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Educational Program Assistant Jobs in Whitby, ON

Canadian Tire

Program Manager AI Activation

Toronto, ON · On-site

CA$131K/yr

Comprehensive benefits and retirement programs Performance incentives, Continuing Education ... We may use artificial intelligence tools as part of our recruitment process to assist in the ...

Canadian Tire

Program Manager AI Activation

Toronto, ON · On-site

CA$131K/yr

Comprehensive benefits and retirement programs Performance incentives, Continuing Education ... We may use artificial intelligence tools as part of our recruitment process to assist in the ...

Chicago Yachad

Toronto Yachad Program Director

Toronto, ON · On-site

$58 - $63/hr

... educational, employment, and relationship opportunities. The Orthodox Union (OU) is one of the ... Ensure all staff receive complete on-boarding, including first aid and behavioral training * Assist ...

Yachad

Toronto Yachad Program Director

Toronto, ON · On-site

... educational, employment, and relationship opportunities. The Orthodox Union (OU) is one of the ... Ensure all staff receive complete on-boarding, including first aid and behavioral training * Assist ...

Yachad

Toronto Yachad Program Director

Toronto, ON · On-site

$58 - $63/hr

Ensure all staff receive complete on-boarding, including first aid and behavioral training * Assist ... education in the field. ADDITIONAL BENEFITS: * 10 paid vacation days per year * Paid Jewish and ...

Bayshore HealthCare

Pharmacy Assistant

Markham, ON

The assistant may also be required to assist with dispensing activities, manage inventory levels ... Participates in Performance Improvement and Quality Assurance activities education programs and ...

Momiji

Client Intervention Program Worker

Toronto, ON · On-site

CA$20 - CA$22/hr

Develop, coordinate, and deliver educational workshops, information sessions, and community ... and caregivers. * Assist with data collection, program statistics, reporting, and quality ...

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Educational Program Assistant information

What are the key skills and qualifications needed to thrive as an Educational Program Assistant, and why are they important?

To thrive as an Educational Program Assistant, you need strong organizational skills, attention to detail, and a background in education or office administration, often supported by an associate's or bachelor's degree. Familiarity with educational software, databases, and tools like Microsoft Office or Google Workspace is typically required. Excellent communication, teamwork, and adaptability help you effectively support educators and interact with students and staff. These skills are vital for efficiently managing program logistics, ensuring smooth operations, and fostering a positive learning environment.

What does an Educational Program Assistant do?

An Educational Program Assistant supports the planning, coordination, and implementation of educational programs and activities. They often handle administrative tasks such as scheduling, communication with participants, preparing materials, and tracking program progress. Additionally, they may assist instructors, help manage classroom environments, and provide support to students and educators. Their role is essential in ensuring that educational programs run smoothly and efficiently.

What are some typical challenges an Educational Program Assistant might face when supporting multiple instructors or programs simultaneously?

Educational Program Assistants often juggle responsibilities for several instructors or programs at once, which can make time management and organization crucial. Balancing conflicting priorities, coordinating schedules, and ensuring all materials are prepared on time are common challenges. Strong communication skills and adaptability are important, as the role frequently requires responding to last-minute changes or requests. Building positive relationships with both staff and students can also help in navigating these challenges effectively.

What is the difference between Educational Program Assistant vs Educational Coordinator?

AspectEducational Program AssistantEducational Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationBachelor’s degree in education, administration, or related field
Work EnvironmentSchools, community centers, non-profitsEducational institutions, program offices, non-profits
Employer & Industry UsageUsed in schools and community programs to support educational activitiesUsed to oversee and manage educational programs and staff
Common Search & Comparison IntentYesYes

The main difference is that Educational Program Assistants support educational activities and perform administrative tasks, while Educational Coordinators oversee program planning, management, and staff supervision. The roles often overlap in work environment and required credentials, but Coordinators typically have more responsibility and higher qualifications.

