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Edms Specialist Jobs (NOW HIRING)

Keylent Inc

QA Documentation specialist

San Mateo, CA · On-site

QA Documentation Specialist Visa status: U.S. Citizens and those authorized to work in the U.S. are ... As needed, provides support for processing of electronic documentation in EDMS Knowledge ...

Mechanix Wear

Document Control Specialist

Valencia, CA · On-site

$29 - $35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Proficiency with an electronic document management system (EDMS) and standard office software (MS ... Document Control Specialist certification. * Experience with supplier documentation, validation ...

System One

Project Support Specialist II

Downers Grove, IL · On-site

$23 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Support Specialist II Location: Downers Grove, IL Work Schedule: Onsite | Monday - Friday ... Work within multiple Electronic Document Management Systems (EDMS). * Prepare and manage documents ...

Lantheus

Document Control, Senior Specialist

Bedford, MA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Summary of role We are seeking a Document Control Senior Specialist who will be responsible for ... Serve as a subject matter resource for the eDMS (Trackwise Digital) used to manage controlled ...

System One

Project Support Specialist II

Downers Grove, IL · On-site

$23 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Support Specialist II Location: Downers Grove, IL Work Schedule: Onsite | Monday - Friday ... Work within multiple Electronic Document Management Systems (EDMS). * Prepare and manage documents ...

System One

Project Support Specialist II

Downers Grove, IL · On-site

$23 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Support Specialist II Location: Downers Grove, IL Work Schedule: Onsite | Monday - Friday ... Work within multiple Electronic Document Management Systems (EDMS). * Prepare and manage documents ...

System One

Project Support Specialist II

Downers Grove, IL · On-site

$23 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Support Specialist II Location: Downers Grove, IL Work Schedule: Onsite | Monday - Friday ... Work within multiple Electronic Document Management Systems (EDMS). * Prepare and manage documents ...

System One

Project Support Specialist II

Downers Grove, IL · On-site

$23 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Support Specialist II Location: Downers Grove, IL Work Schedule: Onsite | Monday - Friday ... Work within multiple Electronic Document Management Systems (EDMS). * Prepare and manage documents ...

System One

Project Support Specialist II

Downers Grove, IL · On-site

$23 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Support Specialist II Location: Downers Grove, IL Work Schedule: Onsite | Monday - Friday ... Work within multiple Electronic Document Management Systems (EDMS). * Prepare and manage documents ...

Lantheus

Document Control, Senior Specialist

Bedford, MA

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Summary of role We are seeking a Document Control Senior Specialist who will be responsible for ... Serve as a subject matter resource for the eDMS (Trackwise Digital) used to manage controlled ...

System One

Project Support Specialist II

Downers Grove, IL · On-site

$23 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Support Specialist II Location: Downers Grove, IL Work Schedule: Onsite | Monday - Friday ... Work within multiple Electronic Document Management Systems (EDMS). * Prepare and manage documents ...

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Edms Specialist information

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$9

$22

$38

How much do edms specialist jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for edms specialist in the United States is $22.11, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $27.64 per hour, depending on experience, location, and employer.

What is the difference between Edms Specialist vs Document Control Coordinator?

AspectEdms SpecialistDocument Control Coordinator
CredentialsTypically requires certifications in document management or records managementOften requires similar certifications in document control or records management
Work EnvironmentWorks primarily in engineering, construction, or industrial settings managing electronic document systemsWorks across various industries, focusing on organizing and controlling project documents
Employer & Industry UsageCommonly employed in engineering, oil & gas, and construction sectorsUsed in construction, manufacturing, and project management industries
Search & Comparison IntentOften compared due to overlapping roles in document management and electronic systems

The Edms Specialist and Document Control Coordinator roles both focus on managing and organizing project documents, often requiring similar certifications. While Edms Specialists typically work with electronic document management systems in engineering or industrial environments, Document Control Coordinators have a broader role across various industries, emphasizing document organization and control. Both positions are essential for ensuring accurate, accessible project documentation.

