Dot Compliance Assistant Jobs (NOW HIRING)

Job Summary
The DOT Compliance Manager is responsible for creating, implementing, and maintaining a company-wide driver compliance and safety training program. This role ensures adherence to all federal, state, and local Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations governing the movement of goods, vehicles, and personnel. The manager will also handle regulatory compliance filings, maintain driver records, and work to improve overall safety and avoid DOT violations.
Essential Functions
• Regulatory Compliance:
• Develop, implement, and manage comprehensive compliance programs covering DOT regulations, FMCSA requirements, hours of service, driver qualification, vehicle maintenance, and hazardous materials handling.
• Monitor regulatory developments and changes in transportation laws to ensure company policies and procedures remain current and compliant.
• Conduct regular internal audits to verify compliance and identify areas for corrective action.
• Act as the primary point of contact during regulatory inspections, audits, and investigations.
• Prepare and submit required regulatory filings, reports, and documentation to appropriate agencies.
• Driver Qualification & Safety:
• Administer the driver qualification process, including conducting background checks, managing drug and alcohol testing programs, and coordinating annual motor vehicle record reviews.
• Maintain all federal, state, local, and FMCSA regulatory compliance filings for the company.
• Process and maintain all drivers' records in compliance with federal and state regulations.
• Develop and deliver compliance training programs for drivers, operations staff, and management.
• Establish onboarding processes and safety training sessions for all drivers.
• Analyze accident data to identify trends and create targeted training programs.
• Vehicle & Fleet Management:
• Oversee vehicle maintenance compliance, including setting up preventive maintenance schedules, documenting repairs and inspections, and confirming vehicles meet DOT safety standards.
• Manage electronic logging device (ELD) systems, troubleshoot issues, and ensure data accuracy.
• Assist in developing, recommending, and executing changes needed with fleet telematics platforms.
• Maintain and update a Safety Program that includes benchmarks for compliance with company programs and DOT requirements.
• Record Keeping & Administration:
• Prepare and maintain records of all drug and alcohol tests.
• Prepare and maintain detailed spreadsheets referencing permits or certificates.
• Maintain and update files based on record retention requirements, track vehicle mileage, and file IFTA returns.
• Assist in the preparation of monthly, quarterly, or annual Fuel and Mileage Tax Filings and payment of returns.
Critical Competencies
• Analytical Thinking - Ability to break down complex problems, situations, in order to understand underlying patterns, identify key issues; examine information logically, question assumptions, and draw conclusions based on evidence.
• Communication - Communicates clearly and effectively, both verbally and in writing, while actively listening and adapting the message to the audience.
• Decision Making - Makes informed, effective, and timely decisions by evaluating available information, considering potential outcomes, and choosing the best course of action; analyzes options, weighs risks and benefits, and uses sound judgment to reach decisions that align with organizational goals and values.
• Strategic Planning - Ability to set a clear vision, establish long-term goals, and develop actionable plans to achieve organizational success by analyzing internal and external factors, anticipating future challenges, allocating resources effectively, and aligning team efforts with business objectives.
• Health, Safety and Environmental Management - Implements and uphold policies and practices that ensure workplace safety, promote employee well-being, and minimize environmental impact. This includes regulatory compliance, risk assessment & mitigation, workplace safety culture, incident response & prevention, sustainability & environmental stewardship and training & engagement.
Responsibilities
Education
• A high school diploma or equivalent is required, though a bachelor's degree is often preferred.
Experience
• Two to three years of experience with a commercial vehicle or in a transportation environment is helpful
Knowledge, Skills, and Abilities
• Comprehensive understanding of DOT, FMCSA, OSHA, EPA, and other federal, state, and local transportation regulations, including Parts 40, 382, 383, and 390-399.
• Ability to interpret complex rules, analyze safety data, and develop solutions to address violations or accident trends.
• Strong written and verbal communication skills to explain complex regulatory requirements, lead training sessions, and present updates to leadership.
• Familiarity with ELD systems, fleet management software, compliance tracking platforms, and data analytics tools.
• Exceptional organizational skills with meticulous attention to detail and accuracy in documentation and regulatory reporting.
• Proven ability to identify compliance issues, develop practical solutions, and implement effective corrective actions.
• Sound judgment, professionalism, time management, and the ability to work independently and as part of a team.
• Ability to clearly and effectively convey information, ideas, and messages in both written and verbal formats; active listening, understanding the audience's needs, and adapting messages for comprehension.
• Ability to recognize, understand, and adhere to safety protocols and procedures; proactive in identifying potential hazards, mitigating risks, and ensuring personal and collective safety.
• Ability to identify, analyze, and resolve work-related issues efficiently and effectively using practical knowledge, experience, and hands-on skills.
• Time Management: Excellent time management skills.
• Computer Proficiency: Proficient in the use of a computer.
Other Requirements
• Travel is an inherent part of this role.
• A dynamic blend of office and field settings.
• Time in the office performing administrative tasks, planning schedules, and analyzing reports.
• Working outdoors in various weather conditions and potentially in environments with loud noise levels or moving mechanical parts.
• Ability to wear PPE with on site/location.
• The ability to adapt to a fast-paced environment and handle unexpected situations is crucial.
JD Disclaimer
Vulcan Materials Company is an equal opportunity employer.