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Encumbrance Clerk Jobs (NOW HIRING)

Hulbert

Encumbrance Clerk

Hulbert, OK

$15.75 - $20/hr

Job Summary The Encumbrance Clerk is responsible for the accurate processing of purchase orders, maintaining district financial records, and ensuring all expenditures comply with board policy and ...

ATA Services Inc

Account Clerk III

Kaneohe, HI · On-site

$24.92/hr

ATA Services, Inc., is looking for a full-time Accounting Clerk III to work with our client the ... Prepare purchase order for approval for encumbrance. * Submit purchase order and invoices for ...

ATA Services Inc

Account Clerk III

Kaneohe, HI · On-site

$24.92/hr

ATA Services, Inc., is looking for a full-time Accounting Clerk III to work with our client the ... Prepare purchase order for approval for encumbrance. * Submit purchase order and invoices for ...

Portage County Ohio

Account Clerk 3

Ravenna, OH · On-site

$17 - $22.25/hr

... county encumbrance amounts in accordance with the GSA and IRS rates; audit employee travel ... Serve as back-up to Account Clerk 2 as needed. * Maintain confidentiality related to client ...

Portage County Ohio

Account Clerk 3

Ravenna, OH · On-site

$17 - $22.25/hr

... county encumbrance amounts in accordance with the GSA and IRS rates; audit employee travel ... Serve as back-up to Account Clerk 2 as needed. Maintain confidentiality related to client ...

Portage County, OH

Account Clerk 3

Ravenna, OH · On-site

$19.32/hr

... county encumbrance amounts in accordance with the GSA and IRS rates; audit employee travel ... Serve as back-up to Account Clerk 2 as needed. * Maintain confidentiality related to client ...

Frisco ISD

Administration Building

Frisco, TX

$17.75 - $22.50/hr

Perform other duties as requested by the Accounts Payable Supervisor, such as run, monitor, and analyze encumbrance reports; run, monitor and analyze monthly aged accounts payable reports; and work ...

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Encumbrance Clerk information

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$11

$17

$23

How much do encumbrance clerk jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for encumbrance clerk in the United States is $17.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $19.95 per hour, depending on experience, location, and employer.

What does an encumbrance clerk do?

An encumbrance clerk is responsible for recording and managing financial obligations or encumbrances related to budgets and expenditures. They ensure that funds are allocated correctly and maintain accurate records of commitments to prevent overspending, often using accounting software. This role requires attention to detail and knowledge of financial procedures.

What are the main challenges an Encumbrance Clerk may face when managing purchase orders and budget tracking?

Encumbrance Clerks often deal with high volumes of purchase orders and must closely monitor expenditures to ensure they do not exceed allocated budgets. A common challenge is reconciling discrepancies between purchase orders, invoices, and actual expenditures, which requires strong attention to detail and effective communication with other departments. Additionally, Encumbrance Clerks must stay current with financial policies and software systems, adapting to changes and collaborating with procurement, finance, and administrative teams to maintain accurate records and smooth operations.

What are encumbrance clerks?

Encumbrance clerks are administrative professionals who manage and track financial obligations or commitments within an organization, typically in accounting or finance departments. Their main responsibility is to record and monitor encumbrances, which are funds set aside to cover anticipated expenses, ensuring that budgets are not exceeded. They verify purchase orders, invoices, and contracts, update records, and help maintain accurate financial documentation. This role is especially important in government agencies, schools, and large organizations where strict budget controls are necessary.

What qualifications do I need to be a clerk?

To be an encumbrance clerk, typically a high school diploma or equivalent is required, along with strong organizational and communication skills. Some positions may prefer or require experience with office software or familiarity with property records and documentation processes.

What are the key skills and qualifications needed to thrive as an Encumbrance Clerk, and why are they important?

