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Encumbrance Clerk Jobs (NOW HIRING)

Hulbert

Encumbrance Clerk

Hulbert, OK · On-site

$15.75 - $20/hr

Job Summary The Encumbrance Clerk is responsible for the accurate processing of purchase orders, maintaining district financial records, and ensuring all expenditures comply with board policy and ...

Robert Half

Part Time Accounting Clerk

Little Falls, MN · On-site

$28.50 - $33/hr

We are looking for a Part Time Accounting Clerk to support day-to-day financial operations for a ... encumbrance forms upon request. * Contribute to month-end and year-end close activities, budget ...

City of Garden City (KS)

Finance Clerk I

Garden City, KS · On-site

$19.25 - $23.47/hr

Description The City of Garden City is currently accepting applications for a Finance Clerk I ... Reviews and posts encumbrance amounts of City Department worksheets and maintains file on ...

City of Garden City, KS

Finance Clerk I

Garden City, KS · On-site

$19.25 - $23.47/hr

... Clerk I position in the Service and Finance Department. This position is responsible for typing ... Reviews and posts encumbrance amounts of City Department worksheets and maintains file on ...

MyFlorida

FISCAL ASSISTANT II - 64002520

Tallahassee, FL · On-site

$38K - $41K/yr

Monitors encumbrance report and notifies appropriate parties on actions needed to close ... Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports.

New

MyFlorida

FISCAL ASSISTANT II - 64002520

Tallahassee, FL · On-site

$38K - $41K/yr

Monitors encumbrance report and notifies appropriate parties on actions needed to close ... Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports.

New

MyFlorida

FISCAL ASSISTANT II - 64002520

Tallahassee, FL · On-site

$38K - $41K/yr

Monitors encumbrance report and notifies appropriate parties on actions needed to close ... Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports.

New

MyFlorida

FISCAL ASSISTANT II - 64002520

Tallahassee, FL · On-site

$38K - $41K/yr

Monitors encumbrance report and notifies appropriate parties on actions needed to close ... Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports.

New

MyFlorida

FISCAL ASSISTANT II - 64002520

Tallahassee, FL · On-site

$38K - $41K/yr

Monitors encumbrance report and notifies appropriate parties on actions needed to close ... Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports.

New

MyFlorida

FISCAL ASSISTANT II - 64002520

Tallahassee, FL · On-site

$38K - $41K/yr

Monitors encumbrance report and notifies appropriate parties on actions needed to close ... Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports.

New

MyFlorida

FISCAL ASSISTANT II - 64002520

Tallahassee, FL · On-site

$38K - $41K/yr

Monitors encumbrance report and notifies appropriate parties on actions needed to close ... Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports.

New

MyFlorida

FISCAL ASSISTANT II - 64002520

Tallahassee, FL · On-site

$38K - $41K/yr

Monitors encumbrance report and notifies appropriate parties on actions needed to close ... Certifies cash given by each clerk reconciles with cash collected on HMS, E-Vitals and EHD reports.

New

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Encumbrance Clerk information

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How much do encumbrance clerk jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for encumbrance clerk in the United States is $17.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $19.95 per hour, depending on experience, location, and employer.

What is an encumbrance clerk?

Encumbrance clerks are administrative professionals who manage and track financial obligations or commitments within an organization, typically in accounting or finance departments. Their main responsibility is to record and monitor encumbrances, which are funds set aside to cover anticipated expenses, ensuring that budgets are not exceeded. They verify purchase orders, invoices, and contracts, update records, and help maintain accurate financial documentation. This role is especially important in government agencies, schools, and large organizations where strict budget controls are necessary.

What are the key skills and qualifications needed to thrive as an encumbrance clerk?