Educational Program Assistant jobs near you
Program Assistant, Job ID #5050

Program Assistant, Job ID #5050

JVS Toronto

Toronto, ON • On-site

Other

Medical, Dental, Retirement, PTO

Posted 21 days ago

Job description

Starting Salary: $49,404 - $50,397. Commensurate with experience
Hours: 35 hours per week
Location: Yonge & Sheppard
Employment Type: Full-time – one-year contract (with possibility of full-time regular employment)  
Start Date: As soon as possible
Vacancy Type: Existing position
About JVS Toronto
At JVS Toronto, we believe everyone deserves the opportunity to build a meaningful career. Since 1947, we’ve empowered thousands of individuals each year through employment, career development, and assessment services across Toronto and York Region. We also partner with businesses to help them find the talent they need to succeed.
As a registered charity, we’re proud to offer many of our services at no cost, thanks to generous funding. Learn more about our impact: www.jvstoronto.org.
Why Join Us?
  • Generous Time Off – Start with three weeks of paid vacation, plus paid sick time, personal wellness days, and family-related leave, to support a healthy work–life balance.
  • Benefits & Pension Plan – Access a health and dental benefits plan, an Employee Assistance Program, and a defined benefit pension plan with employer contributions. 
  • Inclusive & Supportive Culture – Join a collaborative and inclusive organization committed to diversity, equity and belonging.
  • Additional Perks – Access corporate discounts and other programs that support your overall well-being.
Eligibility for benefits, pension and time-off programs varies by employment status.
About the Program
This position will currently focus on Newcomer Pathways into Skilled Trades (NPST) and BUILD
programs, among other administrative supports at our Yonge office. The NPST program (funded by
IRCC) offers pre and post-arrival licensure support for internationally experienced tradespeople - toward
a Red Seal or Certificate of Qualification in Ontario.
BUILD program (funded by IRCC) is an online pre and post-arrival orientation program for
international professionals in architecture and related fields. BUILD offers newcomers an opportunity to
learn about labour market, gain knowledge of the Canadian workplace, get access to mentorships and
essential job search and employment supports.
As a Program Assistant you will: 
  • Organize and conduct program intake for prospective clients, assessing their eligibility and suitability based on established program criteria while working effectively in a fast-paced environment
  • Gain strong understanding of the flow of client activities for the programs
  • Inform potential clients and referral partners about program services; answer questions with knowledge
  • Set up, maintain and file client records in ICARE, Salesforce and other relevant databases with high levels of accuracy.
  • Generate program reports and assist with analysis, including tracking and checking for accuracy 
  • Assist with organizing appointments, workshops, events, outreach activities; communicate with clients and referring agencies
  • Assist with workshop material preparation, set up equipment for presentations and provide technical support for online sessions
  • Assist clients in the use of online resources and technology for job search activities
  • Support Employment Counsellors in the delivery of other one-on-one and group employment services activities 
  • Provide support to complementary programs and services as needed, including the Canada InfoNet pre-arrival program, Integrated Employment Services, and the TRIEC Mentorship Partnership (TMP)
  • Provide front desk/reception duties and customer service to clients, employers, and visitors 
  • Other duties as assigned
Minimum Qualifications & Experience:  
  • High school education; Diploma or Certificate in Administration preferred 
  • 2 years of administrative experience
  • Able to work independently, seek out new information, engage in self-directed learning and make the connections necessary to effectively support program participants
  • Excellent administrative, analytical, interpersonal, and problem-solving abilities
  • Strong technical skills with the ability to master systems used by the agency (ICare, SalesForce etc.)
  • Effective verbal and written communication skills with a proven ability to conduct research
  • Experience with online tools and platforms is an asset.
  • Experience with data entry, inventory, spreadsheets, report presentation
  • A clear Criminal Record and Judicial Matters check is required for this position
Nice to Have:
  • Exposure to Skilled trades Licensure process
  • Employment Ontario knowledge and exposure
  • Experience serving newcomers
 
Ready to Make an Impact?
Apply now with your resume and cover letter!
JVS Toronto is an Equal Opportunity Employer. If you require accommodation at any stage of the recruitment process, please contact Human Resources.
As part of our recruitment process, we may use AI-enabled tools to support resume screening and candidate matching. However, applications are reviewed by a member of our hiring team.
We embrace diversity and encourage all qualified candidates to apply. We thank all applicants for their interest; only those selected for an interview will be contacted.

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