To thrive as an Encumbrance Clerk, you need a strong background in accounting principles, attention to detail, and familiarity with financial documentation, often supported by a high school diploma or associate degree in accounting or a related field. Proficiency in financial management software, such as SAP, Oracle, or specialized encumbrance tracking systems, is typically required. Excellent organizational skills, accuracy, and effective communication help ensure clear recordkeeping and coordination with other departments. These abilities are essential for maintaining accurate financial controls and ensuring compliance with budgetary policies.

What is the difference between Encumbrance Clerk vs Accounts Payable Clerk?

AspectEncumbrance ClerkAccounts Payable Clerk
Required CredentialsHigh school diploma; some roles may require accounting or finance certificationsHigh school diploma; often requires familiarity with accounting software
Work EnvironmentGovernment agencies, public sector, or large organizations managing budgetsPrivate companies, government, or non-profits handling vendor payments
Employer & Industry UsageUsed in budgeting and financial tracking within government and large organizationsCommon in finance departments for processing invoices and payments
Comparison Search IntentUnderstanding budgeting and financial tracking rolesManaging vendor payments and invoice processing

The Encumbrance Clerk primarily focuses on tracking and managing budget commitments within organizations, especially in government settings. In contrast, the Accounts Payable Clerk handles processing vendor invoices and payments. Both roles require financial knowledge and attention to detail but serve different functions within the financial management process.

What is a school encumbrance clerk?

A school encumbrance clerk is responsible for managing and recording financial or administrative holds, known as encumbrances, on school accounts or funds. They ensure that budgets are accurately tracked and that any restrictions or obligations are properly documented, often using accounting software. This role requires attention to detail and knowledge of school financial procedures.

How much does a town clerk make per hour?

A town clerk's hourly wage varies by location and experience, but typically ranges from $15 to $25 per hour. The role often requires administrative skills, familiarity with local government procedures, and sometimes certification, with pay rates influenced by the size of the municipality and regional standards.
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Encumbrance Clerk jobs near you
Infographic showing various Encumbrance Clerk job openings in the United States as of June 2026, with employment types broken down into 100% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $37,288 per year, or $17.9 per hour.

Encumbrance Clerk

Hulbert

Hulbert, OK

$15.75 - $20/hr

Full-time

Posted 23 days ago

Be an early applicant

Job description

Job Summary

The Encumbrance Clerk is responsible for the accurate processing of purchase orders, maintaining district financial records, and ensuring all expenditures comply with board policy and state law. This role acts as a primary liaison between vendors and district staff to ensure the smooth procurement of goods and services.

Key Responsibilities
  • Purchase Order Management: Review, verify, and process all requisition requests. Ensure each request has the proper account code and sufficient funds available before "encumbering" the money.
  • Budget Oversight: Monitor line-item accounts to prevent over-expenditure. Alert the Finance Director to potential budget deficits.
  • Vendor Relations: Maintain an updated vendor database, including W-9 forms. Resolve discrepancies regarding pricing, shipping, or back-ordered items.
  • Records Maintenance: Maintain organized digital and physical files of all purchase orders, contracts, and financial correspondence for audit purposes.
  • Compliance: Ensure all purchases meet state bidding requirements and district procurement policies.
  • Collaboration: Assist the Accounts Payable department in matching invoices to purchase orders and receiving reports to facilitate timely payment.
Required Skills & Qualifications
  • Attention to Detail: Absolute accuracy in data entry and mathematical calculations is non-negotiable.
  • Software Proficiency: Experience with school accounting software (e.g., Tyler Technologies, Frontline, or similar ERP systems) and Microsoft Excel.
  • Integrity: Ability to handle confidential financial data with discretion.
  • Communication: Strong interpersonal skills for explaining complex purchasing procedures to teachers and administrators.
Education and Experience
  • Minimum: High School Diploma or equivalent; at least 2 years of experience in bookkeeping or accounting.
  • Preferred: Associate’s Degree in Accounting or Business; prior experience in a public school district or municipal government setting.