allocated budgets. A common challenge is reconciling discrepancies between purchase orders, invoices, and actual expenditures, which requires strong attention to detail and effective communication with other departments. Additionally, Encumbrance Clerks must stay current with financial policies and software systems, adapting to changes and collaborating with procurement, finance, and administrative teams to maintain accurate records and smooth operations.

What are encumbrance clerks?

Encumbrance clerks are administrative professionals who manage and track financial obligations or commitments within an organization, typically in accounting or finance departments. Their main responsibility is to record and monitor encumbrances, which are funds set aside to cover anticipated expenses, ensuring that budgets are not exceeded. They verify purchase orders, invoices, and contracts, update records, and help maintain accurate financial documentation. This role is especially important in government agencies, schools, and large organizations where strict budget controls are necessary.

What are the key skills and qualifications needed to thrive as an Encumbrance Clerk, and why are they important?

To thrive as an Encumbrance Clerk, you need a strong background in accounting principles, attention to detail, and familiarity with financial documentation, often supported by a high school diploma or associate degree in accounting or a related field. Proficiency in financial management software, such as SAP, Oracle, or specialized encumbrance tracking systems, is typically required. Excellent organizational skills, accuracy, and effective communication help ensure clear recordkeeping and coordination with other departments. These abilities are essential for maintaining accurate financial controls and ensuring compliance with budgetary policies.

What is the difference between Encumbrance Clerk vs Accounts Payable Clerk?

AspectEncumbrance ClerkAccounts Payable Clerk
Required CredentialsHigh school diploma; some roles may require accounting or finance certificationsHigh school diploma; often requires familiarity with accounting software
Work EnvironmentGovernment agencies, public sector, or large organizations managing budgetsPrivate companies, government, or non-profits handling vendor payments
Employer & Industry UsageUsed in budgeting and financial tracking within government and large organizationsCommon in finance departments for processing invoices and payments
Comparison Search IntentUnderstanding budgeting and financial tracking rolesManaging vendor payments and invoice processing

The Encumbrance Clerk primarily focuses on tracking and managing budget commitments within organizations, especially in government settings. In contrast, the Accounts Payable Clerk handles processing vendor invoices and payments. Both roles require financial knowledge and attention to detail but serve different functions within the financial management process.

More about Encumbrance Clerk jobs
What job categories do people searching Encumbrance Clerk jobs look for? The top searched job categories for Encumbrance Clerk jobs are:
Encumbrance Clerk jobs near you
Infographic showing various Encumbrance Clerk job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $37,288 per year, or $17.9 per hour.

Athletic Financial Secretary

Noble Independent School District 40

Noble, OK • On-site

Other

Posted 12 days ago

Job description

Athletic Financial Secretary 
Position Purpose
Manage the finances of the Athletic Office for the District.  Under the direct Supervision of the Athletic Director.  Assist coaches, athletes and athletic director with day to day operations.
Essential Job Functions




  • Maintain accurate financial statements.
  • Asssist with maintaining student and employee records.
  • Balance and reconcile accounts.
  • Work with district encumbrance clerk.
  • Create purchase orders and pay invoices.
  • Prepare monthly and yearly financial reports .
  • Assist in set up of athletic events.


Additional Duties
Perform any other related duties as assigned. The above discription is illustrative of tasks and responsibilites.  It is not meant to be all inclusive of every task or responsibility.
Knowledge, Skills and Abilities





  • Ability to carry out instructions furnished in written or oral form.
  • Knowledgeable in basic accounting skills.
  • Ability to learn Oklahoma State Department laws on Child Nutrition and school finance (OCAS)
  • Ability to work with a diverse group of individuals.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Must be Competent in Excel.
  • Ability to report work orally or in writing to supervisor as required.
  • Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards

  • Work in standard office and school building environments.

Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:

  • High School diploma or equivalent.
  • Prior successful bookkeeping preferred.
  • Accounts payable/recievables experience preferred.

FLSA Status:
Non-exempt
Pay Scale
Salary is based on Administrative Assistant scale.  The position is a 12 month position.
 






Apply