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What Is an Editorial Assistant and How to Become One

What Is the Job of an Editorial Assistant?

The job of an editorial assistant is to review manuscripts for senior editors or reviewers at a publishing house, newspaper, magazine, digital outlet, or scholarly journal and perform numerous administrative duties for other editors. Your specific responsibilities in this career differ depending on the type of media in which you work. At a publisher, you may acknowledge the receipt of manuscripts from authors, read piles of manuscripts, and recommend some for editors. At a newspaper, you may screen article pitches or help perform background research for other writers or editors. You also help editors coordinate publication timelines and assist with publicity duties.

How Can I Become an Editorial Assistant?

To become an editorial assistant, you typically need a bachelor’s degree. Useful courses to study include English literature, history, or another writing-intensive subject. However, subject-specific degrees are also useful. If you are interested in working for a technical publisher, for example, qualifications in the hard sciences are necessary. Many editorial assistants gain experience through summer internships before climbing to the position of editorial assistant. Important skills include the ability to edit and proofread for grammar, style, and content, excellent communication skills, and the ability to multitask.

Editorial Assistant Job Description Sample

With this Editorial Assistant job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Editorial Assistant role.

Job Summary

We are seeking an experienced and highly organized Editorial Assistant to join our team. The successful candidate will be responsible for providing administrative and editorial support, while also ensuring accuracy and consistency across our publications. This includes coordinating with authors, managing the editing and proofreading process, and providing timely updates to the editorial staff.

Duties and Responsibilities

  • Assist the editorial team in preparing manuscripts for publication, including proofreading and formatting documents
  • Assist with the editing process, ensuring accuracy and consistency of content
  • Coordinate with authors to ensure timely submission of manuscripts
  • Maintain a database of manuscripts and other editorial materials
  • Ensure deadlines for publication are met
  • Monitor the progress of manuscripts through the editorial process
  • Liaise with external stakeholders, including authors and publishers
  • Provide regular updates to the editorial team

Requirements and Qualifications

  • Bachelor’s degree in English, Journalism, or related field
  • Minimum of two years of experience in an editorial setting preferred
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Proficient in Microsoft Office Suite
  • Able to work independently and collaboratively
  • Attention to detail and accuracy
  • Knowledge of publishing standards and procedures