Editorial Assistant Jobs in Rochester, NY (NOW HIRING)

Description

Department: Codification Operations

Location: Rochester, NY

Reports To:  Editorial Team Manager

FLSA Code: Non-Exempt

Company Summary: The International Code Council is the leading global source of model codes, standards, and building safety solutions. This includes product evaluation, accreditation, technology, training, and certification. ICC Codes, Standards, and solutions are used to ensure safe, affordable, and sustainable communities and buildings worldwide. While our roots are firmly planted in the development of the Codes and Standards, our growth allows us to offer many more services to support our Codes and Standards. 

Subsidiary Summary: General Code is the nation's leading provider of Municipal Code publishing and maintenance services (codification). Our passion for excellence, our focus on client service, and an ongoing investment in our people and technology have helped us to revolutionize the codification industry. General Code offers challenging work in a diverse, flexible, supportive environment where an appropriate work-life balance is emphasized. The successful applicant for this position will demonstrate keen desire to have a meaningful impact in a values-based, team-oriented business environment.

Position Summary: 

The primary focus of this position is to work independently reviewing, organizing and editing legislation and working with municipal clients in the preparation of supplements.

Essential Functions:

• Read and assimilate background information on client and identify special instructions or needs
• Incorporate additional legislation and/or amend existing legislation
• Determine impact of legislation on Code and completeness of information provided
• Finalize Disposition List from legislation database
• Review legislation and other materials for internal conflicts, inconsistencies and clarity
• Edit content for organization, grammar and style
• Add historical information
• Create or revise effective chapter, article and section titles
• Check, create or revise cross-references in the text
• Check statutory references
• Add editor's notes 
• Identify missing legislation or missing wording in the text of legislation
• Set style for word processing/proofreading to carry out
• Update Adopting Ordinances and supporting documents
• Clarify project deliverables with client 
• Follow up on material in hold

Secondary Functions:

•  Communicate to other functions any pertinent information needed for the project
•  Execute project to most efficiently meet client needs and project budgets
•  Set and enforce schedules and timelines, where appropriate
•  Communicate with clients via phone, written contact and teleconference, as needed
•  Resolve conflicts and solve problems

Requirements

 Essential Skills and Education/Experience:

• Bachelor's degree or demonstrated equivalent experience/skills 
• Ability to interact with others and to communicate clearly the expectations and instructions for carrying out project requirements 
• Demonstrated project management skills 
• Ability to manage multiple projects successfully
• Excellent written and verbal communication skills
• Strong customer service acumen
• Excellent reading comprehension
• Excellent memory
• Attentiveness to detail
• Organized thinking patterns
• Good organizational and time management skills
• Good overall working knowledge of MS Office Applications, including file management through Windows Explorer

Physical Requirements: 

• Ability to sit for extended periods while working at a computer or desk 
• Occasional standing, walking, and reaching to access files or office supplies 
• Manual dexterity for typing, filing,  and handling office equipment 
• Ability to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents) 
• Visual acuity to read printed and digital materials 
• Auditory ability to communicate effectively in person and over the phone 
• May need to climb stairs in multi-level office building 

Environmental Conditions:

• Indoor and Outdoor Environment
• Must be able to work in standard office environment with artificial lighting and climate control