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Edms Specialist jobs near you
Infographic showing various Edms Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $45,983 per year, or $22.1 per hour.

QA Documentation specialist

Keylent Inc

San Mateo, CA • On-site

Other

Re-posted yesterday

Job description

QA Documentation Specialist

Visa status: U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. Tax Terms: W2, 1099 Corp-Corp or 3rd Parties: Yes Foster City, CA Local Candidates Only

Required to come in the office at a minimum of 3 days per week (Flexible schedule)

Required to take COVID 19 Test 2-10 days prior to assignment, and take a test from Gilead onsite or home every 2 weeks

Responsibilities:

  • Ensures accuracy of paper record inventory on-site and off-site, e.g., binders stored on-site, wet-signed paper Original Records (executed forms and protocols) awaiting off-site archival and/or already being stored in off-site storage facility.
  • Accepts receipt of paper records submitted for archival.
  • Verifies the consistent application of Good Documentation Practices (GDP) in received paper records.
  • Completes data entry of received paper records in records management system.
  • Scans paper records, verifies completeness of electronic copies, and uploads electronic copies into Electronic Document Management System (EDMS), e.g., true copy certification process.
  • Oversees the process for off-site archival of paper records, including filling vendor storage boxes, scheduling vendor pickup and record retrieval.
  • Continuously updates records management system to track the status of a paper record in the archival process.
  • Supports periodic audit of archived paper records.
  • Works on assignments that are moderately complex in nature where ability to recognize deviation from accepted practice is required.
  • Identifies deviations from document control procedures.
  • Notifies IT management and assists with issue resolution.
  • Provides paper record archival process metrics for management review.
  • Provides support for internal and regulatory audits/inspections as required.
  • As needed, provides support for processing of electronic documentation in EDMS

Knowledge, Experience and Skills:

  • Demonstrates strong working knowledge of, and has extensive relevant experience with, managing paper records, including true electronic copy creation, archiving originals in off-site storage, and use of a records management system, such as FileTrail or similar (in a GxP environment is preferred).
  • Demonstrates strong verbal, technical writing, and interpersonal skills.
  • Demonstrates strong working knowledge of Document Control fundamentals, Quality Systems, and GxP requirements.
  • Demonstrates strong working knowledge of Electronic Document Management Systems (EDMS), such as VeevaVault Quality Docs or similar (in a GxP environment is preferred), including relevant experience with managing and troubleshooting review/approval/obsoletion/retirement workflows and document classification/metadata.
  • Demonstrates effective organizational, planning, and time management skills.
  • Demonstrates high attention to detail, while service-oriented, with the ability to process high volumes of requests/paper record submissions and archival in a timely, prioritized and compliant manner.
  • Demonstrates strong computer skills with software used in document processing, which includes MS Excel, Word, Adobe Acrobat.
  • 3+ years of relevant experience in a regulated industry.
  • Direct experience with documentation management in a GxP pharmaceutical setting is preferred, including extensive experience with GDP.
Keylent logo

About Keylent

Sourced by ZipRecruiter

Keylent Inc, based in Wilmington, DE, US, operates in the dynamic IT services and solutions industry. Their official platform, keylent.com, further details their robust suite of services which primarily comprise software consulting, quality assurance, project management, and business intelligence. Keylent Inc has been an integral part of the industry since its inception, serving diverse clients with their specialized, innovative IT solutions. This customer-centric firm is founded on the core values of reliability, integrity, and zealous innovation. Their mission is to empower businesses in navigating the complex technological landscape with ease, efficiency, and confidence. Notably, Keylent Inc has been recognized for its commitment to exceptional service delivery and the profound impact of its solutions in facilitating business growth.

Industry

Internet and it

Company size

11 - 50 Employees

Headquarters location

Wilmington, DE, US

Year founded

2010

Social media

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