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The Purchasing Assistant supports purchasing and accounting operations by processing purchase orders and invoices, maintaining accurate records, and communicating effectively with vendors and internal teams. This role combines administrative, purchasing, and basic accounting responsibilities and requires strong attention to detail, excellent computer skills, and the ability to manage multiple tasks in a fast-paced environment.

• Process and track purchase orders, ensuring accuracy and completeness of all related documentation.
• Handle invoices by verifying information, matching them to purchase orders, and coordinating approvals as needed.
• Support accounts payable and accounts receivable activities, including data entry, reconciliation, and basic bookkeeping tasks.
• Communicate professionally with vendors to clarify orders, resolve discrepancies, and maintain positive working relationships.
• Collaborate closely with purchasing and accounting teams to ensure timely and accurate flow of information.
• Maintain accurate inventory-related records and assist with tracking and updating purchasing and inventory data.
• Perform general administrative duties, including filing, organizing documents, and maintaining electronic records.
• Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately.
• Use computer systems and software tools, including Microsoft applications and other internal systems, to enter and manage data.
• Ask questions and seek clarification when needed to ensure accuracy and compliance with internal processes.
• Manage multiple tasks and priorities, switching between purchasing, accounting, and administrative duties as required.
• Participate in discussions with internal sales and purchasing staff, contributing to clear and productive communication.

• Experience in purchasing, administration, or accounting.
• Experience working with purchase orders, invoices, and vendor communication.
• Basic accounting knowledge, including familiarity with accounts payable, accounts receivable, bookkeeping, and general ledger concepts.
• Strong Microsoft and general computer skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and switch between responsibilities effectively.
• Strong verbal and written communication skills.
• Comfort with data entry and maintaining accurate records.
• Willingness to ask questions and seek clarification to ensure accuracy.

• Experience in accounting, accounts payable, accounts receivable, purchasing, or bookkeeping.
• Experience with invoicing, reconciliation, and inventory-related processes.
• Prior administrative experience in an office environment.
• Familiarity with Macola or similar enterprise or purchasing systems is a plus but not required.
• Ability to engage in clear, thoughtful conversations with internal sales and purchasing teams.
• Demonstrated ability to stay organized while multitasking in a dynamic environment.
• Detail-oriented mindset with a focus on accuracy in financial and purchasing documentation.

The Purchasing Assistant works closely with both the purchasing and accounting departments in a collaborative office setting. The role is based at the front desk, serving as the first point of contact for visitors entering the facility. The position involves regular use of computers and Microsoft applications, along with internal systems such as Macola or similar software for purchasing and accounting processes. The work environment emphasizes teamwork, clear communication with internal sales and purchasing staff, and a balance of front-desk responsibilities with back-office purchasing and accounting tasks.

This is a Contract to Hire position based out of Cleveland, OH.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Cleveland,OH.

This position is anticipated to close on Aug 13, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.