Editorial Assistant Jobs in Rochester, NY (NOW HIRING)

Department: Codification Operations

Location: Rochester, NY

Reports To:  Editorial Team Manager

FLSA Code: Non-Exempt

Company Summary: The International Code Council is the leading global source of model codes, standards, and building safety solutions. This includes product evaluation, accreditation, technology, training, and certification. ICC Codes, Standards, and solutions are used to ensure safe, affordable, and sustainable communities and buildings worldwide. While our roots are firmly planted in the development of the Codes and Standards, our growth allows us to offer many more services to support our Codes and Standards. 

Subsidiary Summary: General Code is the nation’s leading provider of Municipal Code publishing and maintenance services (codification). Our passion for excellence, our focus on client service, and an ongoing investment in our people and technology have helped us to revolutionize the codification industry. General Code offers challenging work in a diverse, flexible, supportive environment where an appropriate work-life balance is emphasized. The successful applicant for this position will demonstrate keen desire to have a meaningful impact in a values-based, team-oriented business environment.

Position Summary: 

The primary focus of this position is to work independently reviewing, organizing and editing legislation and working with municipal clients in the preparation of new Codes.

Essential Functions:

• Clarify project deliverables with client and negotiate changes as necessary
• Plan project to most efficiently meet client needs and project budgets
• Perform regular client management and milestone follow up for assigned project milestones
• Communicate schedules and timelines, internal and external 
• Read client notes (contract, CIP, CRM, etc.), memos, letters, etc., for background on client and special instructions or needs, and create project notes as applicable
• Determine impact of legislation on Code
• Communicate to other functions any pertinent information needed for the project
• Communicate with clients via phone, written contact, teleconference and on-site visits, as needed
• Resolve conflicts and solve problems
• Edit-Copyread 
• Review Proposed Table of Contents, Disposition Lists and Derivation Tables and make necessary modifications
• Ensure accuracy of amendment insertion and histories
• Create or revise effective section titles
• Edit content for style, including statutory citations, grammar and internal conflicts
• Check, create or revise cross-references in the text
• Check statutory references in new legislation
• Add editor’s notes
• Identify missing wording in the text of legislation
• Prepare Draft questions to submit to client
• Finalize Codes for publication, including Disposition List and Derivation Table, as applicable
• Create Adopting Ordinances and supporting documents
• Client decision implementation (ATAC)
• Implement report decisions and track with historical notation (ATAC)
• Create Schedule A to track substantive revisions

Secondary Functions:

•  Editorial and Legal Analysis (A2) 
•  Ensure accuracy of manuscript histories and amendment insertion 
•  Compare legislation to state statute and other legislation to identify conflicts, inconsistencies and duplications
•  Review fees and penalties, and missing information
•  Prepare Editorial and Legal Analysis questions for client review
•  Facilitate editorial conferences, including on-site, as necessary 
•  Review and triage client decisions to create instructions and a roadmap for Editorial Assistants to execute 
•  Organizational Analysis (A1)
•  Review sort of legislation and finalize organization
•  Analyze and identify issues related to the organization of the legislation 
•  Identify missing legislation and information 
•  Identify obsolete material
•  Prepare Organizational Analysis report and proposed Table of Contents for client review

Essential Skills and Education/Experience:

• Bachelor's degree or demonstrated equivalent experience/skills
• Ability to interact with others and to communicate clearly the expectations and instructions for carrying out project requirements 
• Demonstrated project management skills 
• Ability to manage multiple projects successfully
• Excellent written and verbal communication skill
• Strong customer service acumen
• Excellent reading comprehension
• Excellent memory
• Attentiveness to detail
• Organized thinking patterns
• Good organizational and time management skills
• Good overall knowledge of MS Office Applications, including file management through Windows Explorer.

Physical Requirements: 

• Ability to sit for extended periods while working at a computer or desk 
• Occasional standing, walking, and reaching to access files or office supplies 
• Manual dexterity for typing, filing, and handling office equipment 
• Ability to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents) 
• Visual acuity to read printed and digital materials 
• Auditory ability to communicate effectively in person and over the phone 
• May need to climb stairs in multi-level office building 

Environmental Conditions:

• Indoor and Outdoor Environment
• Must be able to work in standard office environment with artificial lighting and climate control