To thrive as an Encumbrance Clerk, you need a strong background in accounting principles, attention to detail, and familiarity with financial documentation, often supported by a high school diploma or associate degree in accounting or a related field. Proficiency in financial management software, such as SAP, Oracle, or specialized encumbrance tracking systems, is typically required. Excellent organizational skills, accuracy, and effective communication help ensure clear recordkeeping and coordination with other departments. These abilities are essential for maintaining accurate financial controls and ensuring compliance with budgetary policies.

What are the main challenges an encumbrance clerk may face when managing purchase orders and budget tracking?

Encumbrance Clerks often deal with high volumes of purchase orders and must closely monitor expenditures to ensure they do not exceed allocated budgets. A common challenge is reconciling discrepancies between purchase orders, invoices, and actual expenditures, which requires strong attention to detail and effective communication with other departments. Additionally, Encumbrance Clerks must stay current with financial policies and software systems, adapting to changes and collaborating with procurement, finance, and administrative teams to maintain accurate records and smooth operations.

What is the difference between Encumbrance Clerk vs Accounts Payable Clerk?

AspectEncumbrance ClerkAccounts Payable Clerk
Required CredentialsHigh school diploma; some roles may require accounting or finance certificationsHigh school diploma; often requires familiarity with accounting software
Work EnvironmentGovernment agencies, public sector, or large organizations managing budgetsPrivate companies, government, or non-profits handling vendor payments
Employer & Industry UsageUsed in budgeting and financial tracking within government and large organizationsCommon in finance departments for processing invoices and payments
Comparison Search IntentUnderstanding budgeting and financial tracking rolesManaging vendor payments and invoice processing

The Encumbrance Clerk primarily focuses on tracking and managing budget commitments within organizations, especially in government settings. In contrast, the Accounts Payable Clerk handles processing vendor invoices and payments. Both roles require financial knowledge and attention to detail but serve different functions within the financial management process.

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What job categories do people searching Encumbrance Clerk jobs look for?

The top searched job categories for Encumbrance Clerk jobs are:

Encumbrance Clerk jobs near you
Infographic showing various Encumbrance Clerk job openings in the United States as of August 2026, with employment types broken down into 53% Full Time, 45% Part Time, 1% Temporary, and 1% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $37,288 per year, or $17.9 per hour.

Encumbrance Clerk

Hulbert, OK • On-site

Hulbert
Education Programs Administration • 1 - 10 employees
Learn more about Hulbertexternal

$15.75 - $20/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Summary

The Encumbrance Clerk is responsible for the accurate processing of purchase orders, maintaining district financial records, and ensuring all expenditures comply with board policy and state law. This role acts as a primary liaison between vendors and district staff to ensure the smooth procurement of goods and services.

Key Responsibilities
  • Purchase Order Management: Review, verify, and process all requisition requests. Ensure each request has the proper account code and sufficient funds available before "encumbering" the money.
  • Budget Oversight: Monitor line-item accounts to prevent over-expenditure. Alert the Finance Director to potential budget deficits.
  • Vendor Relations: Maintain an updated vendor database, including W-9 forms. Resolve discrepancies regarding pricing, shipping, or back-ordered items.
  • Records Maintenance: Maintain organized digital and physical files of all purchase orders, contracts, and financial correspondence for audit purposes.
  • Compliance: Ensure all purchases meet state bidding requirements and district procurement policies.
  • Collaboration: Assist the Accounts Payable department in matching invoices to purchase orders and receiving reports to facilitate timely payment.
Required Skills & Qualifications
  • Attention to Detail: Absolute accuracy in data entry and mathematical calculations is non-negotiable.
  • Software Proficiency: Experience with school accounting software (e.g., Tyler Technologies, Frontline, or similar ERP systems) and Microsoft Excel.
  • Integrity: Ability to handle confidential financial data with discretion.
  • Communication: Strong interpersonal skills for explaining complex purchasing procedures to teachers and administrators.
Education and Experience
  • Minimum: High School Diploma or equivalent; at least 2 years of experience in bookkeeping or accounting.
  • Preferred: Associate’s Degree in Accounting or Business; prior experience in a public school district or municipal government setting.